April 6, 2023 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize the 2022-2023 Upperman Middle School boys' varsity basketball team and Coach Asberry for winning the TMSAA State Tournament

III.B. Recognize the VITAL School Cyber Patriots Team and their coach, Beau DeBord, for their 1st Place finish in the state

III.C. Recognize the 2023 Tennessee School Boards Association's (TSBA) Student Congress on Policies in Education (SCOPE) Conference Student Delegates

III.D. Director's Personnel Report

III.E. Note after adjournment of the Regular May 4, 2023, Board meeting, there will be a Board Work Session.

III.F. Note the Annual Joint Board and County Commission meeting will be held at the Cookeville Higher Ed Center on Monday, May 8, 2023, at 5:30 PM.

III.G. Note the Board will conduct a Strategic Planning Work Session on Tuesday, May 23, 2023, at 1:00 PM.

IV. Approval of Minutes

IV.A. Minutes of the Regular March Board Meeting - Thursday, March 2, 2023, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of Naviance from PowerSchool Group, LLC - Folsom, California for training services (only) in the amount of $4,590 to be paid from 142-72210-524-201 with training services to be received before July 1, 2023, as submitted.

V.A.2. Approval to purchase books from Saddleback Educational Publishing - Newport Beach, California per quote #354 for Cookeville High School in the amount of $13,792.91 to be paid from 142-71100-429-401, as submitted.

V.A.3. Approval of the purchase of sound equipment and installation from Phydelity Integrations - Cookeville, Tennessee for Upperman High School in the total amount of $19,500 to be paid, as follows: $15,500.00 from 142-72210-790-401; $1,500.00  from 142-72210-499-401 and $3,000 from 142-72210-599-401, as submitted.

V.A.4. Approval of the purchase of thirty-two (32) Chromebooks from Bluum USA Inc. for Park View Elementary per quote in the amount of $10,648.82 to be paid from 142-71100-722-101, as submitted.

V.A.5. Approval to pay Charles Stone Heating and Cooling LLC - Cookeville, Tennessee for pay application #6 (final) related to the Avery Trace Middle School RTU/HVAC Controls Project in the amount of $21,677.50 to be paid from 142-76100-707-932 (Federal Programs - ESSER 2.0), as submitted.

V.A.6. Approval of the purchase of filter changes of all mechanical equipment from Pure Maxx bid in the amount of $53,259.26 to be paid from 142-76100-707-932, as submitted.

V.A.7. Approval of the purchase of sixteen (16) water bottle filling stations from Amazon per lowest quote in the total amount of $24,643.84 to be paid from 142-76100-707-932, as submitted.

V.A.8. Approval of the purchase of two (2) mini split heat pumps for Jere Whitson Elementary based on low quote per Charles Stone H&C - Cookeville, Tennessee in the total amount of $10,318.00 to be  paid from 142-76100-707-932, as submitted.

V.A.9. Approval of the purchase of The SIOP Model training services from SAVVAS (only) in the amount of $17,700 to be paid from 142-72210-524-201 to receive the training for secondary teachers for three (3) days (May 1 - 3, 2023), as submitted.

V.A.10. Approval of the purchase from Central Technologies - Knoxville, Tennessee for Audio Enhancement equipment per TIPS - USA Contract 220105 in the amount of $249,438.42 to be paid from 142-72210-790-932, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Permission to bid kitchen equipment for the school nutrition program.

V.B.2. Permission to bid chemical products with Jackson and Macon County School Nutrition Programs for SY 2023-24 with ability to request renewal up to four (4) additional years, as submitted.

V.B.3. Permission to bid the security entrances at Cookeville High, Park View Elementary and Burks Elementary Schools to be paid from our security grant

V.B.4. Permission to issue RFP for Virtual Curriculum and Online Learning Platform.

V.B.5. Approval of the Printing Services RFQ from Print Link Printing - Cookeville, Tennessee, the sole bidder, to provide system-wide printing services, as submitted.

V.B.6. Approval to bid the sanding, repainting and finishing of Algood Middle School and Baxter Primary School gym floors to be paid from 141-72620-399, as submitted.

V.B.7. Approval to solicit bids for a Putnam County School System owned 2004 Blue Bird All American school bus to be converted to a Career and Technical Education exploration mobile lab to be funded by Perkins Regional Career Pathways Reserve Grant, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Finance - To budget for the hire of CTE teacher for the remainder of the year instead of a contracted employee from TCAT

V.C.1.b. Adult Education - To redistribute funds to meet needs

V.C.2. General Purpose School Line Item Transfers - Fund 141 (NONE SUBMITTED)

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Career & Technical Education - Perkins Reserve Grant 851 Secondary Budget - Move monies to purchase additional industry exams for all student populations to sit and take Industry Certification Exams in various POS

V.C.3.b. Career & Technical Education - Perkins Grant - Move monies to pay for indirect costs for 2022/23 SY

V.C.3.c. Career & Technical Education GP - To move monies to pay for CTE banquet rentals and supplies and to pay for work based learning local travel claims through the remainder of the school year

V.C.3.d. Federal Programs - This Title I (101) amendment is needed in order to utilize funds more appropriately according to program needs

V.C.3.e. Federal Programs - This Title ID (161) is needed in order to cover salaries

V.C.3.f. Federal Programs - This Title III (301) revenue amendment is required in order to allocate additional funds from the State Department

V.C.3.g. Student Services - This Epodemiology & Laboratory Capacity Grant Revenue amendment is required in order to allocate funds

V.C.3.h. Federal Programs - This ESSER 2.0 (932) amendment is needed in order to utilize funds more appropriately according to program needs

V.C.4. Federal Projects Line Item Transfers - Fund 142

V.C.4.a. Special Education - To reallocate funds to Medical Insurance for IDEA Preschool funds

V.C.5. School Age Care and Employee Child Care Budget Amendment - Fund 146

V.C.5.a. Extended School Program - To better allocate funds for Fund 146, School Age Care and Employee Child Care

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the "ESSER Safe Return to In-Person Instruction and Continuity of Services Plan" 6th Month Addendum, as submitted.

V.F.2. Approval of the "ESSER Public Plan for Remaining Funds" 6th Month addendum, as submitted.

V.F.3. Approval of the 2nd renewal of the beverage contracts between the Bottling Group, LLC and Putnam County School System effective July 1, 2023,  through June 30, 2024, as submitted.

V.F.4. Approval for Avery Trace Middle School to accept the Statement of Acceptance to use the IB, International Baccalaureate, MYP Programme, as submitted.

V.F.5. Approval to renew the advertising agreement with District Solutions LLC to carry out the proposed School Bus Advertising Program effective July 1, 2023, through June 30, 2024, as submitted.

V.F.6. Approval of the contract from Richard C. Rinks & Associates - Cookeville, Tennessee to prepare plans and specifications for the planned roof replacement at Park View Elementary School in the amount of six percent of actual construction cost to be paid from ESSER 3.0, as submitted.

V.F.7. Approval for Prescott South Middle School (PSMS) to expand PSMS's front playground to include drainage, a basketball court, and sunshade to be funded from School PTO funds, as submitted.

V.F.8. Approval of the Memorandum of Understanding (MOU) between Fentress County Schools and Putnam County School System use of space for Adult Education at $450 per month to be paid from Adult Education funds effective July 1, 2022 - June 30, 2023, as submitted.

V.F.9. Approval of the five contracts between Roland Digital Media, Inc. - Cookeville, Tennessee and the Putnam County Board of Education for digital platinum package for Adult Education at a cost of $895 each per month to be paid from Adult Education funds effective April 1, 2023, as submitted.

V.F.10. Approval of the contract between Zimmer Broadcasting and the Putnam County Board of Education for commercials for Adult Education in the total amount of $3,500 to be paid from Adult Education funds effective April 1, 2023 - June 9, 2023, as submitted.

V.F.11. Approval of the use of the Second Step Curriculum presented by Cumberland Child Advocacy Center.

V.F.12. Approval to repair rooftop RTU #3 located at Cornerstone Elementary based on lowest quote from CHC in the amount of $17,000.00 to be paid from 142-76100-707-932, as submitted.

V.F.13. Approval to replace two (2) fan coil units at Baxter Primary School per lowest quote from CHC in the total amount of $18,560.00 to be paid from 142-76100-707-932, as submitted.

V.F.14. Approval of the updated Memorandum of Understanding (MOU) between Volunteer Behavioral Health Care Systems (VBHCS) and the Putnam County School System (PCSS) for an additional School Based Behavioral Health Liaison within the district to be placed at Avery Trace Middle School for the remainder of the 2022-23 school year, as submitted.

VI. Policy

VI.A. Approval of the following policies on second and final reading, as submitted:

1. Policy 2.805, Purchasing
2. Policy 2.806, Bids and Quotations
3. Policy 2.807: Requisitions

VII. Discussion/Presentation

VII.A. Building Projects

VII.A.1. Park View School Project Update

VII.A.1.a. Park View School Project Action Items

VII.A.1.a.1. Approval to pay American Constructors, Inc. -Brentwood, Tennessee in the amount of $1,661,031.80 and Pinnacle Bank (retainage) in the amount of $79,095.99 for pay application #7 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VII.A.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $17,298.27 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VII.A.1.a.3. Approval of a payment to GEOService, LLC, in the amount of $21,497.50 for construction monitoring services for the New Park View School through March 5, 2023, to be paid 141-76100-399-000-02504-000, as submitted.

VII.A.2. Upperman High School Expansion Project Update

VII.A.2.a. Upperman High School Expansion Project Action Items

VII.A.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $778,930.56 and First Horizon Bank (retainage) in the amount of $40,996.35 for pay application #5 related to the Uperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VII.A.2.a.2. Approval to pay Engineering & Testing Solutions, LLC - Knoxville, Tennessee for engineering services related to the Upperman High School Expansion Project in the amount of $8,027.50 to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VII.A.2.a.3. Approval to purchase furniture for the Upperman High School Expansion Project from Ernie-Morris - Bushnell, Florida in the amount of $107,283.65 from the cooperative purchasing TIPS contract #200301 to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VII.A.2.a.4. Approval to pay AAR of North Carolina, Inc.  in the amount of $690,708.14 and First National Bank (retainage) in the amount of $36,353.06 for pay application #1 related to the Upperman High School Addition project to be paid from the 142-76100-707-933 (ESSER 3.0), as submitted.

VII.B. Discuss the new Math Textbook Curriculum

VIII. Adjournment