June 29, 2023 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Approval of the 2023-24 Board Meeting Dates/Agenda Deadlines and Board Work Sessions, as submitted.

III.B. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular June Board Meeting - Thursday, June 1, 2023, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the payment to Transfinder Corporation - Schenectady, NY for routing software in the total amount of $21,110.00 to be paid from 141-72710-399, Other Contracted Services, as submitted.

V.A.2. Approval of the payment to Zonar - Seattle, WA for GPS software in the total amount of $24,238.44 to be paid from 141-72710-399, Other Contracted Services, as submitted.

V.A.3. Approval of the payment to Frontline Technologies Group, LLC - Philadelphia, PA for use of the Professional Learning Management and Absence/Substitute Management Programs from July 1, 2023 - June 30, 2024, in the total amount of $46,361.73 to be paid as follows:

• 141-72210-399-000-02103-000             $18,627.19
• 141-72210-399-000-02117-000               $8,234.54
• 141-72220-399-000-00000-000               $5,000.00
• 141-71300-399-802-00000-000               $1,500.00
• 142-72210-399-201-00000-000             $13,000.00

V.A.4. Approval of the payment to Skyward - Stevens Point, WI  in the amount of $74,125.00 to be paid from 141-72510-399 for the Accounting and HR Software Annual License fee effective July 1, 2023 - June 30, 2024, as submitted. (General Purpose School Fund)

V.A.5. Approval of the payment to ACT - Iowa City, IA for the 2022 - 2023 testing in the amount of $30,488.00 to be paid from 141-E-72130-322-000-02103, as submitted.

V.A.6. Approval of the payment to International Baccalaureate Organization - NY for the 2023 - 2024 Annual School Fees for Cookeville High School in the total amount of $12,233.00 to be paid from 141-72210-599-02103, as submitted.

V.A.7. Approval of the purchase of three hundred and eighty-four (384) Cell Phone Pocket Holders for all middle and high school teacher classrooms in the amount of $13.99 each in the total amount of $5,372.16 to be paid from 141-72310-599 to match Policy 6.312, Use of Personal Communication Devices and Electronic Devices, as submitted.

V.A.8. Approval of the payment to PowerSchool Group, LLC - Folsom, CA for services from July 15, 2023 to July 14, 2024, in the total amount of $106,985.08 to be paid from 141-E-72110-399-000-00000-000, Other Contracted Services, as submitted. (General Purpose School Fund)

V.A.9. Approval of the purchase of the SafeSchool Annual Training Subscription from Vector Solutions, LLC - Tampa, Florida for the 2023 - 2024 school year in the amount of $14,292.00 to be paid from 141-72520-399 effective June 15, 2023 - June 14, 2024, as submitted.

V.A.10. Approval of payment to TRA School Software Solutions - Wilmington, North Carolina for School Funds Online Software, accounting software and maintenance fees for twenty schools, for the 2023 - 2024 school year in the amount of $13,051.53 to be paid from 141-E-72510-399, as submitted.

V.A.11. Approval of the purchase of Houghton Mifflin Harcourt for Read 180 and Math 180 per quote and contract #2-227430-04 in the amount of $152,643.45 to be paid from 142-71100-471-933, as submitted.

V.A.12. Approval of the purchase of Curriculum Associates for i-Ready per quote 322510.8 and by piggy backing off of Shelby County Schools in the amount of $294,497.20 to be paid from 142-71100-471-933, as submitted.

V.A.13. Approval to purchase CERT (College Equipped Readiness Tool) of ePrep Inc. - Princeton, NJ for extra 7-12 licenses in the amount of $11,308.00 to be paid from 142-71100-471-933, as submitted.

V.A.14. Approval of the purchase of weight room equipment for Upperman High School (UHS) from BSN Sports - Dallas, Texas in the total amount of $22,995.00 to be paid from UHS allotted athletic trainer funds, as submitted.

V.A.15. Approval of the purchase of newly adopted K-8 Math Textbooks, as well as replacement textbooks needed from previous adoptions, from Tennessee Book Company - La Vergne, Tennessee in the total amount of $1,382,714.62 to be paid from 141-71100-449-02117, as submitted.

V.A.16. Approval of the purchase of a one-year subscription/membership (with the option to request renewal annually for years two and three) for A Better Way Athletics, LLC, an athletic administration consulting group, in the total amount of $14,000.00 for year one to be paid from 141-72310-599, as submitted.

V.A.17. Approval to purchase JAMF Pro MDM device management licenses from Bluum, USA Inc. (formerly TROX), per NCPA contract #01-150, in the amount not to exceed $29,000.00 to be paid from 141-71100-722-01607, as submitted.

V.A.18. Approval of the purchase of Naviance POWERSCHOOL GROUP LLC for the 2023-2024 school year in the total amount of $44,495.00 with $25,000 to be paid from 142-71100-471-401; $10,000 to be paid from 142-71300-429-803; and $9,495.00 to be paid from 141-72310-599, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to award the CTE Monterey High School Greenhouse bid to the lowest and best bidder, Atlas Greenhouse - Alapaha, GA, in the total amount of $95,035.84 to be paid from Innovative School Model (ISM), as submitted on the bid tally sheet.

V.B.2. Approval to solicit bids for the framing and finishing materials and labor for the CTE structural systems/construction building projects for the 2023 - 2024 school year at Cookeville and Upperman High School to be funded by each school's VIP (Vocational Improvement Project) account, as submitted.

V.B.3. Approval to increase the allowance by $5,000 for floor graphics in the Covington Floor bid that was approved at the June Board meeting from $7,000 to $12,000 for Algood Middle School and Cornerstone Elementary School, as submitted.

V.B.4. Approval of the Cookeville High School and Burks Elementary School Security Entry Vestibule bid and contract from the lowest and best bidder, ______________________in the amount of $___________________to be paid from security grant funds.

V.B.5. Approval to award the Food Service Delivery Ready to Eat Pizza bid to and purchase from Papa John's Pizza - Cookeville, Tennessee in the total amount of $79,200 to be paid from 143-73100-422, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Prescott South Elementary - Amend budget for STEM grant received from TTU for Prescott South Elementary

V.C.1.b. Finance - To amend budget for General Purpose School Fund Year-End-Cleanup (2)

V.C.1.c. Finance - To amend Social and Emotional Learning (SEL) Grant to better expend budget based on program needs

V.C.1.d. Finance - To increase the budget for additional funds received from schools for supplemental teacher pay

V.C.1.e. LEAPS - Amendment Budget for LEAPS Extended Program

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.2.a. Student Services - This McKinney Vento revenue amendment is required in order to allocate funds accordingly

V.C.2.b. Career & Technical Education, Perkins Grant - Move monies to account for increase CTSO travel for Sills USA Nationals

V.C.2.c. Career & Technical Education, Perkins Reserve Grant 852 Regional Career Pathways Budget - Move monies to pay bus conversion vendor, travel associated with transporting bus to and from the bus conversion vendor and wrapping of the exterior

V.C.2.d. Extending Learning - Amendment Budget for 21st Century Grant

V.C.2.e. Title I-A (121) Neglected - Year End Budget Cleanup

V.C.2.f. Title III (301) - Year End Budget Cleanup

V.C.2.g. Title IV (401) - Year End Budget Cleanup

V.C.2.h. Title IX McKinney Vento (701) - Year End Budget Cleanup

V.C.2.i. ESSER 3.0 (932) - Year End Budget Cleanup

V.C.2.j. TN All Corp (938) - Year End Budget Cleanup

V.C.2.k. Epidemiology/Lab Capacity Additional Funds (942) - Year End Budget Cleanup

V.C.3. Food Service Fund 143 Budget Amendment

V.C.3.a. Food Service - Increase revenue budget for additional Commodities/Ala Carte/CACF) received 22/23SY

V.C.3.b. Food Service - Annual cleanup of line items

V.D. Approval of Out-of-County and Overnight Trip Reports (None Submitted)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of transmitting Putnam County School System (PCSS) data to Curriculum Associates for the purpose of participating in a "linking study", analyzing the correlation between state summative test scores and iReady data.

V.F.2. Approval of a $20.00 monthly stipend for personal cell phone usage per Policy 3.3001, Use of Cellular Phones, for the following School Nutrition Employees effective July 1, 2023 - June 30, 2024:

• Ashley Ballard
• Stacy Bradford
• Donna Shanahan
• Lynette Ellis

V.F.3. Approval of a $20.00 monthly stipend for personal cell phone usage per Policy 3.3001, Use of Cellular Phones, for the following School Nutrition Cafeteria Managers effective July 1, 2023 - June 30, 2023:

• Elizabeth Miller - Algood Elementary
• Heather Trevathan - Algood Middle
• Mary Light - Avery Trace Middle
• Rebecca Morgan - Baxter Primary
• Jessica Williams - Burks Elementary
• Loretta Gentry - Cane Creek Elementary
• Christina Johnson - Capshaw Elementary
• Farrah Thomsen - Cookeville High
• Leigh Ann Hughes - Cornerstone Elementary
• Eleisha Burton - Jere Whitson Elementary
• Lynda Roberson - Monterey High
• Lisa Broyles - Northeast Elementary
• Virginia Titsworth - Park View Elementary
• Bethanie Holmes - Prescott South Elementary (50%) Middle (50%)
• Rebecca Grist - Sycamore Elementary
• Jennifer Haggard - Upperman High
• Cindy Boles - Upperman Middle

V.F.4. Approval of the 2023-2024 School Fees, as submitted.

V.F.5. Approval to renew the Gov Deals contract effective the 2023 - 2024 school year, as submitted.

V.F.6. Approval of renewal of services with Public Consulting Group (PCG) - Boston, MA per TN State Contract #33101-2207433136FAF5 in the total amount of $45,000.00 to be paid from 142-72210-399-401, as submitted.

V.F.7. Approval of a request from Employee Childcare to increase the price of employee childcare by 15% to cover current expenses, as submitted.

V.F.8. Approval of the receipt of the Carl Perkins Reserve Secondary Grant for the 2023 - 2024 school year to be used to fund the CTE programs at CHS, MHS, UHS, and WPA and VITAL schools, as submitted.

V.F.9. Approval to enter into an agreement with Accelerate Learning Inc. - Anthem, Arizona for online school at-home curriculum for the 2023 -2024 school year to be paid from VITAL, 141-71100-399-01501($3,900 per student), as submitted.

V.F.10. Approval of the agreement between Putnam County School System and Tennessee Tech University for the VPK Funded Pre-K for the 2023 - 2024 school year, as submitted.

V.F.11. Approval of the FY24 Consolidated Application, as submitted.

V.F.12. Approval of the renewal of Title I Crate from 806 Technologies - Plano, TX per BuyBoard contract #661-22 and quote, in the amount of $12,650.00 to be paid from the Consolidated Administration budget 142-72210-399-011, as submitted.

V.F.13. Approval of the renewal of TransACT Parent Notices - Lynnwood, WA in the amount of $9,996.00 whereas, $4,998.00 to be paid from 142-72210-399-101 and $4,998.00 to be paid from 142-72210-399-301, as submitted.

V.F.14. Approval of the renewal of Platform, Strategies and Math from ELLevation (Curriculum Associates) per cooperative purchasing group Allied States #22-7436 in the amount of $25, 770.83 per contract whereas, $7,901.04 to be paid from 142-72210-399-101 and $7,901.04 to be paid from 142-72210-599-301 and $9,968.75 to be paid from general funds, as submitted.

V.F.15. Approval of the renewal of Rosetta Stone - Harrisonburg, Virginia in the amount of $8,100.00 whereas, $4,050.00 to be paid from 142-72210-399-101 and $4,050.00 to be paid from 142-72210-399-301, as submitted.

V.F.16. Approval of the Memorandum of Understanding (MOU) between Putnam County School System and the Putnam County Sheriff's Office for the School Resource Officer (SRO) Program, as an addendum to school safety plans.

V.F.17. Approval to renew the Systemwide Pest Control Services Agreement Extension #1 with Optimus Pest Solutions - Smithville, Tennessee in the total annual amount of $16,560.00 to be paid from 141-72610-399 effective July 1, 2023, through June 30, 2024, as submitted.

V.F.18. Approval of transmitting Putnam County School System (PCSS) data to Comprehensive Educational Resources (Correlated with Mastery View Benchmark Assessments), as submitted.

V.F.19. Approval of Complaint Managers for 2023 - 2024 school year, as submitted.

V.F.20. Approval of the following individuals to serve on the Collaborative Conferencing Team for 2023 - 2024:

• PET - Danielle Johnson, Dee Bean, Sandy Harris
• PCEA - Diane Phy, Leslie Worsham, Cristal Roberts
• Unaffiliated - Gavin Moore
• BOE - Max Petett, Rhonda Mahan, Mark McReynolds, Tim Martin, Bridgette Carwile, Dr. Sharon Anderson, Angie Knight

V.F.21. Approval of the change request from Covington Flooring - Birmingham, Alabama due to the unforeseen conditions that were observed after the removal of the water damaged wood floor at Avery Trace Middle School in the amount of $28,215.00 to be paid by insurance funds, as submitted.

V.F.22. Approval to request and obtain a board credit card from First Horizon for the use of purchasing necessary items for families that are assisted by Putnam County Student Services per the recommendation from the State of Tennessee Comptroller's office, as submitted.

V.F.23. Approval of a $20 monthly stipend for cell phone usage for the 2023-24 school year per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72250-199 for the following Technology department employees: Scott Allen, Frankie Jerome and Michael McCarver, as submitted.

V.F.24. Approval to renew subscription for Gaggle, a K-12 student digital safety platform, from July 1, 2023 to June 30, 2024, per Sevier County Schools's Contract #011522SCS from Central Technologies, Inc. - Knoxville, Tennessee, per quote #015492 in the amount of $71,875.00 to be paid from 141-71100-722-01607, as submitted.

VI. Policy

VI.A. Policy 6.312, Use of Personal Communication Devices and Electronic Devices, on first reading ONLY

VI.B. Policy 1.404, Appeal to and Appearances Before the Board, on first and final reading

VII. Discussion/Presentation

VII.A. Building Projects

VII.A.1. Park View School Project Update

VII.A.1.a. Park View School Action Items

VII.A.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $4,367,822.89 and Pinnacle Bank (retainage) in the amount of $212,639.78 for pay application #10 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VII.A.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of
$45,749.39 to be paid from 141-76100-304-02504 for architectural services for the Park View School Project, as submitted.

VII.A.1.a.3. Approval of a payment to GEOService, LLC - Chicago, IL in the amount of $16,293.75 for construction monitoring services for the new Park View School Project through May 28, 2023, to be paid from 141-76100-399-000-02504-000, as submitted.

VII.A.2. Upperman High School Expansion Project Update

VII.A.2.a. Upperman High School Expansion Project Action Items

VII.A.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $359,534.61 and First Horizon Bank (retainage) in the amount of $18,922.87 for pay application #8 related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VII.A.2.a.2. Approval of a payment to Upland Design Group, Inc. - Crossville, Tennessee in the amount of $3,791.92 to be paid fromm 142-76100-707-933 for architectural services for the Upperman High School Expansion Project (School Federal Program Fund (ESSER 3.0), as submitted.

VII.A.2.a.3. Approval to pay Engineering & Testing solutions, LLC - Knoxville, Tennessee in the amount of $2,415.00 for engineering services related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VII.A.2.a.4. Approval to pay AAR of North Carolina, Inc. - Kernersville, NC in the amount of $1,458,208.86 and First National Bank (retainage) in the amount of $76,747.84 to be paid from 142-76100-707-933 (ESSER 3.0) for pay application #3 related to the Upperman High School Expansion Project, as submitted.

VII.A.2.a.5. Approval to pay Richard C. Rinks & Associates, Inc. - Cookeville, Tennessee in the amount of $10,932.26 to be paid from 142-76100-707-933 (ESSER 3.0) for design services for the Upperman High School Roof Project, as submitted.

VIII. Adjournment