April 4, 2024 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. Recognize Upperman High School Boys Basketball Team for making the final four

III.C. Recognize Upperman High School's Girls' Basketball Team for making the state championship

III.D. Recognize Cookeville High School Boys Basketball Team for their historic 2024 season

III.E. Recognize Cookeville High School Coach Josh Heard for being awarded the 2024 District Coach of the Year and the BCAT Class 4A Coach of the Year

III.F. Recognize the following 2024 SCOPE Delegates and Chaperone, Amy Rouchon:

• CHS Delegates: Megan Fox and Elizabeth Redding
• MHS Delegates: Matthew Cook and Heidy Salvador-Cardona
• UHS Delegates: Wyatt Childers and Cosby King

III.G. Director's Personnel Report

III.H. Reminder: Joint Work Session of the County Commission and Board being held on May 6, 2024, from 5:30 pm - 7:30 pm at Cookeville HIgher Education Center - Cody Hall

III.I. Reminder:  Testing Windows

IV. Approval of Minutes

IV.A. Minutes of the Regular March Board Meeting - Thursday, March 7, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval to purchase an Avigilon access control system and additional security cameras for White Plains Academy in the amount not to exceed of $25,000.00 from Pioneer Communications - Cookeville, Tennessee to be paid from 141-E-72130-399-000-02525, as submitted.

VI.A.2. Approval of the purchase of fifteen (15) Chromebook Charging Carts from Vivacity Tech PBC - St. Paul, MN for Algood Middle School (AMS) in the amount of $13,485.00 per quote to be paid from 142-71100-790-101, as submitted.

VI.A.3. Approval to purchase 442 summer backpacks from Teacher Created Materials - Huntington Beach, CA for students who are in need of additional educational assistance to help close the gap between the students and their peers in the amount of $24,999.95 to be paid from ARP 2.0 grant, 142-71100-429-702, as submitted.

VI.A.4. Approval to purchase from Stages Learning Materials - Vista, California for Language Builder ARIS Stage 2 Curriculum for PreK students with disabilities in the amount of $22,439.53 to be paid from 141-71200-429-02152, as submitted.

VI.A.5. In lieu of the bidding process, request permission to purchase system-wide fuel and bus tires for the 2024-25 school year utilizing State of Tennessee contracts, as submitted.

VI.A.6. Approval to purchase a 2020 Honda Odyssey van from Honda Financial Services in the amount of $19,934.57 to be paid from 141-72710-729, as submitted.

VI.A.7. Approval to purchase from EPS Operations, LLC - Bethesda, MD for Spire (reading intervention workbooks for students with disabilities) in the amount of $11,156.08 to be paid from 141-71200-429, as submitted.

VI.A.8. Approval to purchase VOIP phone system for the new Park View School Building Project from IT Voice - Nashville, Tennessee per quote priced on the Sourcewell Contract #120122 - MBS in the amount of $34,211.21 to be paid from 141-76100-799-000-02504-000, as submitted.

VI.A.9. Approval to purchase fiber cabling with installation from Twin Lakes to connect a new dark fiber link at Cookeville High School Fieldhouse to the main school fiber network per quote in the amount of $17,340.00 to be paid  from 141-71100-722-01607, Technology, as submitted.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Approval to award School Nutrition's Upper Cumberland USDA Foods Processing bid for SY2024-25 to International Food Solutions - Chicken, as submitted.

VI.B.2. Permission to bid for fencing improvements at White Plains Academy, Burks Elementary, Jere Whitson Elementary and Prescott South Campus to be funded from the 2023-24 Public School Security Grant, as submitted.

VI.B.3. Permission to bid security access control and security cameras.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Career & Technical Education FP - CTE Instructional supplies & materials

VI.C.1.b. Career & Technical Education GP - CTE advisory council banquet rentals and supplies

VI.C.1.c. Finance - To amend incentive pay budget to account for actual payments

VI.C.1.d. Special Education - To budget mini grant donation of $4,000 given by Utrust for materials and supplies for our Students with Disabilities

VI.C.2. General Purpose School Line Item Transfers - Fund 141

VI.C.2.a. Career & Technical Education ISM - To move monies to pay for certified staff TCRSS benefit through Year 4

VI.C.2.b. Special Education - To reallocate funds in the Special Education PreK general purpose grant

VI.C.3. Federal Projects Budget Amendments - Fund 142

VI.C.3.a. Federal Programs - This Title I (101) amendment is required in order to utilize funds more appropriately according to program needs

VI.C.3.b. Career & Technical Education - Perkins Reserve Grant 851 Secondary Budget - Move monies to pay for additional student industry certification exams

VI.C.3.c. Career & Technical Education Carl Perkins Basic 803 - To move monies to pay for additional CTE instructional supplies and materials and Spring 2024 CTSO state and national competition travel expenses and to pay PCSS for 23/24 fiscal year 4.14% indirect cost

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of the purchase terms between VAVE - San Jose, CA and Putnam County School System to establish the terms and conditions under which VAVE will sell one portable wireless ultrasound imaging device in the amount of $2,824.00 to be paid by Perkins Basic 142-71300-730-803 to be used by Upperman High School's Health Science Education and Anatomy & Physiology classes, as submitted.

VI.F.2. Approval to enter into a contract with Mid-State Construction - Livingston, Tennessee for the construction of a front office pass thru window as noted in the proposal at Cookeville High School (CHS) in the amount of $17,880.00 to be paid from the security grant funds, 141-72130-02525, as submitted.

VI.F.3. Approval of the research request for Carey Wilson, a doctoral candidate at Tennessee Tech University, as submitted.

VI.F.4. Approval of the research request from Clif Matlock, a doctoral candidate at the University of the Cumberlands, as submitted.

VI.F.5. Approval to enter into contract with Lee Company - Cookeville, Tennessee for the replacement of a chiller (1 of 2) at Cookeville High School in the amount of $527,926.65, which includes base bid, add alternate #1 (performance bond) and add alternate #2 (one year's maintenance), to be paid from 141-72620-399, as submitted.

VI.F.6. Approval to enter into a contract with Carwile Mechanical Contractors - Cookeville, Tennessee for the replacement of the chiller at White Plains Academy in the amount of $162,900.00, which includes base bid, add alternate #1 (performance bond) and alternate #2 (one year's maintenance), to be paid from 141-72620-399, as submitted

VI.F.7. Approval of the Elementary Teacher Residency Program (ETR) Memorandum of Understanding (MOU) agreement between Volunteer State Community College and Putnam County School System for the Grow Your Own Program, as submitted.

VI.F.8. Approval to renew the annual subscription of Libib software, a sole source provider,  as a service platform through June 30, 2025, per Sole Source in the amount of $17,812.50 to be paid from 141-72310-599 in the amount of $14,250.00 and 141-72250-499 in the amount of $3,561.50, as submitted.

VII. Policy

VII.A. Policy on second and final reading

VII.A.1. Policy 5.6001, Professional Attire Expectations

VIII. Discussion/Presentation

VIII.A. Discuss allowing Cookeville High School's (CHS) Football Club to construct a video board at the end of the CHS turf field at Eddie Watson Stadium, as submitted.

VIII.B. Building Projects

VIII.B.1. Park View School Project Update

VIII.B.1.a. Park View School Project Action Items

VIII.B.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $973,200.06 and Pinnacle Bank (retainage) in the amount of $43,219.21 for pay application #19 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VIII.B.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $10,242.40 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VIII.B.1.a.3. Approval of the payment to GEOService, LLC - Chicago, IL in the amount of $1,110.00 for construction monitoring services for the new Park View School through February 25, 2024, to be paid from 141-76100-399-000-02504-000, as submitted.

VIII.B.2. Upperman High School Expansion Project Update

VIII.B.2.a. Upperman High School Expansion Project Action Items

VIII.B.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $117,260.36 and First Horizon Bank (retainage) in the amount of $6,171.60 for pay application #18 related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.B.2.a.2. Approval of a payment to Upland Design Group, Inc - Crossville, Tennessee in the amount of $1,232.37 to be paid from 142-76100-707-933 for architectural services for the Upperman High School Expansion Project (School Federal Program Fund - ESSER 3.0), as submitted.

VIII.B.3. Existing Park View Elementary School Update

VIII.B.3.a. Existing Park View Elementary School Action Items

VIII.B.3.a.1. Approval to pay Southern Roofing of TN in the amount of $74,198.61 and First National Bank (retainage) in the amount of $3,905.19 for pay application #6 related to the existing Park View Elementary School Roof Replacement Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.B.3.a.2. Approval of a payment to Richard C. Rinks and Associates - Cookeville, Tennessee in the amount of $4,771.23 to be paid from 142-76100-707-933 for design services for the Park View Elementary School Roof Project (School Federal Program Fund - ESSER 3.0), as submitted.

IX. Adjournment