November 14, 2024 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Putnam County School Board announced as the 2024 TSBA School Board of the Year.

III.B. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular October Board Meeting - October 3, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval to pay Maffett Loftis Engineering, LLC $23,650.00 for the design work related to the CHS Auditorium Lighting replacement project from 141-72620-399, General Purpose School Fund.

VI.A.2. Approval of the purchase of a Clear Touch interactive table and digital signage/activity boards with portable audio system for the CTE career exploration bus from vendor Central Technologies - Knoxville, TN, in the amount of $12,848.90 to be paid by ISM (Innovative School Models) grant.

VI.A.3. Approval of a payment to Toadvine and Enterprises in the amount of $94,452.00 for 80% of the completion of the removal and replacement of old bleachers at ATMS. Note, this purchase was Board approved on 12/7/2023 (IV.F.3.).

VI.A.4. Approval of purchase of playground equipment for Park View School from Blue Grass Recreation Sales and Installation, based on Sourcewell contract 010521-LTS-4, in the amount of $104,735.90.

VI.A.5. Permission to purchase 1,800 ft² of turf for the play area, to be paid from school funds.

VI.A.6. Approval of the purchase of (238) Asus Chromebooks and Chrome OS Management, item #CR1104CGA-YZ84 for Putnam County Schools from Bluum in the amount of $73,200.34 per quote #343723, contract #01-150 Omnia (NCPA) to be paid from 142-71100-722-101 for the following schools:

• Jere Whitson (25) Chromebooks/licensure $7,654.50
• Algood Middle School (28) Chromebooks/licensure $8,573.04
• Sycamore Elementary School (16) Chromebooks/licensure $4,898.88
• Cane Creek Elementary School (32) Chromebooks/licensure $9,797.76
• Upperman Middle School (12) Chromebooks/licensure $3,674.16
• Avery Trace Middle School (65) Chromebooks/licensure $19,901.70
• BURKS Elementary School (50) Chromebooks/licensure $15,638.50
• Prescott South Middle School (10) Chromebooks/licensure $3,061.80

VI.A.7. Approval of the purchase of (11) Viewsonic Touch Screen Boards in the amount of $22,161.04 IFP7550-E2 (with cart) and IFPEW-7507 (wall mounted) from Quotes 346923, 336409, and 343474 from account number 142-72210-790-101 for the following schools:

• Algood Elementary School (2) Viewsonic boards with cart and (6) wall mounted Viewsonic boards $15,768.02
• Avery Trace Middle School (1) Viewsonic board with cart $2,259.01
• Cane Creek Elementary School (1) Viewsonic wall mounted board $1,875.00
• Prescott South Middle School (1) Viewsonic board with cart $2,259.01

VI.A.8. Approval to purchase from Stages Learning Materials Vista, California for Language Builder ARIS Stage 2 Resource Hub Annual Subscription (for PreK students with disabilities) in the amount of $12,987.00 to be paid from 141-71200-429-02152, as submitted.

VI.A.9. Approval to purchase from AimswebPlus in the amount of $26,250.00 from 141-72130-322-02103.

VI.A.10. Consider approval to purchase Aruba network switches and wireless network equipment for the "Frontier Building" from Central Technologies, Inc., Knoxville, TN, per quote # 024843 on the TIPS-USA contract #240101 pricing, in the amount of $54,898.80, to be paid from: 141-E-76100-599-000-02528-000.

VI.A.11. Consider approval to purchase low voltage network data cabling materials and installation services for the "Frontier Building" renovation from Advanced Communication Services, Sparta, TN, in the amount of $24,000.00, to be paid from: 141-E-76100-599-000-02528-000.

VI.A.12. Consider approval to purchase MITEL VoIP phone system and installation services for the "Frontier Building" renovation from IT Voice, Nashville, TN, in the amount of $19,704.75 with pricing from the Sourcewell Contract #120122-MBS, to be paid from: 141-E-76100-599-000-02528-000.

VI.B. Bids/Quotes/Sealed Bids/RFPs (None Submitted)

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Career and Technical Education - To establish budget for the FY25 Innovative School Models (ISM) Grant

VI.C.1.b. Student Services - Budget for donations received for student services

VI.C.1.c. Finance - To budget for the State of Tennessee School Security Grant

VI.C.1.d. Finance - To adjust Student Services budget to account for additional unforeseen purchases

VI.C.1.e. Finance - To budget for additional purchases for the new Parkview School

VI.C.1.f. Career and Technical Education - To budget for Tennessee School Nutrition state matching funds

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of the MOU between WIOA Upper Cumberland Local Workforce Development Board/Workforce Connections Upper Cumberland and Putnam County BOE with local provision acknowledging the maximum liability of $23,000.00 for infrastructure costs and $7,000.00 maximum liability of additional costs at the American Job Center in Cookeville and Crossville to be paid from Adult Education funds effective July 1, 2024 to June 30, 2025.

VI.F.2. Approval to enter into an agreement with Tennessee Tech, Cookeville, Tennessee to provide dual enrollment courses and teachers for the Fall 2024-Spring 2025 school year, per district needs.

VI.F.3. Permission for Monterey High School to start a men's soccer team beginning Spring 2025. This will be a club sport for three (3) years with stipend after the third year.

VI.F.4. Approval of the attached research request for Cassie Brown, a doctoral candidate at Tennessee Technological University.

VI.F.5. Approval of the 2024 LEA Compliance Report, as submitted.

VI.F.6. Approval of the attached research request for Jennifer Fox, a doctoral candidate at the University of the Cumberlands.

VI.F.7. Renewal of the Patient and Family-Centered Care Services Agreement by and between Vanderbilt University Medical Center and Putnam County Schools. This contract allows VUMC to provide education to students who are placed in their care at a rate of $30.00 per hour. This partnership has been ongoing and is a continuance of that agreement.

VI.F.8. Approval to enter into an agreement with Maffett Loftis Engineering, LLC, Cookeville, TN for design of bid documents to upgrade the mechanical system at the former "Frontier Building" in the amount of $9,800.00 to be paid for from 141-72620-399 and to also bid the project upon completion of the bidding documents.

VI.F.9. Approval to enter into an agreement with Richard C. Rinks and Associates, Cookeville, TN for design of bid documents to replace the roof at the former "Frontier Building" in the amount of $10,000.00 to be paid from 141-72620-399 and to also bid the project upon completion of the bidding documents.

VI.F.10. Approval to enter into an agreement with Pioneer Communications, Cookeville, TN for the installation of a controlled access system at the former "Frontier Building" in the amount of $18,012.79 to be paid from 141-72620-399.

VI.F.11. Approval to enter into an agreement with Covington Flooring Company, Birmingham, Alabama for the refinish of the gym floor at Jere Whitson Elementary School in the amount of $19,350.00 to be paid from 141-72620-399 with the pricing to be reflective of TIPS Buying Group (TIPS # 23010401)

VI.F.12. Approval to enter into an agreement with A+ Painting, Cookeville, Tennessee, for the interior painting (labor only) of the "Frontier Building" in the amount of $16,500.00 to be paid for from 141-76100-599.

VI.F.13. Approval of the Quarterly Reports for the quarter ending 9/30/24 for the following funds:

• 141 General Purpose Schools
• 142 Federal Projects
• 143 Central Cafeteria
• 146 Extended School Program

VI.F.14. Approval of the four contracts between Roland Digital Media, Inc., Cookeville, Tennessee and Putnam County Board of Education for digital gold package for Adult Education in the amount of $895.00 per month to be paid from Adult Education funds effective December 1, 2024 to January 31, 2025.

VI.F.15. Approval of the contract between Flynn Sign Company, Inc. of Crossville, Tennessee and Putnam County Board of Education for digital silver package for Adult Education in the amount of $425.00 per month to be paid from Adult Education funds effective December 1, 2024, to January 31, 2025.

VI.F.16. Approval of the proposal from US Imaging, Inc. for scanning of employee files paid from account # 141-72310-599 in the amount not to exceed $80,000.00.

VI.F.17. Approval to enter into an agreement with S&S Flooring Experts, Inc., Cookeville, Tennessee, for floor prep and vinyl composite tile installation at the former "Frontier Building" in the amount of $10,130.00 to be paid for from 141-76100-599.

VI.F.18. Approval to enter into an agreement with Upper Cumberland Decorating, Cookeville, Tennessee, for vinyl composite tile and adhesive (materials only) to be used at the former "Frontier Building" in the amount of $15,221.00 to be paid from 141-76100-599.

VI.F.19. Approval to enter into an agreement with AE Fire Protection, Cookeville, Tennessee, for fire sprinkler work at the former "Frontier Building" in the amount of $18,885.00 to be paid for from 141-76100-599.

VI.F.20. Approval and final reading of Putnam County School's TISA Accountability Report for the 2024-2025 school year.

VI.F.21. Approval to enter into an agreement with Mid-State Construction for work associated with security upgrades at the student entrance of Cookeville High School in the amount of $80,700.00 to be paid from 141-72620-399.

VII. Policy

VII.A. Board Policy 2.804 be updated to include nominal sales tax expense reimbursement for School Personnel, as submitted.

VIII. Discussion/Presentation

VIII.A. Building Projects

VIII.A.1. Park View School Project Update

VIII.A.1.a. Park View School Action Items (None submitted)

VIII.A.2. Avery Trace Middle School Softball Field Project

VIII.A.2.a. Avery Trace Middle School Softball Field Action Items 

VIII.A.2.a.1. Approval to enter into an agreement with Musco Sports Lighting, LLC, Oskaloosa, IA for work associated with lighting the softball field at Avery Trace Middle School in the amount of $179,995.00 to be paid for from 141-72620-399. The quote is based on using Sourcewell purchasing cooperative - Contract # 041123-MSL.

VIII.A.3. Existing Park View Elementary School Update 

VIII.A.3.a. Existing Park View Elementary School Action Items (None submitted)

IX. Adjournment