August 1, 2024 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Personnel Report

III.B. Recognize the following PCSS teachers and Supervisors retiring between July 1, 2023 and June 30, 2024:

• Eugenia "Beth" Anderson 
• Seawillow "Janie" Brock
• Lisa Brown
• Sandy Dunn
• Karen Helton
• Tammy Lee
• Johnny Matheney
• Melissa Moss
• Janet Raines
• Jacqueline Reynolds
• Sharon Smith
• Shirley Washburn
• Melanie Watson
• Jerri Wilhite
• Tracy Nabors
• Rhonda Mahan
• Wendy Davis

IV. Approval of Minutes

IV.A. Minutes of the Regular July Board Meeting - Thursday, June 27, 2024, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval to enter into a contract with Turf Masters Landscape Management to sand, seed, and fertilize the Upperman High School baseball field for the amount of $22,600.00.

V.A.2. Renewal of subscription to Navigate360 in the amount of $24,405.44 to be paid from General Purpose funds. Navigate360 is an online platform that is used for school safety drills and safety plan documentation, emergency notifications, and student attendance accountability during drills or emergencies.

V.A.3. Approval of the purchase of 26 Dell Latitude 7650 laptops for UHS Business, Marketing and Management classes from vendor Dell - Round Rock, TX, in the amount of $29,823.56 to be paid by Perkins Basic grant funds.

V.A.4. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement to Pre-K between April 1, 2024, and June 20, 2024, in the amount of $12,737.17 to be paid from 141-73400-399-01604, Other Contracted Service.

V.A.5. Approval of the emergency purchase of a condenser unit for CHS freezer for a total cost of $11,065.12, from United Refrigeration, Inc. This unit expired and needs replacing before the beginning of school. To be paid from fund 143.

V.A.6. Approval of the Imagine Learning/Edgenuity Services Agreement between Imagine Learning Inc. - Scottsdale, Arizona, and Putnam County School System for professional services, as submitted for the 2024-2025 school year to be paid from General Funds in cooperation with The Interlocal Purchasing System (TIPS) agreement for a total of $95,565.14.

V.A.7. Approval of the Services Agreement between SHMOOP Inc. - Phoenix, Arizona and the Putnam County School System for professional services, as submitted for the 2024-2025 school year to be paid from General Funds for a total of $6,000.00.

V.A.8. Approval of the Instructure Services Agreement between Instructure, Inc. - Salt Lake City, Utah, and the Putnam County School System for professional services, as submitted for the 2024-2025 school year to be paid from General Funds in cooperation with the National IPA #R150702 agreement for a total of $28,700.00.

V.A.9. Approval of WeVideo Inc. Agreement between WeVideo Inc. - Mountain View, California and the Putnam County School System for professional services, as submitted for the 2024-2025 school year to be paid from General Funds for a total of $10,369.34.

V.A.10. Approval of the CEV Multimedia Services Agreement between CEV Multimedia, LLC, - Lubbock, Texas and the Putnam County School System for professional services, as submitted for the 2024-2025 school year to be paid from General Funds $48,000.00.

V.A.11. Approval to purchase multimedia accessories for the CO boardroom from Howard Technology Solutions in the amount not to exceed $12,00.00 paid from VITAL: 141-71100-729-01501.

V.A.12. Approval to enter into an agreement with Southeastern Sound, Nashvile, TN for the partial upgrade of the fire alarm system at Cookeville High School in the amount of $13,568.00 to be paid from 141-72620-399.

V.A.13. Approval to enter into an agreement with Carwile Mechanical Contractors, Cookeville, Tennessee for replacement of backflow preventers and associated plumbing at Cane Creek Elementary School in the amount of $17,800.00 to be paid for from 141-72620-399.

V.A.14. Payment to Discovery Education an online Science subscription for grades K-12 of Charlotte, NC per CER pricing and reference number Q-36299 in the amount of $65,332.50 to be paid from 141-71100-399-02103 and the other half of $65,332.50 to be paid from 142-71100-471-933.

V.A.15. Purchase of Curriculum Associates for i-Ready Reading per quote 356093.15 and by piggyback off of Shelby County Schools RFP#10272002TJ,  in the amount of $105,831.00 to be paid from 141-72210-399-02103 and the other half of $105,831.00 to be paid from 142-71100-471-933.

V.A.16. Purchase of Curriculum Associates for i-Ready for Math intervention per quote 356093.16 and by piggyback off of Shelby County Schools RFP#10272002TJ, in the amount of $51,135.75 to be paid from 141-72210-399-02103 and the other half of $51,135.75 to be paid from 142-71100-471-933.

V.A.17. Purchase of Curriculum Associates for i-Ready as the universal screener per quote 356093.17 and by piggyback off of Shelby County Schools RFP#10272002TJ, in the amount of $55,902.60 to be paid from 141-72210-399-02103 and the other half of $55,902.60 to be paid from 142-71100-471-933.

V.A.18. Purchase of Curriculum Associates for i-Ready for Math intervention per quote 356093.18 and by piggyback off of Shelby County Schools RFP#10272002TJ, in the amount of $22,315.50 to be paid from 141-72210-399-02103 and the other half of $22,315.50 to be paid from 142-71100-471-933.

V.A.19. Purchase of Curriculum Associates for i-Ready for Kindergarten per quote 366449.2, in the amount of $11,414.25 to be paid from 141-72210-399-02103 and the other half of $11,414.25 to be paid from 142-71100-471-933.

V.A.20. Purchase of Curriculum Associates for i-Ready Professional Learning Session, per quote 356093.9, in the amount of $22,000.00, to be paid from 141-72210-524-02103.

V.A.21. Approval for renewal of TransAct Parent Notices in the amount of $9,990.00, whereas $4,995.00 will be paid from 142-72210-399-101 and $4,995.00 will be paid from 142-72210-399-301.

V.A.22. Approval for renewal of Platform and Strategies from Curriculum Associates ELLevation per BuyBoard Contract 653-21 and quote Q-42280 in the amount of $31,584.00 per contract where $7,986.00 is paid from 142-72210-399-101,  $7,986.00 is paid from 142-72210-599-301 and $15,612.00 is paid from 141-71100-399-02103.

V.A.23. Purchase to McGraw Hill for ALEKS Adventures in the amount of $44,067.81 to be paid from 141-72210-399-02103 and the other half being $44,067.81 to be paid from 142-71100-471-933. per quote BPIER-03262024015959-001-DAG per TIPS USA cooperative purchasing agency contact #210301.

V.A.24. Purchase Flashlight Learning for ESL student progress monitoring of ELPA21 standards as mandated by TDOE, per quote Q-04872 in the amount of $24,780.00 and paid from 141-71100-399-02103.

V.A.25. Purchase Instructure (Mastery Connect) for student benchmark assessments, per quote Q-355275-1 in the amount of $80,121.68 to be paid from 141-72210-399-02103 and the other half of $80,121.68 to be paid from 142-71100-471-933 piggybacking off of Kingsport City Schools RFP.

V.A.26. Purchase Qualtrics per Carasoft OMNIA EDU (NCPA is now OMNIA Partners) contract RFP #R191902 in the amount of $28,275.21 to be paid from 141-71100-399-02103 and the other half of $28,275.21 to be paid from 142-71100-471-933.

V.A.27. Purchase Houghton Mifflin Harcourt Read 180 and Math 180 for Intervention proposal #009009924 in the amount of $10,200.00 and #008935614 in the amount of $88,152.29 to be paid from line 141-71100-399-02103 and using a sole source letter for purchase.

V.A.28. Approval to pay McDaniel & West, Inc. $49,166.30 for pay application #2 related to the Avery Trace Middle School Gym Painting project to be paid from 141-72620-799.

V.A.29. Approval to deduct the unused allowance of $10,000.00 from the McDaniel & West, Inc. contract to paint the Avery Trace Middle allowance gym.

V.A.30. Approval to pay McDaniel & West, Inc. $5,587.05 for Pay Application #3 for final retainage related to the Avery Trace Middle School Gym painting project to be paid from 141-72620-799.

V.A.31. Approval to pay McDaniel & West, Inc. $56,987.65 for pay application #1 related to the Avery Trace Middle School gym painting project to be paid from 141-72620-799.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to enter into an agreement with Maffett Loftis Engineering, Cookeville, Tennessee for the design of bid documents for the auditorium lighting system at Avery Trace Middle School in the amount of $25,640.00 to be paid for from 141-72620-399.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Finance - Budget for 2025 Health Insurance rates, growth positions, additional TISA Revenue and adjustment of Putnam County Self Insurance Fund Cost

V.C.1.b. Future Ready - Budget for carry over amount received from Vol State Foundation

V.C.1.c. Finance - Budget for JDC and ACT On-Behalf Payments contained in the TISA formula

V.C.1.d. Teaching and Learning - Budget for Governor's Early Literacy Foundation Grant for WOW Bus - July 1, 2024, to June 30, 2026

V.C.1.e. Finance - Budge for Grow You Own funding

V.D. Approval of Out-of-County and Overnight Trip Reports (None submitted)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the Board to rescind the Visitors Code of Conduct which passed at the June 27, 2024, Board Meeting and accept the new Visitors Code of Conduct for the Putnam County School System.

V.F.2. Approval to renew the current subscription to the services for A Better Way, an athletics consulting group.

V.F.3. Approval for the following individuals to serve on the Collaborative Conferencing team for 2024-2025:

• PET: Danielle Johnson, Dee Bean and Sandy Harris
• PCEA: Diane Phy, Leslie Worsham and Aaron Casey
• Unaffiliated: Gavin Moore
• BOE: Russell Darley, Renee Cantrell, Mark McReynolds, Tim Martin, Bridgett Carwile, Dr. Sharon Anderson and Angie Knight

V.F.4. Approval of the school level Complaint Managers for the 2024-2025 school year, as attached.

V.F.5. Renewal of the agreement between Putnam County Board of Education and Stellar Therapy Services, LLC - Chattanooga, Tennessee for the 2024-2025 school year to seek and obtain reimbursement from TennCare Managed Care Contractors for related services (OT and PT) provided by Putnam County Schools to be paid from 141-72220-399.

V.F.6. Approval of the agreement between Putnam County Board of Education and Vanderbilt University Medical Center (Mama Lere Childhood Hearing Programs), Nashville, Tennessee for the 2024-2025 school year to provide on-site educational audiology services to be paid from 141-72220-312.

V.F.7. Approval of the agreement between Putnam County Board of Education and Vanderbilt University Medical Center (Mama Lere Childhood Hearing Programs), Nashville, Tennessee fo the 2024-2025 school year to provide on-site or virtual deaf educational services to students to be paid from 141-72220-312.

V.F.8. Approval of the Clinical Affiliation Agreement between Tennessee Tech University (TTU) and Putnam County School System (PCSS), The purpose of this agreement is to provide clinical experience to students enrolled in the Whitson Hester Nursing Program at TTU. The term of this agreement shall be for a period of five years to be renewed annually.

V.F.9. Approval of a $20.00 monthly cell phone usage stipend for the 2024-2025 school year per policy 3.3001, Use of Cellular Phones, to be paid as follows:

• Janet Frank, Nurse Coordinator, 141-72120-199
• Kristy Hunt, Family Resource Coordinator, 141-73300-199
• Sheila Barker, Social Emotional Coordinator, 141-72120-199
• Cindy Putnam, Social Academic Interventionist, 141-72120-199
• Amy West, CHS/SS Clerical, 141-72120-199

V.F.10. Approval to enter into an agreement with Accelerate Education Inc., Anthem, Arizona for online school at-home curriculum for the 2024-2025 school year to be paid from VITAL: 141-71100-399-01501 ($3,900.00 per student).

V.F.11. Approval of the Memorandum of Understanding (MOU) between Health Connect America, Inc. and Putnam County School System (PCSS) for the 2024-2025 school year to provide counseling, mental health and/or related services to various clients with PCSS.

V.F.12. Approval of the Memorandum of Agreement (MOA) between Volunteer Behavioral Health Care System (VBHCS) and Putnam County School System (PCSS) for the 2024-2025 school year to provide the Positive Action prevention program to students from grades 4 to grade 12.

V.F.13. Approval of the Memorandum of Understanding (MOU) between Volunteer Behavioral Health Care System (VBHCS) and Putnam County School System (PCSS) for the 2024-2025 school year to provide counseling, mental health and/or related services to various clients with PCSS.

V.F.14. Approval of the Memorandum of Agreement (MOA) between Volunteer Behavioral Health Care System (VBHCS) and Putnam County School System (PCSS) for the 2024-2025 school year to conduct Project B.A.S.I.C. which entails various mental health curriculum presentations within the classroom setting at Northeast Elementary School.

V.F.15. Approval of the Memorandum of Understanding (MOU) between Communities in Schools of Tennessee, Inc. and Putnam County School System (PCSS) for the 2024-2025 school year to coordinate partnerships among service agencies, business organizations, community members and the school to effectively provide the vital non-academic resources and supports that youth need to succeed and stay on the path of graduation in Park View elementary, Cornerstone Elementary and Cane Creek Elementary.

V.F.16. Approval of the Memorandum of Understanding (MOU) between Centerstone of Tennessee, Inc. and Putnam County School System (PCSS) for the 2024-2025 school year to provide consultation, support and/or training as deemed necessary for faculty, staff and students of PCSS.

V.F.17. Approval of the Memorandum of Understanding (MOU) between Communities in Schools of Tennessee, Inc. and Putnam County School System (PCSS) for the 2024-2025 school year to coordinate partnerships among service agencies, business organizations, community members and the school to effectively provide the vital non academic resources and supports which youth need to succeed and stay on the path of graduation in Park View Elementary, Cornerstone Elementary and Cane Creek Elementary.

V.F.18. Approval of the Memorandum of Understanding (MOU) between Communities in Schools of Tennessee, Inc. and Putnam County School System (PCSS) for the 2024-2025 school year to coordinate partnerships among service agencies, business organizations, community members and the school to effectively provide the vital non-academic resources and supports which youth need to succeed and stay on the path of graduation in Park View Elementary, Cornerstone Elementary and Cane Creek Elementary.

V.F.19. Approval of a $20.00 monthly stipend for cell usage for Krista Hamilton, School Age and Employee Child Care Program Coordinator effective July 1, 2024, through June 30, 2025, per Policy 3.3001, Use of Cellular Phones, as submitted. To be paid from 146-73300-199-01800.

V.F.20. Approval of PEP Cares Procedures for the Putnam County School System.

V.F.21. Approval of the sale of four (4) used school buses as surplus equipment. Vehicle identification numbers are:

• 1T88K4E2481103747 Thomasbuilt
• 1BAKGCPA8BF282127 Blue Bird
• 1BAKGCPA6BF280926 Blue Bird
• 1BAKGCPA6BF282126 Blue Bird

These buses are to be sold on www.Gov-Deals.com.

V.F.22. Approval of a $20.00 monthly stipend for cell phone usage for the 2024-2205 school year, per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72250-199 for the following Technology department employees:

• Scott Allen
• Frankie Jerome
• Michael McCarver

V.F.23. Approval to increase sub-nurse pay to $18.00 per hour for the FY24 school year.

V.F.24. Approval to enter into an agreement with Notable, Inc. (Kami), 8605 Santa Monica Blvd, PMB 57837, West Hollywood, California 90069 for the 2024-2025 school year to be paid from VITAL: 141-71100-399-01501 ($3,500.00 - District Use).

V.F.25. Approval to enter into an agreement with Liminex, Inc. (Pear Deck, 2030 East Maple Avenue, El Segundo, California 90245 for the 2024-205 school year to be paid from VITAL: 141-71100-399-01501 ($1,975.00 - District Use).

V.F.26. Approval to change the wording in SAC Parent Handbook to reflect the following: "SAC is an equal access program for students enrolled in Putnam County Schools, ages four through fourteen (age of child in August 15 of current school year.)"

V.F.27. Approval for the School Nutrition Supervisor and Fund Accountant to represent Putnam County Schools/School Nutrition in the Tennessee Department of Human Services Food Program, and to submit claims for reimbursement and other documents for the Child and Adult Care Food Program (CACFP) in the Tennessee Information Payment System (TIPS). The School Nutrition Program is applying to participate in the CACFP's At-Risk Afterschool Meals for the upcoming year.

V.F.28. Approval of the contract with King Construction to complete the Avery Trace Softball Field.

V.F.29. Permission to bid HVAC replacements, upgrades and improvements at Northeast Elementary.

VI. Policy

VI.A. Approval of Board Policy 4.214, regarding the use of Artificial Intelligence (AI) programs.

VI.B. Approval of policy for Identification of Employees for Minimum Wage and Overtime Pay Exemption Policy 5.602.3 recommended by TSBA.

VI.C. Approval of the revised policy change suggested by TSBA regarding Qualification and Duties of the Director of Schools, policy 5.802.

VI.D. Approval of the revised policy change suggested by TSBA regarding Physical Assault Leave, policy 5.307.

VI.E. Approval of the revised policy change suggested by TSBA regarding Substitute Teachers, policy 5.701.

VII. Discussion/Presentation

VII.A. Permission to negotiate the purchase of 251 South Franklin Street, Cookeville, Tennessee 38501.

VII.B. Building Projects

VII.B.1. Park View School Project Update 

VII.B.1.a. Park View School Project Action Items

VII.B.1.a.1. Approval to pay American Constructors, Inc. in the amount of $891,496.82 and Pinnacle Bank (retainage) in the amount of $39,763.14 for pay application #23 related to the Park View School project to be paid from 141-76100-706-02504.

VII.B.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee, in the amount of $9,331.96 for architectural services for the Park View School project, to be paid from 141-76100-304-02504.

VII.B.1.a.3. Approval of a payment to UES (formerly GEOServices) in the amount of $3,837.50 for construction monitoring services for the new Parkview School through June 16, 2024, to be paid from 141 76100 399 000 02504 000.

VII.B.1.a.4. Approval of a payment to UES (formerly GEOServices) in the amount of $4,251.25 for construction monitoring services for the new Parkview School through July 14, 2024, to be paid from 141 76100 399 000 02504 000.

VII.B.2. Existing Park View Elementary School Update

VII.B.2.a. Existing Park View Elementary School Action Items 

VII.B.2.a.1. Approval to pay Southern Roofing of TN in the amount of $48,287.83 and First National Bank (retainage) in the amount of $2,541.47 for pay application #10 related to the existing Park View Elementary School Roof Replacement Project to be paid from 142-76100-707-933 (ESSER 3.0).

VII.B.2.a.2. Approval of a payment to Richard C. Rinks and Associates - Cookeville, Tennessee in the amount of $4,771.22 to be paid from 142-76100-707-933 for design services for the Parkview Elementary School roof project (School Federal Program Fund - ESSER 3.0)

VIII. Public Comment

IX. Adjournment