September 5, 2024 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

I.A. Election of Board Officers, per Policy 1.200, Method of Election of Officers

II. Approval of Agenda

III. Announcements

III.A. Director's Personnel Report

IV. Approval of Minutes

IV.A. Approval of the Regular August Board Meeting - Thursday, August 1, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of fifth to eighth grade Science Textbooks from Houghton Mifflin Harcourt, Chicago, Illinois, in the amount of $120,000.00 to be paid from 141-71100-449-02117, as submitted.

VI.A.2. Approval of the purchase of one Scholar Series Greenhouse Structure for Avery Trace Middle School from vendor Atlas Greenhouse - Alapaha, Georgia, in the amount of $35,055.81 to be paid by ISM (Innovative School Models) grant funds. Atlas Greenhouse is a Sourcewell member, contract number 071223-AGR.

VI.A.3. Approval of the purchase of iCEV CTE curriculum site license for CHS, MHS and UHS from vendor CEV Multimedia, LLC - Lubbock, TX, in the amount of $21,52.50 to be paid by General Funds.

VI.A.4. Approval of the purchase of Measurement Math Training Kits and Culinary Math Training Kits for CHS, MHS and UHS from vendor Reality Works - Eau Claire, WI, in the amount of $10,393.20 to be paid by ISM (Innovative School Models) grant.

VI.A.5. Approval to purchase from Teaching Strategies, LLC - Bethesda, Washington, DC, for The Creative Curriculum Cloud (intervention online program for PreK students with disabilities) in the amount of $12,350.00 to be paid from 141-71200-429-02152, as submitted.

VI.A.6. Approval for School Nutrition to purchase additional stainless-steel shelving for pass-through warmers (3) and cooler (1) at Cookeville High School for a bottom-line total of $16,834.00 from Douglas Equipment to be paid from fund 143-73100-710.

VI.A.7. Approval of the purchase of Read 180 Stage A Independent Reading Library from Houghton Mifflin Harcourt - Chicago, Illinois, in the amount of $23,960.00 to be paid from 141-72210-399-02103.

VI.A.8. Approval of payment to IB, International Baccalaureate Organization NY, for 2024-2025 Annual School Fees for Avery Trace Middle School in the amount of $10,920.00 to be paid from 141-72210-599-02103.

VI.A.9. Approval of the purchase of additional library books for the new Park View School from Follett Content Solutions McHenry, Illinois, in the amount of $23,961.55 to be paid from 141-72210-432-02117.

VI.A.10. Approval to purchase additional network switches and wireless access infrastructure equipment and licenses for the new Park View School building project from Central Technologies, Inc., Knoxville, TN, with pricing from TIPSUSA contract #240101, per attached quote in the amount of 423,139.40 to be paid from 141-76100-799-000-02504-000.

VI.A.11. Approval of the purchase of new student desks for Prescott South Elementary School from Ernie Morris Enterprises, Inc. - Bushnell, Florida in the amount of $10,656.00 to be paid from 141-71100-722-02117.

VI.A.12. Approval to pay Sturdisteel Company in the amount of $61,650.00 for angle frame bleachers at Upperman High School from account 141-72620-399. The contract was Board approved on February 1, 2024. 

VI.A.13. Approval of payment to Moore, Rader and York, P.C. - Cookeville, Tennessee for legal services through August 21, 2024 in the amount of $14,209.75 to be paid from 141-72310-331, Legal Services. (General Purpose Schools) 

VI.A.14. Approval of the purchase of seven (45) Asus Chromebooks and Chrome OS Management for Burks Elementary from Bluum in the amount of $14,074.65 per quote #332028 and pre NCPA contract #01-150 to be paid from 142-71100-722-101.

VI.A.15. Approval of FY25 ESSER 3.0 Application, as submitted.

VI.A.16. Approval of the purchase of Heggerty Curriculum for Kindergarten and Primary (1st and 2nd grade) in the amount of $14,952.00 per quote #682403 to be paid from 142-71100-429-933.

VI.A.17. Approval of Magic School per cooperative purchasing group ESC6 contract #13.24 in the amount of $34,500.00 where $17,250.00 will be paid from 142-72210-399-933 and $17,250.00 will be paid from 141-72210-399-02103 from general funds.

VI.A.18. Purchase of fifty-five (55) 10.2 inch iPad MK2K3LL/A for Putnam County Schools in the amount of $16,195.00 pre Proposal #2111791617 with the Apple Store for Education Institution to be paid from 142-71100-722-933.

VI.A.19. Purchase of One Thousand Fifty (1,050) Asus Chromebooks and Chrome OS management, item #CR1100CKA-YZ142 for Putnam County Schools from Bluum in the amount of $328,650.00 per quote #332028, contract #01-150 Omnia (NCPA) to be paid from 142-71100-722-933.

VI.A.20. Approval of the purchase of nineteen (19) Brother laser all-in-one printers from Staples in the amount of $12,027.00 per lowest quote to be paid from 142-72210-790-933.

VI.A.21. Purchase of Houghton Mifflin Harcourt for Read 180 per quote #009127452 per sole source letter in the amount of $23,960.00 to be paid from 141-71100-399-02103.

VI.A.22. Approval of the purchase of five (5) Viewsonic Boards from Bluum in the amount of $11,295.05 per quotes #336409 and #338904 per NCPA contract #01-150 to be paid from 142-72210-790-101.

VI.A.23. Approval to purchase a 2024 GMC Sierra 2500HD Crew Cab truck in the amount of $50,700.00 from Alan Jay Automotive listed on the State of Tennessee procurement list to be used by the maintenance department from 141-72620-717.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Permission to bid HVAC replacements, upgrades and improvements at Sycamore Elementary School.

VI.B.2. Permission to bid auditorium lighting replacements, upgrades and improvements at Cookeville High School and Avery Trace Middle School.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Adult Education - To budget for revenue received for Adult Education.

VI.C.1.b. Special Education - To budget remaining funds for the Transition to Work grant FY-24

VI.C.1.c. Adult Education - To budget for revenue received for Adult Education general services

VI.C.1.d. Special Education - To budget funds for PCS Transition to Work grant for the period of October 1, 2024, to September 30, 2025

VI.C.1.e. PreK - To establish voluntary Pre-K Budget from State of Tennessee funds

VI.C.1.f. LEAPS - Established Budget for Leaps Extended Program

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval to enter into an agreement with Tennessee Tech to accept TTU Cybersecurity grant to support Cookeville High School Cybersecurity program for the 2024-2025 school year, per CHS Cybersecurity student needs c/o CHS teacher, Scott Waites. Putnam County will invoice TTU at apinvoice@tntech.edu.

VI.F.2. Approval of the study with Vanderbilt University and the University of Texas at Austin to test the efficacy of literacy-related instructional practices to try to improve instruction and learning in social studies classrooms. These practices were tested for efficacy in social studies through several prior studies and we are now examining whether they are beneficial for different student groups in general education social studies classes.

VI.F.3. Permission to issue a request for proposals for playground equipment for the new Park View Elementary School.

VI.F.4. Approval to enter into an agreement with Maffett Loftis Engineering, Cookeville, TN for the design of bid documents for HVAC upgrades at Sycamore Elementary School in the amount of $33,800.00 to be paid for from 141-72620-399.

VI.F.5. Approval of the MOU between Putnam County Schools and East Tennessee State University for participation in clinical experiences.

VI.F.6. Approval of the language Services Agreement between PROPIO - Overland Park, Kansas, and the Putnam County School System for translation services, as submitted for the 2024-2025 school year to be paid from 141-71100-399-02103, as needed.

VI.F.7. Approval of the agreement between Putnam County School System and Tennessee Tech University 2024-2025 regarding a VPK Pilot Funded PreK Classroom.

VI.F.8. Approval to add the Band Director supplement at Monterey Middle School in the base amount of $3,410.00. This supplement was inadvertently omitted from the activity supplement list for the FY25 school year, approved by the Board at the June 27, 2024 meeting.

VI.F.9. Approval to join the Educational Purchasing Interlocal Cooperative at Region 6 ("EPIC6") purchasing cooperative.

VI.F.10. Approval to enter into an agreement with Cookeville Heating & Cooling, Cookeville, Tennessee for the replacement of #1 compressor on the chiller at Baxter Primary School in the amount of $24,800.00 to be paid for from 141-72620-399.

VI.F.11. Approval to enter into an agreement with Maffett Loftis Engineering, Cookeville, TN for the design of bid documents for the replacement of the chiller at Baxter Primary School in the amount of $14,750.00 to be paid from 141-72620-399.

VI.F.12. Approval to enter into an agreement with Maffett Loftis Engineering, Cookeville, TN for the design of bid documents for HVAC upgrades at Northeast Elementary School in the amount of $29,500.00 to be paid for from 141-72620-399.

VI.F.13. Approval to enter into a twelve-month agreement with Edpuzzle, San Francisco, California for online educational resources for the 2024-2025 school year for $2,380.00 to be paid from VITAL: 141-71100-399-01501.

VI.F.14. Approval to renew all Putnam County School library software subscriptions for the 2024-2025 school year with Companion - Salt Lake City, Utah, in the amount of $32,753.00 to be paid from 141-71100-399-02117.

VI.F.15. Approval of the attached amendment to the Project Development Agreement with Energy Systems Group for the Old Park View renovation.

VI.F.16. Approval of the Quarterly Reports for quarter ending 6/30/24 for the following funds:

• 141 General Purpose Schools
• 142 Federal Projects
• 143 Central Cafeteria 
• 146 Extended School Program

VI.F.17. Approval to enter into a Retainage Agreement with First Horizon Bank and King Construction Company to establish an interest-bearing account at a financial institution to house the retainage funds related to the Avery Trace Athletic Fields project per State of Tennessee requirements.

VI.F.18. Approval of Family Life Curriculum as presented at the special called board meeting on September 5, 2024, at 4:45 p.m. 

VI.F.19. Approval to purchase the property located at 251 South Franklin Street in the amount of $900,000.00, and to authorize the purchase of a title insurance policy. This includes paying Ledbetter Title (Beth Stone) for all title work completed for the abovementioned property. 

VII. Policy

VII.A. Recommended to update Board Policy 5.310 as submitted to be applied retroactively to the 2023-2024 school year.

VIII. Discussion/Presentation

VIII.A. An update on the 24/25 School Year enrollment.

VIII.B. Building Projects

VIII.B.1. Park View School Project Update

VIII.B.1.a. Park View School Project Action Items

VIII.B.1.a.1. Approval to pay American Constructors Inc. - Brentwood, Tennessee in the amount of $151,860.68 and Pinnacle Bank (retainage) in the amount of $6,814.72 for pay application #24 related to the Park View School project to be paid from 141-76100-706-02504.

VIII.B.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $1,593.27 for architectural services for the Park View school project, to be paid from 141-76100-304-02504.

VIII.B.1.a.3. Approval of a payment to UES (formerly GEOServices) in the amount of $1,757.50 for construction monitoring services for the new Park View School through August 11, 2024 to be paid from 141-76100-399-000-02504-000.

VIII.B.2. Avery Trace Middle School Softball Field Project

VIII.B.2.a. Avery Trace Middle School Softball Field Action Items

VIII.B.2.a.1. Approval to pay King Construction, Inc. in the amount of $403,513.45 and First Horizon Bank (retainage) in the amount of $21,237.55 for pay application #1 related to the Avery Trace Middle School Softball Field project to be paid from the Putnam County Bond Issue.

VIII.B.2.a.2. Approval to enter into an agreement with Upland Design Group, Crossville, TN for the design of a restroom/concession building at the ATMS sports fields in the amount of $45,000.00 to be paid for from 141-72620-399.

VIII.B.3. Existing Park View Elementary School Update

VIII.B.3.a. Existing Park View Elementary School Action Items 

VIII.B.3.a.1. Approval to pay Southern Roofing of TN in the amount of $31,432.70 and First National Bank (retainage) in the amount of $1,654.35 for pay application #11 related to the existing Park View Elementary School roof replacement project to be paid from 42-76100-707-933 (ESSER 3.0).

VIII.C. Update on cleaning of schools by ABM Industries Inc.

IX. Adjournment