September 7, 2023 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

I.A. ELECTION OF OFFICERS

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. Recognize Jackie Vester, CTE Supervisor, with an announcement

III.C. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular August Board Meeting - Thursday, August 3, 2023, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda (VI.A. - VI.F.24.), as submitted.

VI.A. Payments/Purchases

VI.A.1. Approval to purchase a 2023 International Dry Van model CV515 SFA from Cumberland International Trucks, Inc. - Nashville, Tennessee (State of Tennessee contract 72311) in the amount of $97,166.88 from 141-72710-729 (General Purpose School Fund, Transportation Equipment), as submitted.

VI.A.2. Approval of the payment to IB, International Baccalaureate Organization - NY, for the 2023-2024 Annual School Fees for Avery Trace Middle School in the amount of $10,553.00 to be paid from 141-72210-599-02103, as submitted.

VI.A.3. Approval to purchase carpet for the Putnam County School System's District Office's Teaching and Learning Department from Cavendar's LLC The Interior Company - Cookeville, Tennessee, in the total amount of $12,772.00 to be paid from 141-72210-599-02103, as submitted

VI.A.4. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between April 1, 2023, and June 30, 2023, in the amount of $16,599.15 to be paid from 141-73400-399-01604, Other Contracted Service, as submitted.

VI.A.5. Approval of the purchase of CERT (College Equip Readiness Tool) from Next Generation Education Consulting, LLC - Durango, CO in the amount of $12,000 with $6,000 to be paid from 142-72210-524-932 and $6,000 to be paid from 142-72210-524-201, as submitted.

VI.A.6. Approval of payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services from May 12, 2023 to August 18, 2023, in the amount of $15,587.49 to be paid from 141-72310-331, Legal Services (General Purpose Schools), as submitted.

VI.A.7. Approval to purchase a new scoreboard from Electro-Mech Scoreboards - Wrightsville, GA for the Upperman High School (UHS) Baseball Field in the amount of $22,009 with $5,000 to be paid from the UHS Athletic Trainer allotment funds and the balance to be paid from UHS Baseball Restricted funds, as submitted.

VI.A.8. Approval to pay Turf Master Landscape Management - Cookeville, Tennessee in the amount of $13,400 for continued work on the Upperman High School Baseball Field to be paid from 141-72620-399, as submitted.

VI.A.9. Approval of the purchase of iReady from Curriculum Associates - North Billerica, MA in the amount of $10,857.25 to be paid from 142-71100-471-101, as submitted.

VI.A.10. Approval of the purchase of Qualtrics from CarahSoft - Reston, Virginia per RFP in the amount of $47,848.42 to be paid from 142-71100-471-933, as submitted.

VI.A.11. Approval to purchase four (4) 83-passenger buses from Cumberland International Trucks - Nashville, Tennessee in the amount of $497,255.52 from the Sourcewell Purchasing Cooperative (Contract #063020-ICB) to be paid from 141-72710-729 (General Purpose School Fund, Transportation Equipment), as submitted.

VI.A.12. Approval to purchase software licenses for Microsoft Office for new teacher lease laptops, per attached quote with pricing on the BuyBoard #661-22 contract from Howard Technology Solutions - Laurel, MS in the amount of $61,000.00 to be paid from 141-71100-722-01607, as submitted.

VI.A.13. Approval to pay Covington Flooring Company, Inc. - Birmingham, AL in the amount of $102,821.35 (Total contract of $108,233 less $5,411.65 of retainage) for pay application #1 related to the ATMS Gym Floor Replacement project to be paid from 141-72620-399 (General Purpose School Fund), as submitted.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Approval to bid kitchen equipment for the School Nutrition Program, as submitted.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Adult Education - To budget for revenue received for Adult Education general services

VI.C.1.b. Finance - To budget for the Literacy Training Teacher Stipend grant with Fund 142 paying for salary and Fund 141 paying for benefits

VI.C.1.c. Finance - Establish budget for donations for student services

VI.C.1.d. Career & Technical Education - GP To move monies to pay for board installation, CTE banquet rentals and supplies and to pay for work based learning local travel claims throughout entire year

VI.C.1.e. Finance - To amend the budget for TISA increase and salary adjustment to match the budget to salary scale

VI.C.2. General Purpose School Line Item Transfers - Fund 141

VI.C.2.a. Special Education - To reallocate funds to pay for staff development

VI.C.3. Federal Projects Budget Amendments - Fund 142

VI.C.3.a. Special Education - To budget IDEA ARP carry over funds of $7,064.63 for the 2023-24 school year

VI.C.3.b. Teaching and Learning - Budget for TDOE Math Implementation Support Grant

VI.C.3.c. Federal Programs - This ESSER 2.0 revenue amendment is required in order to allocate carryover funds for the 2023-2024 school year

VI.C.3.d. Finance - To budget for the Literacy Training Teacher Stipend grant with Fund 142 paying for salary and Fund 141 paying for benefits

VI.C.3.e. Special Education - To budget IDEA Partnership for Systemic Change (Pre-K) Sustainability Grant for SWD awarded to PCS for the 2023 -2024 school year

VI.C.3.f. Special Education - To budget IDEA Partnership for Systemic Change (K-12) Sustainability Grant for SWD awarded to PCS for the 2023 - 2024 school year

VI.C.3.g. Federal Programs - This ESSER 3.0 (933) revenue amendment is required in order to allocate funds

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of an agreement between Putnam County School System and Tennessee Technological University regarding a VPK Funded PreK Classroom for the 2023 - 2024 school year, as submitted.

VI.F.2. Approval of the Lease Agreement between Fentress County Schools and Putnam County School System's use of space for Adult Education at $1 per month to be paid from Adult Education funds effective July 1, 2023 - December 30, 2023, as submitted.

VI.F.3. Approval to allow an Archery Club at Monterey High School, as submitted.

VI.F.4. Approval of the contract between Putnam County School System for Family Resources and Cookeville Communications for advertising in the amount of $5,400.00 ($450.00 per month) to be paid from ARP 2.0 (sub fund 703) effective the 2023-2024 school year, as submitted.

VI.F.5. Approval of a Partnership Agreement between Klassroom Alternative Teacher Certification Program and the Putnam County School System effective January 1, 2024 - June 30, 2024 with the option to request renewal for an additional three (3) years, as submitted.

VI.F.6. Approval for Putnam County School System to enter into an agreement with Music City Environmental - Nashville, Tennessee for the School Nutrition Program for removal of both the used cooking oil from grease barrels (at no charge) and the cooking oil from the grease traps in the amount of $0.28/gallon to be paid from 143-73100-399, as submitted.

VI.F.7. Approval for the request to apply for the Ford Trucks 96th National FFA Convention Travel Chapter Assistance Program, as submitted.

VI.F.8. Approval of Prescott South Middle, Upperman Middle and Algood Middle School's Academic Teams to be moved to a supplemental position, as all three (3) schools mentioned have had Academic Teams for three (3) or more years, indicating a good-faith effort to follow Putnam County School System's protocol in seeking to obtain a supplement, as submitted.

VI.F.9. Approval of a request from Upperman High School, which has made a good-faith effort to follow in seeking and obtaining qualified coaches for all positions, for approval for the following Upperman staff members to receive additional supplements: Renee Craig (Yearbook, Newspaper Advisor, Drama) and Austyn McWilliams (Boys Head Golf Coach, Girls Assistant Golf Coach, Boys Assistant Basketball Coach), as submitted.

VI.F.10. Approval of the Memorandum of Agreement (MOA) between Volunteer Behavioral Health Care Systems and Putnam County School System (PCSS) for the 2023 - 2024 school year to provide the Positive Action Prevention Program to grade levels 4-12 within the PCSS, as submitted.

VI.F.11. Approval to enter into an agreement with Upper Cumberland Human Resource Agency (UCHRA) in the provision of afterschool meals and snacks for Putnam Couinty School System students per At-Risk Food Service Program regulations, as submitted.

VI.F.12. Approval of the Out-of-State Partnership Agreement between Western Governor's University and Putnam County School System effective September 1, 2023, to June 30, 2024, with the option to request renewal for an additional three (3) years, as submitted.

VI.F.13. Approval of the request from Cookeville High School to grant Scott Cook to receive a third supplement for the 2023 - 2024 school year for coaching Wrestling, Boys Track and Girls Track, as submitted,

VI.F.14. Approval of the request from Cookeville High School to grant Nicki Goins to receive a third supplement for the 2023 - 2024 school year for coaching Basketball Cheer, Football Cheer, and Competition Cheer, as submitted.

VI.F.15. Approval of the agreement between Putnam County Board of Education and Nashville State Community College - Nashville, Tennessee for the Occupational Therapist Assistant Program students, as submitted.

VI.F.16. Approval of the following resolution to enter into a 4-year contract with Apple, Inc. to lease 1,000 MacBook Air Laptops in the total amount of $1,672,950 to be paid from 141-72250-330 (General Purpose School Fund, Lease Expense), as submitted.

VI.F.17. Approval of the request from Cookevile High School (CHS) to grant Brian Rohr to receive a third supplement for the 2023 - 2024 school year for coaching boys and girls tennis at CHS and also coaching tennis at Prescott South Middle School, as submitted.

VI.F.18. Approval for the Board Chair and Director of Schools to sign the Public School Security Grant's Assurances page to help satisfy the grant submission process requirements, as submitted.

VI.F.19. Approval to enter into an agreement with Johnson Controls - Franklin, Tennessee for a service agreement at Cookeville High School in the amount of $19,158.00 for Year One and the option to request for renewal for two (2) additional years in the amount of $20,500.00 for Year Two and $21,935.00 for Year Three to be paid from 141-72620-399, Other Contracted Services, as submitted.

VI.F.20. Approval of the renewal (Year #2) of the Student Teaching Affiliation Agreement between Roane State Community College and the Putnam County School System effective July 1, 2023 through June 30, 2024, leaving an option to request renewal for an additional three (3) years, as submitted.

VI.F.21. Approval to enter into an agreement with Mid-State Construction - Livingston, Tennessee for floor prep and vinyl composite tile installation at Avery Trace Middle School in the amount of $21,000.00 to be paid from 141-72620-399, Other Contracted Services, as submitted.

VI.F.22. Approval to enter into an agreement with Charles Stone Heating & Cooling - Cookeville, Tennessee for the replacement of RTU #2 at Sycamore Elementary in the amount of $17,306.00 to be paid from 141-72620-399, Other Contracted Services, as submitted.

VI.F.23. Approval of the Memorandum of Understanding, Gift Agreements and Data Sharing Agreement related to a partnership between the Putnam County School System (at Burks Elementary School) and the Advanced Education Research and Development Fund, as follows:

• Approval of the Memorandum of Understanding (MOU) requested by Burks Elementary School to begin a partnership between Advanced Education Research and Development Fund and Putnam County School System (Burks Elementary School) to work towards the collective goals of the Reading Reimagined Program.
• Approval of the Gift Agreement requested by Burks Elementary School to receive technology needed to implement digital tools in a partnership between Advanced Education Research and Development Fund and Putnam County School System (Burks Elementary School) to be utilized towards the collective goals of Reading Reimagined.
• Approval of the Data Sharing Agreement requested by Burks Elementary School to collect data based on the digital tools utilized for the project in the partnership between Advanced Education Research and Development Fund and Putnam County School System (Burks Elementary School) to work towards the collective goals of the Reading Reimagined Program.

VI.F.24. Approval of the Family Life Curriculum as presented at the Special Called Board Meeting on September 7, 2023, at 4:45 PM.

VII. Policy

VII.A. Policies on first reading ONLY

VII.A.1. Policy 1.102, Board Members

VII.A.2. Policy 1.106, Code of Ethics

VII.A.3. Policy 1.400, School Board Meetings

VII.A.4. Policy 2.803, Salary Deductions

VII.A.5. Policy 3.202, Emergency Preparedness Plan

VII.A.6. Policy 3.204, Threat Assessment Team

VII.A.7. Policy 3.205, Security

VII.A.8. Policy 4.204, Summer Instructional Programs

VII.A.9. Policy 4.403, Library Materials

VII.A.10. Policy 4.700, Testing Programs

VII.A.11. Policy 4.801, Controversial Materials

VII.A.12. Policy 5.106, Application and Employment

VII.A.13. Policy 5.119, Employment of Retirees

VII.A.14. Policy 5.302, Sick Leave

VII.A.15. Policy 5.305, Family and Medical Leave

VII.A.16. Policy 5.307, Physical Assault Leave

VII.A.17. Policy 5.600, Staff Rights & Responsibilities

VII.A.18. Policy 6.200, Attendance

VII.A.19. Policy 6.202, Home Schools

VII.A.20. Policy 6.300, Code of Conduct

VII.A.21. Policy 6.309, Zero Tolerance Offenses

VII.A.22. Policy 6.314, Corporal Punishment

VII.A.23. Policy 6.319, Alternative Education

VII.A.24. Policy 6.4001 Student Surveys, Analyses, and Evaluations

VII.A.25. Charter School Policies, as follows:

VII.A.25.a. Policy 1.900, Charter School Authorizing Principles

VII.A.25.b. Policy 1.901, Charter School Applications

VII.A.25.c. Policy 1,902, Charter School Agreements

VII.A.25.d. Policy 1.903, Charter School Oversight

VII.A.25.e. Policy 1.904, Charter School Intervention

VII.A.25.f. Policy 1.905, Charter School Renewal

VII.A.25.g. Policy1.906, Charter School Revocation

VIII. Discussion/Presentation

VIII.A. 2023 - 2024 Beginning of the Year School Enrollment Update

VIII.B. Building Projects

VIII.B.1. Park View School Project Update

VIII.B.1.a. Park View School Action Items

VIII.B.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $1,874,166.27 and Pinnacle Bank (retainage) in the amount of $87,378.23 for pay application #12 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VIII.B.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $19,801.97 for architectural services for the Park View School Project to be paid from 141-71600-304-02504, as submitted.

VIII.B.2. Upperman High School Expansion Project Update

VIII.B.2.a. Upperman High School Expansion Project Action Items

VIII.B.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $245,410.46 and First Horizon Bank (retainage) in the amount of $12,916.34 for pay application #10 related to the Upperman High School Addition Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.B.2.a.2. Approval of a payment to Upland Design Group, Inc. - Crossville, Tennessee in the amount of $2,583.25 to be paid from 142-76100-707-933 for architectural services for the Upperman High Expansion Project (School Federal Program Fund - ESSER 3.0), as submitted.

VIII.B.2.a.3. Approval to pay AAR of North Carolina, Inc. - Kernersville, NC in the amount of $255,037.00 and First National Bank (retainage) in the amount of $13,423.00 for pay application #5 related to the Upperman High School Addition project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.B.2.a.4. Approval to pay Richard C. Rinks & Associates, Inc. - Cookeville, Tennessee for design services for the Upperman High School Roof Project in the amount of $10,932.25 to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

IX. Adjournment