October 3, 2024 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. Recognize Addison Bray for TSBA Student Recognition Award

III.C. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular September Board Meeting - Thursday, September 5, 2024, @ 5:00 p.m.

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of 300 Math licenses and assessments for CHS, MHS and UHS from vendor Pathway 2 Careers - Maryville, TN, in the amount of $11,200.00 to be paid by ISM (Innovative School Models) grant.

VI.A.2. Approval of payment to Frontline Education in the amount of $17,927.70 for our continued use of their zoning software package to be paid from 141-72310-599.

VI.B. Bids/Quotes/Sealed Bids/RFPs (None submitted)

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Special Education - To establish State of Tennessee Special Education PreK grant

VI.C.1.b. Finance - To budget for purchase of South Franklin Avenue land and building purchase from Fund Balance

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of Title I (101) Amendments of FY25 ESSER 3.0.

VI.F.2. Approval of the Student Teacher Partnership Agreement between the University of Phoenix and the Putnam County School System effective 8/1/24 - 6/30/25 with an option to request renewal for an additional 4 years.

VI.F.3. Approval of acceptance of the donation of new power and hand tools from Milwaukee Tool to be used in Construction, Welding, Agriculture and Automotive classes at CHS, MHS, UHS and WPA.

VI.F.4. Approval of the renewal of Coolant Collection Agreement between the Putnam County School System and Atmus Filtration Technologies.

VI.F.5. Approval of the Student Teacher Partnership Agreement between Nashville State Community College and the Putnam County School System effective from 10/01/24 - 9/30/25.

VI.F.6. Approval of the amendment to the current Dual Enrollment Agreement between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee and Putnam County School System to increase the stipend paid per enrolled student for the 2024-2025 school year. Once approved, a DocuSign will follow to Mr. Lynn McHenry and Mr. Corby King.

VI.F.7. Approval of the request to rescind the September 5, 2024, approval of the purchase of one Scholar Series Greenhouse Structure due to vendor quote calculation error and approve amended quote for the purchase of one Scholar Series Greenhouse Structure for the Avery Trace Middle School from vendor Atlas Greenhouse - Alapaha, GA, in the amount of $38,009.80 to be paid by ISM (Innovation School Models) grant funds. Atlas Greenhouse is a Sourcewell member, contract number 071223-AGR.

VI.F.8. Approval of the Student Teacher Partnership Agreement between University of Tennessee Martin and the Putnam County School System effective between 8/28/24 - 6/30/25.

VI.F.9. Approval to design and bid on the construction of a secure vestibule at the student entrance at Cookeville High School.

VI.F.10. Approval of updates to the Innovative School Models (ISM) grant years 3-4. The grant funds CTE grades 6-12 at AMS, ATMS, PSMS, UMS, CHS, MHS and UHS schools.

VI.F.11. Approval of the media AV teacher stipend for digital signage at Cookeville High School.

VI.F.12. Approval of the Educator Preparation Provider (EPP) / Local Education Agency (LEA) State Recognized Partnership Agreement between East Tennessee State University and the Putnam County School System effective 8/01/24 - 6/30/25.

VI.F.13. Approval of the Educator Preparation Provider (EPP) / Local Education Agency (LEA) State Recognized Partnership Agreement between Tennessee Tech University and the Putnam County School System effective 8/01/24 - 6/30/25.

VI.F.14. Approval of the Education Provider (EPP) / Local Education Agency (LEA) State Recognized Partnership Agreement between University of Tennessee Martin and the Putnam County School System effective 8/28/24 - 6/30/25.

VI.F.15. Approval of the amended Putnam County Schools Purchasing Procedure Manual.

VI.F.16. Approval and notification to the board of the following coaches receiving three (3) stipends:

• Jensen Rohr (year 1) 
  • Tennis Assistant Coach, Girls - CHS
  • Tennis Assistant Coach, Boys - CHS
  • Volleyball - PSMS
• Allen Richardson
  • Track Assistant Boys Coach - CHS
  • Wrestling Assistant Coach - CHS
  • Wrestling Coach - PSMS

VI.F.17. Approval to enter into an agreement with Southeast Sound, Nashville, Tennessee for additional upgrade of the fire alarm system at Cookeville High School in the amount of $9,695.00 to be paid from 141-72620-399.

VI.F.18. Approval to accept a donation from Cookeville Heating and Cooling for tools and equipment to be used in a portion of the Cookeville High School carpentry lab.

VI.F.19. Approval to enter into a service agreement with LINQ Connect for the transition to the new LINQ online payment processing system, LINQ pay. LINQ Pay will replace LINQ's existing payment processing system. The transition will not affect families who currently use the online payment option.

VII. Policy (None submitted)

VIII. Discussion/Presentation

VIII.A. TISA Accountability 

VIII.B. Building Projects

VIII.B.1. Park View School Project Update

VIII.B.1.a. Park View School Action Items 

VIII.B.2. Avery Trace Middle School Softball Field Project

VIII.B.2.a. Avery Trace Softball Field Action Items 

VIII.B.2.a.1. Approval to pay King Construction Group, Inc. in the amount of $311,201.95 and First Horizon Bank (retainage) in the amount of $16,379.05 for pay application #2 related to the Avery Trace Middle School Softball Field project to be paid from the Putnam County Bond Issue.

VIII.B.2.a.2. Approval of Change Order #1 to the ATMS Athletic Fields contract with King Construction Group, Inc. to increase the contract in the amount of $50,405.00.

VIII.B.3. Existing Park View Elementary School Update

VIII.B.3.a. Existing Park View Elementary School Action Items 

VIII.B.3.a.1. Approval to Change Order #1 to the Park View Roof Replacement contract with Southern Roofing to reduce the contract in the amount of $30,882.00.

VIII.B.3.a.2. Approval to pay Southern Roofing of Tennessee in the amount of $45,712.10 and First National Bank (retainage) in the amount of $2,405.90 for pay application #12 related to the existing Park View Elementary School Roof Replacement project to be paid from 142 76100 707 933 (ESSER 3.0).

IX. Adjournment