August 3, 2023 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize Putnam County School System Teachers and Supervisors retiring between July 1, 2022 and June 30, 2023.

III.B. I Make A Difference Award

III.C. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular July Board Meeting - Thursday, June 29, 2023, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of Instructure subscription for Master Connect per quote Q-308892-1 via piggy backing off the Kingsport City Schools RFP renewal in the amount of $112,623.75 to be paid from 141-72130-322-02103 ($75,000) and 142-72130-322-933 ($37,623.75), as submitted.

VI.A.2. Approval of payment to Discovery Education an online science subscription for grades K-12 of Charlotte, NC per CER pricing and quote number Q-316917 in the amount of $147,233.14 where $73,616.57 to be paid from 142-71100-471-932 and $73,616.57 to be paid from 142-71100-471-933, as submitted.

VI.A.3. Approval of the purchase of 5th - 8th grade Science textbooks from Houghton Mifflin Harcourt - Chicago, Illinois in the amount of $150,000.00 to be paid from 141-71100-449-02117, as submitted.

VI.A.4. Approval of a payment to Richard C. Rinks and Associates - Cookeville, Tennessee in the amount of $76,339.63 to be paid from 142-76100-707-933 for design services for the Park View Elementary School roof project (School Federal Program Funds - ESSER 3.0), as submitted

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Approval of the Park View Elementary School Roof Replacement bid from the lowest and best bidder, Southern Roofing - Nashville, Tennessee, in the total amount of $1,650,409.00 including the base bid, Alt. 1 and Alt. 2 to be paid from 141-72600-399, as submitted.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Special Education - To allocate funds awarded to Putnam County School System for the Transition School to Work Grant

VI.C.1.b. Adult Education - To budget for revenue received for Adult Education

VI.C.1.c. Adult Education - To budget for revenue received for Adult Education general services

VI.C.2. Federal Projects Budget Amendments - Fund 142

VI.C.2.a. Career & Technical Education Carl Perkins Reserve Secondary Budget - To allocate Carl Perkins Reserve Secondary Application state funding to expenditure accounts for the 2023-2024 school year

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of a $20.00 monthly cell phone usage stipend for the following individuals or the 2023-2024 school year per Policy 3.3001, Use of Cellular Phones, to be paid as submitted:

• Jackie Reynolds, Family Engagement Coordinator, 142-72210-199
• Melanie Bussell, RTI Supervisor, 141-71100-199
• Janet Frank, Nursing Coordinator 141-72120-199
• Kristy Hunt, Family Resource Coordinator, 141-73300-199
• Shelia Barker, Social Emotional Coordinator, 141-72120-199
• Cindy Putnam, Social Academic Interventionist, 141-72120-199
• Amy West, CHS/SS Clerical, 141-72120-199

VI.F.2. Approval of the renewal of the agreement between Putnam County Board of Education and Kayla Sarji PT, DPT - Cookeville, Tennessee for the 2023-2024 school year to provide Physical Therapy Services, supervision of PTSs (Physical Therapy Assistants), documentation and school personnel training/education for related services provided by Putnam County Schools to be paid from 141-72220-399, as submitted.

VI.F.3. Approval of the renewal of the agreement between Putnam County Board of Education and Stellar Therapy Services, LLC - Chattanooga, Tennessee for the 2023-2024 school year to seek and obtain reimbursement from TennCare Managed Care Contractors for related services (OT and PT) provided by Putnam County Schools to be paid from 141-72220-399, as submitted.

VI.F.4. Approval of the $20.00 Monthly Stipend for cell phone usage for the 2023-2024 school year per Policy 3.3001, Use of Cellular Phones to be paid from 141-72220-199 for the following individuals:

• Sheri Roberson
• Terri Melton
• Tonia Wheeler
• Laura Rich
• Sheree Bernard
• Tammy Julian
• Jamey Ray Pack
• Christina Martin
• Vanessa Johnson
• Summer Cantrell

VI.F.5. Approval of the Student Teaching Partnership Agreement between University of Memphis and the Putnam County School System effective June 1, 2023 - May 30, 2024, with the option to request renewal for an additional three years, as submitted.

VI.F.6. Approval of the School Counseling Practicum and Internship Partnership Agreement between Middle Tennessee State University Professional Counseling Program and the Putnam County School System effective August 1, 2023 through July 31, 2024, with the option to request renewal for an additional three years, as submitted.

VI.F.7. Approval of the following VITAL School Mascot Selection Committee's recommendations, as submitted:

• School colors: Red, White, Blue
• School mascot's name: Trail Blazers

VI.F.8. Approval of the following 2023-2024 rates of pay for substitute teachers, substitute SPED and Pre-K assistants:

• $112.50  Non-Certified Substitute Teacher
• $115.00  Certified Substitute Teacher
• $120.00  Retired PCSS Teacher
• $15.00  Hourly rate, which equals $112.50 per day (7.5 hours per day)

VI.F.9. Approval for the power washing and restoration of the brick along the baseball and softball fields side of the building at Monterey High School from All Seasons Power Washing and Exterior Services - McMinnville, Tennessee in the amount of $19,890.00 to be paid from 141-72600-399, as submitted.

VI.F.10. Approval of a $20.00 monthly stipend for cell phone usage for Brenda Hughett,  Extended Learning Program Coordinator, effective July 1, 2023 - June 30, 2024, per Policy 3.3001, Use of Cellular Phones, to be paid from 141-73300-02003 and 142-73300-732, as submitted.

VI.F.11. Approval of the following change orders:

• Change Order #001 for Avery Trace Middle School gym floor replacement adding $28,215.00 to the contract amount for the work per quote from Covington - Birmingham, Alabama
• Change Order #001 for Algood Middle and Cornerstone Elementary gym floor refinishing, adding $20,955.00 to the contract amount for floor graphics at both schools per quotes from Covington - Birmingham, Alabama with schools reimbursing the General Fund for the upgraded graphics cost difference.

VI.F.12. Approval to renew contracted services for the 2023-24 school year with EMS LINQ, INC., provider of school nutrition management software services, to be paid from 143-73100-399, as submitted.

VI.F.13. Approval of the Student Teacher Partnership Agreement between the Western Governors University and the Putnam County School System effective 09/01/23 - 08/31/24, as submitted.

VI.F.14. Approval to renew subscription for Ident-A-Kid visitor management platform per quote in the amount of $18,905.00 to be paid from 141-71100-722-01607, as submitted.

VI.F.15. Approval for renewal of Platform, Strategies and Math from ELLevation (Curriculum Associates) per cooperative purchasing group Allied States #22-7436 in the total amount of $29,937.50 per contract where $8,625.00 to be paid from 142-72210-399-101, $8,625.00 to be paid from 142-72210-599-301 and $12,687.50 to be paid from general funds, as submitted.

VI.F.16. Approval of the Upperman High School request to begin Tennis as a club sport for the 2023-24 school year with no supplement given and with the intent of establishing an organized Tennis team once all requirements are met.

VI.F.17. Approval of the agreement with Qualtrics/Merkle for annual hosting and maintenance for Qualtrics Data on a secure server, as submitted.

VI.F.18. Approval of the Quarterly Reports for Quarterly Reports for quarter ending June 30, 2023, for the following funds, as submitted:

• 141 General Purpose Schools
• 142 Federal Projects
• 143 Central Cafeteria
• 146 Extended School Program

VI.F.19. Approval of the Medical, Dental and Vision Insurance Rates for the 2024 calendar year, as submitted.

VI.F.20. Approval of Classification Chart and Pay-scale for both Hourly and Professional Non-certified Employees for the 2023-2024 school year, as submitted.

VI.F.21. Approval of the 2023-2024 Certified Salary Scale, as submitted.

VI.F.22. Approval of the Instructure Services Agreement between Instructure, Inc, - Salt Lake City, Utah and Putnam County School System for professional services for the 2023-2024 school year in cooperation with the National IPA #R150702 agreement in the total amount of $26,100 to be paid from 141-72200-399-01501, General Funds, as submitted

VI.F.23. Approval of the Edgenuity Services Agreement between Edgenuity Inc. - Scottsdale, Arizona and Putnam County School System for professional services for the 2023-2024 school year in the total amount of $88,696.14 to be paid from General Funds in cooperation with the Interlocal Purchasing System (TIPS) agreement, as follows: 141-71100-399-01501 ($83,69614) and 141-71200-163 ($5,000.00).

VI.F.24. Approval of the $20.00 monthly stipend for cell usage for Krista Hamilton, School Age and Employee Child Care Program Coordinator, effective July 1, 2023, through June 30, 2024, per Policy 3.3001, Use of Cellular Phones, to be paid from 146-73300-199-01800, as submitted.

VI.F.25. Approval of the agreement between Cummins Filtration and Putnam County Schools to study coolant use and effectiveness in the school bus fleet, as submitted.

VI.F.26. Approval to enter into a lease with Tennessee Technological University (TTU) for the use of certain premises situated on the campus of TTU located at Matthews-Daniel Hall, 80 West 8th Street, Cookeville, TN (Rooms 110, 113, 114, and 139) for use by the Putnam County School System's Independence Program, as submitted.

VI.F.27. Approval to enter into a dual enrollment agreement between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee and Putnam County School System (Cookeville High, Monterey High, Upperman High) to provide eligible high school students the opportunity to earn both college and high school graduation credits simultaneously upon successful completion of qualified course(s), as submitted.

VI.F.28. Approval of the request from Baxter Primary School to paint a mural on the South wall of the gymnasium to be paid with funds from PTO and donations from Potter's Ace Hardware, as submitted.

VII. Discussion/Presentation

VII.A. Building Projects

VII.A.1. Park View School Project Update

VII.A.1.a. Park View School Action Items

VII.A.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $2,079,882.55 and Pinnacle Bank (retainage) in the amount of $96,972.65 for pay application #11 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VII.A.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $21,622.84 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VII.A.1.a.3. Approval of a payment to GEOService, LLC - Chicago, IL in the amount of $14,053.75 for construction monitoring services for the new Park View School through June 25, 2023, to be paid from 141-76100-399-000-02504-000, as submitted.

VII.A.2. Upperman High School Expansion Project Update

VII.A.2.a. Upperman High School Expansion Project Action Items

VII.A.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $218,486.40 and First Horizon Bank (retainage) in the amount of $11,499.29 for pay application #9 related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VII.A.2.a.2. Approval of a payment to Upland Design Group, Inc. - Crossville, Tennessee in the amount of $2,298.85 to be paid from 142-76100-707-933 for architectural services for the Upperman High School Expansion Project (School Federal Program Fund - ESSER 3.0), as submitted.

VII.A.2.a.3. Approval to pay AAR of North Carolina, Inc. in the amount of $553,222.06 and First National Bank (retainage) in the amount of $29,116.94 for pay application #4 related to the Upperman High School Expansion Project (roof replacement) to be paid from 142-76100-707-913 (ESSER 3.0), as submitted

VII.A.2.a.4. Approval to pay Engineering & Testing Solutions, LLC - Knoxville, Tennessee in the amount of $395.00 for engineering services related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII. Adjournment