December 5, 2024 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Upperman High School's Landon Earnest was nominated and elected as Tennessee State's High School Beta Club President

III.B. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular November Board Meeting - November 14, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of one Career Discovery Lab for Algood Middle School from vendor Paxton/Patterson LLC - Alsip, IL, in the amount of $34,711.45 respectively to be paid by Innovative School Models grant funds. Paxton/Patterson is a Buy Board vendor #849, contract #653-21.

VI.A.2. Approval of the purchase of one Chevrolet Silverado Work Truck for CHS, MHS and UHS to use when towing CTE box trailer to/from CTE student organization competitions, activities and events from state bid vendor Wilson County Motors - Lebanon, TN, in the amount of $60,250.20 to be paid by ISM (Innovative School Models) funds.

VI.A.3. Permission to pay Roger's Group $20,782.00 for grinding old pavement and applying new pavement under the Avery Trace canopy across from the YMCA.

VI.A.4. Approval of payment to Moore, Rader & York - Cookeville, Tennessee for legal services through December 3, 2024, in the amount of $23,201.20 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Special Education - To reallocate funds to better align expenditures of the Special Education Department to meet the needs of students on an IEP

VI.C.1.b. Special Education - To reallocate funds to follow actual expenditures for the 2024-2025 school years

VI.C.1.c. Finance - To budget for additional Grow Your Own grant expenses

VI.C.2. Extended School Program Budget Amendment

VI.C.2.a. Extended School Program - For the purchase of security cameras for the Employee Child Care Centers at Baxter Primary and Prescott South Elementary

VI.D. Approval of Out-of-County and Overnight Trip Reports (None Submitted)

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Permission to bid for replacement kitchen equipment, which includes double-stack ovens, pass-through coolers and warmers, milk coolers, and flyers to be paid from fund 143, School Nutrition. 

VI.F.2. Approval to renew license subscription for Alertus notification service from Alertus Technologies, Inc., per sole source documentation and attached quote, in the amount of $11,070.00, to be paid from: 141-72310-599.

VI.F.3. Approval of the proposal with Cookeville Heating and Cooling Services, LLC to replace the loop pump at Baxter Primary School to repair the heating system according to quote number 3188, in the amount of $17,490.00.

VI.F.4. Approval to enter into an agreement with Energy Systems Group (ESG) in the amount of $8,773,495.00.

VII. Policy

VIII. Discussion/Presentation

VIII.A. Building Projects

VIII.A.1. Park View School Update

VIII.A.1.a. Park View School Project Action Items

VIII.A.1.a.1. Approval to pay American Constructors, Inc. in the amount of $69,270.70 and Pinnacle Bank (retainage) in the amount of $3,490.56 for pay application #25 related to the Park View School project to be paid from 141-76100-706-02504.

VIII.A.1.a.2. Approval of pay application #26 to release a portion of American Contructors, Inc. retainage in the amount of $1,953,990.54 related to the Park View school project.

VIII.A.2. Avery Trace Middle School Softball Field Project

VIII.A.2.a. Avery Trace Middle School Project Action Items

VIII.A.2.a.1. Approval to pay King Construction Group, Inc. in the amount of $485,439.55 and First Horizon Bank (retainage) in the amount of $25,549.45 for pay application #3 related to the Avery Trace Middle School Softball Field project to be paid from the Putnam County Bond Issue.

VIII.A.3. Existing Park View Elementary School Update

VIII.A.3.a. Existing Park View School Project Action Items

VIII.A.3.a.1. Approval to pay Southern Roofing of TN in the amount of $24,054.00 and First National Bank (retainage) in the amount of $1,266.00 for pay application #13 related to the existing Park View Elementary School Roof Replacement project to be paid from 142-76100-707-933 (ESSER 3.0).

VIII.A.3.a.2. Approval of pay application #14 to release Southern Roofing Company's retainage in the amount of $80,976.35 related to the Parkview Elementary School roof project.

VIII.A.3.a.3. Approval of a payment to Richard C. Rinks and Associates - Cookeville, Tennessee in the amount of $6,518.31 to be paid from 142-76100-707-933 for design services for the Parkview Elementary School roof project (School Federal Program Fund ESSER 3.0).

IX. Adjournment