March 2, 2023 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Personnel Report

III.B. School Accounting Informational Reports:

• School Budgets 2022-23 (Per section 4: Title 11 TN Internal School Uniform Accounting Policy Manual)
• School Personnel Receiving Cell Phone Benefits 2022-2023 (per Board Policy 3.3001)
• School Donations 2021-22 (per Board Policy 2.401)
• School Investment Accounts 2022 (per Board Policy 2.402)

III.C. Putnam County Schools'  2023 Spring Break -  Monday, March 13th thru Friday, March 17th

IV. Approval of Minutes

IV.A. Minutes of the Regular February Board Meeting - Thursday, February 2, 2023, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of Glowforge, Drones, Robotic Kits and 3D Printers for VITAL from Bluum USA - Phoenix, AZ per quote in the amount of $12,041.75 to be paid from 142-72210-790-401, as submitted.

V.A.2. Approval of the purchase of Onsite Professional Development and materials from Solution Tree - Bloomington, IN per quote in the amount of $23,207.40 with $12,187.18 to be paid from 142-72210-399-939 and with $11,020.22 will be paid from 142-72210-524-933, as submitted.

V.A.3. Approval of the purchase of ELA Professional Development from Amplify - Brooklyn, N.Y. per quote in the amount of $13,300.00 to be paid from 142-72210-524-201, as submitted.

V.A.4. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between October 1, 2022 and December 31, 2022, in the amount of $26,234.96 to be paid from 141-73400-399-01604, Other Contracted Service, as submitted.

V.A.5. Approval of payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services from November 28, 2022, to February 17, 2023, in the amount of $15,871.15 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.A.6. Approval to purchase from School Specialty Instruction & Intervention - Nashua, NH for Spire (reading intervention programs for students with disabilities) student materials in the amount of $13,919.20 to be paid from 142-71200-429-907, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to award the School Nutrition Program Beverage Products bid to PepsiCo, the sole bidder, in the bottom-line amount total of $42,175.10 to be paid from 143-73100-422, as submitted.

V.B.2. Approval of awarding the Cookeville High School Electrical and Electronic Trainer bid to the sole bidder, Georgia Educational Solutions - Peachtree Corners, GA, in the amount of $34,500.00, to be paid from 141 E 71300 730 000 02519 037, SPARC funds, as submitted.

V.B.3. Approval of the 2023 - 2024 Audit quote from Tamara Beckman, CPA, for professional services rendered for twenty schools' activity and cafeteria funds year ending June 30, 2024, in the amount of $14,000 to be paid from 141-72310-305 and approval to authorize the Director of Schools to sign the audit contract, as submitted.

V.B.4. Approval of both the Avery Trace Middle School (ATMS) Gym Floor Replacement bid and contract from the lowest and best bidder, Covington Flooring - Birmingham, AL, for the replacement of the water-damaged gym floor at ATMS in the amount of $80,018.00 to be paid from insurance coverage less the deductible which will be paid from 141-72620-399, as recommended by John Magura, Maintenance Supervisor, and as submitted on the bid tally sheet.

V.B.5. Approval of the quote from Cookeville Glass & Mirror - Cookeville, Tennessee for the repair of seven storefront doors as required by the State Fire Marshal at Avery Trace Middle School in the amount of $15,428.00 to be paid from 141-72620-399, as submitted.

V.B.6. Approval to bid printing services for the remainder of the FY23 school year; and due to time constraints, approval to authorize Corby King, Director of Schools, to award the bid to the lowest and best bidder after receipt of bids.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Special Education - To reallocate funds to align with the needs of the Special Education Department for 2022-23 school years

V.C.1.b. Adult Education - To budget for revenue received for Adult Education

V.C.1.c. Adult Education - To budget for revenue received for Adult Education general services

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Special Education - To reallocate funds to pay for PCM training for employees working with SWD

V.C.2.b. Career & Technical Education - Innovative School Models Grant - Move monies to purchase Hix Het Press for SBE class @ Prescott South Middle School

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Student Services - This McKinney Vento (sub fund 701) budget amendment is needed to correctly allocate funds with the stated accounts

V.C.3.b. Student Services - This Resilient Schools Community Grant (sub fund 941) budget amendment is needed to correctly allocate funds with the stated accounts listed

V.C.4. Federal Projects Line Item Transfers - Fund 142

V.C.4.a. Special Education - To reallocate funds in the IDEA ARP FY-23 budget to meet the needs of EA'ds working with SWD

V.C.4.b. Special Education - To reallocate funds in the IDEA Partnership for Systemic Change K-12 budget to meet the salary requirements for EA

V.C.5. School Nutrition Budget Amendment - Fund 143

V.C.5.a. Food Service - Increase budget for additional monies received from the State of Tennessee for Supply Chain assistance (SCA)

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the contract between Putnam County Board of Education and Turf Masters Landscape Management - Cookeville, Tennessee for the system-wide lawn care service per bid tabulation in the amount of $162,150 to be paid from 141-72610-399, as submitted.

V.F.2. Approval of the research request for Jason Brown, a doctoral candidate at East Tennessee State University, as submitted.

V.F.3. Permission to distribute $100,000 in funds saved from the budgeted amount for Athletic Trainers with the breakdown of funds to be $50,000 to Cookeville High School; $30,000 to Upperman High School and $20,000 to Monterey High School, as submitted.

V.F.4. Approval of the Memorandum of Agreement between Volunteer Behavioral Health Care System and Putnam County Board of Education that documents the cooperation in the conduct of the Postive Action prevention program at participating Putnam County Schools effective the 2022 - 2023 school year, as submitted.

V.F.5. Approval to enter into an agreement with option to request renewal annually for three (3) years to purchase student and staff licenses of Google Workspace Plus for Education edition from CDW-G - South Norwalk, CT from the Sourcewell Contract #081419-CDW-Tech Catalog in the amount of $48,000.00 to be paid from 141-71100-722-01607, as submitted.

V.F.6. Approval of the proposal from Richard C. Rinks & Associates - Cookeville, Tennessee to prepare plans and specifications for the planned roof replacement at Park View Elementary School in the amount of six (6) percent of actual construction cost to be paid from ESSER 3.0.

VI. Policy

VI.A. Policies on first reading ONLY

VI.A.1. Policy 2.805, Purchasing

VI.A.2. Policy 2.806, Bids and Quotations

VI.A.3. Policy 2.807, Requisitions

VII. Discussion/Presentation

VII.A. Building Projects

VII.A.1. Park View School Project Update

VII.A.1.a. Park View School Project Action Items

VII.A.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $1,286,847.12 and Pinnacle Bank (retainage) in the amount of $58,670.87 for pay application #6 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VII.A.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $13,428.93 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VII.A.1.a.3. Approval of a payment to GEOService, LLC - Knoxville, Tennessee in the amount of $24,081.25 for construction monitoring services for the new Park View School Project through February 5, 2023, to be paid from 141-76100-399-000-02504-000, as submitted.

VII.A.2. Upperman High School Expansion Project Update

VII.A.2.a. Upperman High School Expansion Project Action Items

VII.A.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $257,874.72 and First Horizon Bank (retainage) in the amount of $13,572.35 for pay application #4 related to the Upperman High School Addition Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VII.A.2.a.2. Approval to pay Engineering & Testing Solutions, LLC - Knoxville, Tennessee in the amount of $5,387.50 for engineering services related to the Upperman High School Addition Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VII.A.2.a.3. Approval to pay Engineering & Testing Solutions, LLC - Knoxville, Tennessee in the amount of $2,897.50 for engineering services related to the Upperman High School Addition project to be paid  from 142-76100-707-933 (ESSER 3.0), as submitted.

VII.B. 2023 -2024 Early Enrollment Guideline Recommendations

VII.C. Social - Emotional Program Update

VIII. Adjournment