December 7, 2023 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize the VITAL School STEM Team

III.B. Recognize Adeleine Moore for TSBA Student Recognition Award

III.C. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular November Board Meeting - Thursday, November 2, 2023, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of one-hundred (100) Chromebooks for Northeast Elementary from Bluum in the amount of $33,276.00 per quote to be paid from 142-71100-722-101, as submitted.

VI.A.2. Approval of the purchase of one-hundred and seventy-six (176) Chromebooks for Cane Creek Elementary from Bluum in the amount of $55,047.52 per quote to be paid from 142-71100-722-101, as submitted.

VI.A.3. Approval of the purchase of seven (7) Viewsonic Boards for Avery Trace Middle School from Bluum in the amount of $15,813.07 per quote to be paid from 142-72210-790-101, as submitted.

VI.A.4. Approval to purchase Softball and Baseball scoreboards for Monterey High School from TIPS contract 220901-01 in the amount of $28,034.40 using a portion of the school's allotted athletic trainer funds, as submitted.

VI.A.5. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between July 1, 2023, and September 30, 2023, in the amount of $22,108.93 to be paid from 141-73400-399-01604, Other Contracted Service, as submitted.

VI.A.6. Approval of a payment to K-12 Insight, LLC - Herndon, VA for the "Let's Talk" stakeholder communication platform for the 2023-2024 school year in the amount of $22,800.00 to be paid from 141-72610-307, as submitted.

VI.A.7. Approval of payment to Navigate 360, LLC - Cleveland, Ohio for Prepared License renewal for the 2023-24 school year in the amount of $23,470.15 to be paid from Public Schools Security Grant, 141-E- 72130-399-02525, as submitted.

VI.A.8. Approval of payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services through December 4, 2023, in the amount of $14,837.80 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Approval to bid with the Upper Cumberland USDA Foods Processing Group for SY 2024-25 with the ability to request renewal for 4 additional years.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Finance - To establish budget for the Public School Security Grant from the State of Tennessee

VI.C.1.b. Finance - To budget for the Literacy Training Teacher Stipend grant with Fund 142 paying for salary and Fund 141 paying for benefits

VI.C.2. General Purpose School Line Item Transfer - Fund 141

VI.C.2.a. Special Education - To reallocate funds to pay for S.E. staff development

VI.C.3. Federal Projects Budget Amendments - Fund 142

VI.C.3.a. Finance - To budget for the Literacy Training Teacher Stipend grant with Fund 142 paying for salary and Fund 141 paying for benefits

VI.C.3.b. Federal Programs - This McKinney Vento revenue amendment is required in order to allocate carryover funds

VI.C.3.c. Federal Programs - This Immigrant Grant (-311) revenue amendment is required in order to allocate funds

VI.C.3.d. Federal Programs - This Title I Amendment is required in order to utilize funds more appropriately according to program needs

VI.D. Approval of Out-of-County and Overnight Trip Reports (None Submitted)

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of the Student Teacher Partnership Agreement between Arkansas State University and the Putnam County School System effective 9/1/23 - 8/31/24 with the option to request renewal for an additional 2 years, as submitted.

VI.F.2. Approval of the Data Sharing Consent Form in order for Putnam County Schools to provide iReady math and reading (Curriculum Associates) student data (including assessment, instruction, demographic, and class schedule information) to Ellevation Education, as submitted.

VI.F.3. Approval to enter into a contract with Toadvine - Fisherville, KY for the installation of Telescoping Bleachers at Avery Trace Middle School for a lump sum of $243,065.00 to be paid from 141-72620-399, as submitted.

VI.F.4. Approval of the Putnam County School Purchasing Procedure Manual, as submitted.

VI.F.5. Approval to increase the credit limit from $2,500 to $4,000 for Kristy Hunt's Putnam County Business credit card due to increased student, as submitted.

VI.F.6. Approval of the Memorandum of Understanding (MOU) between Health Connect America Inc. and Putnam County School System (PCSS) for the 2023-2024 school year to provide counseling, mental health and/or related services to various clients within Putnam County Schools, as submitted.

VI.F.7. Approval to renew license subscription for Alertus notification service from Alertus Technologies, Inc., per attached quote with pricing on the OMNIA Partners contract #01-90, in the amount of $10,250.00, to be paid from 23-24 Public School Security Grant, as submitted.

VI.F.8. Approval of the agreement between Putnam County Schools and Putnam County Solid Waste to empty school dumpsters, including roll off dumpsters for trades construction waste, as submitted.

VI.F.9. Approval to adjust the 2024 board contributions amounts for employee only standard CDHP health insurance coverage due to Affordable Care Act federal poverty line safe harbor regulations, as submitted.

VI.F.10. Approval to enter into a one-year agreement (renewable annually up to three years with board approval) with Finalsite/Active Internet Technologies, for website content hosting and parent communications services at a cost for Year 1 of $45,750; at a renewal cost of $49,750 for Year 2; and a renewal cost of $62,866 for Year 3 based on TIPS contract #23015 to be paid from 141-72250-399 for other contracted services, as submitted.

VII. Policy

VII.A. Policy 2.803, Salary Deductions

VII.B. Policy 4.603, Promotion and Retention

VII.C. Policy 6.4001, Student Surveys, Analyses, and Evaluations

VIII. Discussion/Presentation

VIII.A. Building Projects

VIII.A.1. Park View School Project Update

VIII.A.1.a. Park View School Project Action Items

VIII.A.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $1,660.040.58 and Pinnacle Bank (retainage) in the amount of $77,522.49 for pay application #15 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VIII.A.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $17,525.88 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VIII.A.1.a.3. Approval of a payment to GEOService, LLC - Chicago, IL in the amount of $19,609.20 for construction monitoring services for the new Park View School through October 22, 2023, to be paid from 141-76100-399-000-02504-000, as submitted.

VIII.A.2. Upperman High School Expansion Project Update

VIII.A.2.a. Upperman High School Expansion Project Action Items

VIII.A.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $408,648.69 and First Horizon Bank (retainage) in the amount of $21,507.83 for pay application #13 related to the Upperman High School Addition Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.A.2.a.2. Approval of a payment to Upland Design Group, Inc. - Crossville, Tennessee in the amount of $4,313.30 to be paid from 142-76100-707-933 for architectural services for the Upperman High School Expansion Project (School Federal Program Fund - ESSER 3.0), as submitted.

VIII.A.2.a.3. Approval to pay Richard C. Rinks & Associates, Inc. - Cookeville, Tennessee in the amount of $10,932.25 for design services for design services for the Upperman High School Roof project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted

VIII.A.3. Existing Park View Elementary School Update

VIII.A.3.a. Existing Park View Elementary School Action Items

VIII.A.3.a.1. Approval to pay Southern Roofing of TN - Nashville, Tennessee in the amount of $617,685.25 and First National Bank (retainage) in the amount of $32,509.75 for pay application #2 related to the existing Park View Elementary School Roof Replacement project to be paid from the 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.B. Director of Schools' Performance Evaluation

VIII.C. Director of Schools' Contract Consideration

IX. Adjournment