November 2, 2023 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular October Board Meeting - Thursday, September 28, 2023, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of eighteen (18) Viewsonic Boards for Algood Elementary from Bluum in the amount of $33,750.18 per quote to be paid from 142-72210-790-101, as submitted.

VI.A.2. Approval of the purchase of seven (7) Viewsonic Boards for Cornerstone Elementary from Bluum in the amount of $15,813.07 per quote to be paid from 142-72210-790-101, as submitted.

VI.A.3. Approval of the purchase of one (1) Powermatic 15HP 3-Phase 230V 25" Wide Belt Sander from vendor, Global Equipment Company Inc. - Buford, GA, in the amount of $17,041.64 to be paid by Cookeville High School Construction Technology Account 711.000, as submitted.

VI.A.4. Approval of payment to Frontline Education - Philadelphia, PA in the amount of $16,833.52 for our continued use of their zoning software package to be paid from 141-72310-599, as submitted.

VI.A.5. Approval of a request from Capshaw Elementary School to purchase from Bluum of fifty (50) Chromebooks at $332.76 each in the total amount of $16,638.00 and seven (7) Viewsonic Boards at $1,875.01 each in the total amount of $29,763.07 at a total cost for the two purchases of $29,763.07 to be paid from a Capshaw PTO donation, as submitted.

VI.A.6. Approval to purchase iPads fifty (50) @ $294.00 each and two (2) at $299.00 each in the total amount of $15,298.00 from Apple Store for Education Institution for system wide students with disabilities to be paid from the 141-71200-725-2152, as submitted.

VI.A.7. Approval to purchase the Transformational Leader Toolkit/Training from WHYTRY along with 200 copies of the Resilience Breakthrough in the amount of $39,672.00 to be paid from The Resilient Schools Community Grant, 142-72210-524-941, to be used in training sessions with Putnam County School counselors, as submitted.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Permission to issue an RFP for a softball hitting facility at Cookeville High School.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Federal Programs - This NoVo Teacher Morale and Retention Grant budget revenue is required in order to allocate carryover funds

VI.C.1.b.  Career & technical Education - ISM Grant - To allocate Innovative School Models (ISM) grant state funding to expenditure accounts for the 2023/24 school year (AMS)

VI.C.1.c. Career & Technical Education - ISM Grant - To allocate Innovative School Models (ISM) grant state funding to expenditure accounts for the 2023/24 school year (CHS)

VI.C.1.d. Career & Technical Education - ISM Grant To allocate Innovative School Models (ISM) grant state funding to expenditure accounts for the 2023/24 school year (MHS)

VI.C.1.e. Career & Technical Education - ISM Grant To allocate Innovative School Models (ISM) grant state funding to expenditure accounts for the 2023/24 school year (ATMS)

VI.C.1.f. Career & Technical Education - ISM Grant - To allocate Innovative School Models (ISM) grant state funding to expenditure accounts for the 2023/24 school year (UHS)

VI.C.1.g. Career & Technical Education - ISM Grant - To allocate Innovative School Models (ISM) grant state funding to expenditure accounts for the 2023/24 school year (PSMS)

VI.C.1.h. Career & Technical Education - ISM Grant = To allocate Innovative School Models (ISM) grant state funding to expenditure accounts for the 2023/24 school year (UMS)

VI.C.1.i. Special Education - To budget for State Special Education Preschool Grant awarded to Putnam County for the 2023-24 school year

VI.C.2. General Purpose School Line Item Transfers - Fund 141

VI.C.2.a. Career & Technical Education - GP - To move monies to pay for MHS greenhouse construction site required portable toilet rental

VI.C.3. Federal Projects Budget Amendments - Fund 142

VI.C.3.a. Special Education - To budget IDEA Part B FY-23 carry over funds and reallocate in-direct funds

VI.C.3.b. Special Education - To budget IDEA PreK FY-23 carry over funds

VI.C.3.c. Federal Programs - This Resilient Schools Community Grant revenue budget is required tin order to allocate funds

VI.C.3.d. Teaching and Learning PreK-4 - To establish budget for HQIM Literacy Implementation networks Grant for 2023-2024

VI.C.3.e. Federal Programs - To budget for Consolidated Admin carryover form FY23

VI.C.3.f. Federal Programs - To budget for Title I carryover from FY23

VI.C.3.g. Federal Programs - To budget for Title I-A Neglected carryover from FY23

VI.C.3.h. Federal Programs - To budget for Title I-C carryover from FY23

VI.C.3.i. Federal Programs - To budget for Title I-D LEA carryover from FY23

VI.C.3.j. Federal Programs - To budget for Title II carryover from FY23

VI.C.3.k. Federal Programs - To budget for Title III carryover from FY23

VI.C.3.l. Federal Programs - To budget for Title IV carryover from FY23

VI.C.3.m. Federal Programs - To budget for ESSER 3.0 additional revenue

VI.C.3.n. Federal Programs - To establish the TN All Corp FY24 Budget

VI.C.4. Federal Projects Line Item Transfers - Fund 142

VI.C.4.a. Career & Technical Education - Perkins Reserve Grant 852 Regional Career Pathways Budget - Move monies to pay for Welding Class Bend Tester at CHS

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval for Upperman Middle School wrestling to move from a club sport to a supplement sport effective the current school year, as submitted.

VI.F.2. Approval to enter into contract with Eversafe Security Solutions to install Ballistic Glass Film at Prescott Middle School and Prescott Elementary School with a price based on the Williamson County Schools Bid int he amount of $79,998.89 to be paid from carryover from the Safe Schools Grant 2022-2023, as submitted.

VI.F.3. Permission to accept the donation of a swing set for the Upperman Middle School Playground from the Upperman Middle School PTO as approved by John Magura, Maintenance Supervisor, and to be installed  by Putnam County School System Maintenance Department, as submitted.

VI.F.4. Approval of the Customer Agreement  between National Health Career Association (NHA) - Leawood, Kansas and Putnam County School System to establish the terms and conditions under which NHA will provide certified medical industry preparation materials and certification exams, as submitted.

VI.F.5. Approval of a request from Upperman Middle School to start a club archery team with the club to be self-funded through a restricted account at Upperman Middle School, as submitted.

VI.F.6. Approval to renew all Putnam County Schools Library Software Subscriptions for the 2023 -2024 school year with Companion - Salt Lake City, Utah in the amount of $29,051.00 to be paid from 141-71100-399-02117, as submitted.

VI.F.7. Approval of the 2023 LEA Compliance Report, as submitted.

VI.F.8. Approval of the Memorandum of Understanding (MOU) between Volunteer Behavioral Health Care Systems (VBHCS) and Putnam County School System (PCSS) for the 2023 - 2024 school year to provide services in VBHCS contract with the State of Tennessee, Department of Mental Health and Substance Abuse Services (TDMHSAD) for School Based Behavioral Health Liaison Services (SBBHL) to the students within Putnam County Schools, as submitted.

VI.F.9. Approval of the sale on www.Gov-Deals.com of the following seven (7) used school buses as Surplus Equipment:

Vehicle Identification Numbers:

• 1T88K4E2681103748  Thomas Bilt
• 1T7YT4E2291109341  Thomas Bilt
• 1BAKBCPA4AF268609 Blue Bird
• 1BAKBCPAXBF280927 Blue Bird
• 1BAKGCPA79F263451 Blue Bird
• 1BAKGCPA99F263452 Blue Bird
• 1BAKGCPA09F263453 Blue Bird

VI.F.10. Approval of the Sale on www.Gov-Deals.com of the following three (3) used trucks as surplus equipment:

Vehicle Identification Numbers

• 1FDKF37FXVEC29908  Ford F-350 Box Truck
• 1GTEC14K9SZ512918  GMC Truck
• 1FDXF46R98EC58991  Ford F46 Utility Truck (Ambulance Body)

VI.F.11. Approval of the MOU between WIOA Upper Cumberland Local Workforce Development Board and Putnam County Board of Education with local provision acknowledging the maximum liability of $23,000 for infrastructure costs and $7,000 maximum liability of additional costs at the American Job Center in Cookeville and Crossville to be paid from Adult Education funds effective July1, 2023 - June 30, 2024, as submitted.

VI.F.12. Approval of Renewal Year #4 of the Student Teacher Partnership Agreement between University of Tennessee at Martin and the Putnam County School System effective 7/1/23 - 6/30/24 with the option to request renewal for an additional one year, as submitted.

VI.F.13. Approval to enter into a contract with Maffett Loftis Engineering, LLC - Cookeville, Tennessee for the design/bid documents required to bid the replacement of one of the two chillers at Cookeville High School for a lump sum of $20,900.00 to be paid from 141-72620-799-02522, as submitted.

VI.F.14. Approval to enter into a contract with Maffett Loftis Engineering, LLC - Cookeville, Tennessee for the design/bid documents required to bid the replacement of the chiller at White Plains Academy for a lump sum of $15,200.00 to be paid from 141-72620-799-02523, as submitted.

VI.F.15. Approval of the Quarterly Reports for quarter ending 9/30/23 for the following funds:

• 141 General Purpose Schools
• 142 Federal Projects
• 143 Central Cafeteria
• 146 Extended School Program

VI.F.16. Approval of the Sale Agreement between Airgas - Radnor PA and Putnam County School System at Cookeville High School to establish the terms and conditions under which Airgas will provide gas sales and cylinder rentals to Cookeville High School's welding class, as submitted.

VI.F.17. Approval to retain Lewis Thomason - Knoxville, Tennessee to pursue the Meta Platform, Inc. Mass Tort Litigation in accordance with their letter dated September 26, 2023, and the fee arrangement proposed, as submitted.

VI.F.18. Approval of Belmont University as an Educator Preparation Provider for Putnam County School System, as submitted.

VI.F.19. Approval to enter into a contract with J&B Countertops - Cookeville, Tennessee for the installation of countertops at Cane Creek Elementary for a lump sum of $14,160.00 to be paid from 141-72620-399, as submitted.

VII. Policy

VII.A. Charter School policies on third & final reading.

VII.A.1. Policy 1.900, Charter School Authorizing  Principles

VII.A.2. Policy 1.901, Charter School Applications

VII.A.3. Policy 1.902, Charter School Agreements

VII.A.4. Policy 1.903, Charter School Oversight

VII.A.5. Policy 1.904, Charter School Intervention

VII.A.6. Policy 1.905, Charter School Renewal

VII.A.7. Policy 1.906, Charter School Revocation

VII.A.8. DELETE the Present Putnam County Board of Education Policy 1.704, Charter Schools, as these new Charter School policies are replacing it.

VII.B. Policies on second and final reading

VII.B.1. Policy 6.404, Human Immunodeficiency Virus (HIV) or Acquired Immune Deficiency Syndrome (AIDS)

VII.B.2. Policy 6.405, Medicines

VII.C. Policy on first and final reading

VII.C.1. Policy 5.3021, Sick Leave Bank

VIII. Discussion/Presentation

VIII.A. Building Projects

VIII.A.1. Park View School Project Update

VIII.A.1.a. Park View School Project Action Items

VIII.A.1.a.1. Approval to pay American Constructors, Inc.. - Brentwood, Tennessee in the amount of $2,505,405.68 and Pinnacle Bank (retainage) in the amount of $119,504.66 for pay application #14 related to the new Park View School project to be paid from Putnam County Bond Issue, as submitted.

VIII.A.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $26,175.02 for architectural services for the new Park View School project, to be paid from 141-76100-304-02504, as submitted.

VIII.A.1.a.3. Approval of a payment to GEOService, LLC - Chicago, IL in the amount of $4,139.95 for construction monitoring services for the new Park View School through September 17, 2023, to be paid from 141-76100-399-000-02504-000, as submitted.

VIII.A.2. Upperman High School Expansion Project Update

VIII.A.2.a. Upperman High School Expansion Project Action Items

VIII.A.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $162,403.49 and First Horizon Bank (retainage) in the amount of $8,547.55 for pay application #12 related to the Upperman High School Addition project to be paid from the 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.A.2.a.2. Approval of a payment to Upland Design Group Inc. - Crossville, Tennessee in the amount of $1,706.37 to be paid from 142-76100-707-933 for architectural services for the Upperman High School Expansion project (School Federal Program Fund - ESSER 3.0, as submitted.

VIII.A.2.a.3. Approval to pay AAR of North Carolina, Inc. - Kernersville, NC in the amount of $49,582.49 and First National Bank (retainage) in the amount of $2,609.61 for pay application #7 related to the Upperman High School Expansion project to be paid from the 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.A.3. Existing Park View Elementary School Update

VIII.A.3.a. Existing Park View Elementary School Action Items

VIII.A.3.a.1. Approval to enter into a Retainage Agreement with Ragan Construction d/b/a Southern Roofing Co. of TN and First National Bank to establish an interest-bearing account at a financial institution to house the retainage funds related to the existing ParkView Elementary School Roof Replacement Project per State of Tennessee requirements, as submitted.

VIII.A.3.a.2. Approval to pay Southern Roofing of TN - Nashville, Tennessee in the amount of $235,294.38 and First National Bank (retainage) in the amount of $12,383.92 for pay application #1 related to the existing Park View Elementary School Roof Replacement project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

IX. Adjournment