February 2, 2023 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize Upperman Middle School student, Lula Russell, as the statewide 1st place winner in the 5th Grade State of Tennessee Art Review and Showcase (STARS) elementary art exhibition

III.B. Recognize the 2022 Algood Middle School girls' soccer team for finishing their season undefeated

III.C. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular January Board Meeting - Thursday, January 5, 2023, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval to purchase Testing Kits and Materials for School Psychologists from Pearson Clinical Assessment - San Antonio, Texas in the amount of $11,135.85 to be paid from 141-72220-499, as submitted.

V.A.2. Approval of payment to Automated Controls, Inc. in the amount of $2,850.00 and Truxton Trust in the amount of $150.00 for retainage withheld for a total amount of $3,000.00 to be paid from 142-76100-707-932 (ESSER 2.0) for application payment #10 relative to the CHS Controls Upgrade Project, as submitted.

V.A.3. Approval to pay the $5,000 option to the City of Cookeville for the 92.54 acres of land off Highway 111 known as the Trinity Property, noting the option is $5,000 per year for 6 years with the purchase price of the property for Putnam County, if executed, to be $2,783,418 plus accrued interest, as submitted.

V.A.4. Approval to purchase five (5) Viewboards for Burks Elementary from Bluum USA - Phoenix, AZ per quote in the amount of $11,295.05 to be paid from 142-72210-790-101, as submitted.

V.A.5. Approval of the purchase of thirty-three (33) Chromebooks for Avery Trace Middle School (ATMS) from Bluum USA -Phoenix, AZ per quote in the amount of $11,014.08 to be paid from 142-71100-722-101, as submitted.

V.A.6. Approval to purchase six (6) cafeteria tables from Ernie Morris Enterprises, Inc. - Bushnell, Florida for Cookeville High School in the amount of $18,684.00 to be paid from 141-71100-722-02117, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to bid for the replacement of the water damaged wood gym floor at Avery Trace Middle School (ATMS) to be paid from our insurance less any deductible, as submitted.

V.B.2. Approval of the following bid items for the School Nutrition Program, as submitted.:

a. Renewal of the Milk and Milk Products bid for SY 23-24
b. Renewal of the Upper Cumberland USDA Foods Processing bid for SY 23-24
c. Permission to bid Ice Cream Products for SY 23-24, with the ability to request renewal for up to 4 additional years
d. Permission to bid Ready to Eat, Delivery Pizza for SY 23-24, with the ability to request renewal for up to 4 additional years
e. Approval of the Memorandum of Understanding between Jackson, Macon, and Putnam County School Nutrition Programs in bidding food & non-food items

V.B.3. Permission to bid System-wide bids for Air Filters and Transportation Fuel and Bus Tires

V.B.4. Approval of the System-wide Lawn Maintenance Bid to the sole bidder, Turf Masters Landscape Management, LLC - Baxter, Tennessee, in the total amount of $162,150.00 for the 2023 school year, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Student  Services - This NoVo Teacher Morale & Retention Grant revenue amendment is required in order to allocate incoming funds

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.2.a. Federal Programs - Increase Consolidated Admin Budget based on additional contributions from Title IA

V.C.2.b. Federal Programs - Increase Cosolidated Admin contribution from Title IA

V.C.2.c. Federal Programs - Title I (101) revenue amendment is required in order to allocate additional funds

V.C.2.d. Federal Programs - Title I Neglected (121) revenue amendment is required in order to allocate additional funds

V.C.2.e. Federal Programs - Title ID (161) revenue amendment is required in order to allocate funds

V.C.2.f. Federal Programs - Title II Revenue amendment is required in order to allocate additional funds

V.C.2.g. Federal Programs - Title III revenue amendment is required in order to allocate additional funds

V.C.2.h. Federal Programs - Title IV - 401 revenue amendment is required in order to allocate additional funds

V.C.2.i. Special Education - To reallocate funds to pay for an additional assistant to serve SWD ages 3-21 years

V.C.2.j. Federal Programs - This TN All Corps (938) is required in order to purchase equipment for the program

V.C.2.k. Special Education - To budget additional IDEA Part B funds awarded to Putnam County serving SWD ages 3-21 years for FY-23

V.C.2.l. Special Education - To budget additional funds awarded to Putnam County for SWD ages 3-5 years

V.C.2.m. Career & Technical Education - Perkins Grant - Move monies to purchase additional computer tower and monitor for CHS Civil Engineering & Architecture PLTW

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval to renew Adobe software licensing annual subscription from Central Technologies, Inc. - Knoxville, Tennessee from Quote #014958 in the amount of $15,713.00 to be paid from multiple sytstem-wide funding accounts, as submitted.

V.F.2. Approval of the Quarterly Reports for the quarter ending 12/31/22 for the following funds, as submitted:

• 141 General Purpose Schools
• 142 Federal Projects
• 143 Central Cafeteria
• 146 Extended School Program

V.F.3. Approval of the research request for Allison Coutinho, a doctoral candidate at Tennessee Tech University, as submitted.

V.F.4. Approval of the Master Services and License Agreement between Accelerate Education - Anthem, AZ and Putnam County School System to establish the terms and conditions under which Accelerate Education will provide products and services, as submitted.

V.F.5. Approval to enter into a Retainage Agreement with AAR of North Carolina, Inc.  and First National Bank to establish an interest-bearing account at a financial institution to house the retainage funds related to the Upperman High School Roof Project per State of Tennessee requirements, as submitted.

V.F.6. Approval of the amendment to the agreement with Tennessee Tech University - Cookeville, Tennessee to provide dual enrollment to Putnam County students for the 2022-2023 school year, as submitted.

V.F.7. Approval to renew GetHelp/IT asset management bundled package from Frontline Education per attached Quote Q-120950 on NCPA Contract #01-102 in the amount of $15,000.00 to be paid from 141-72250-499, as submitted

VI. Discussion/Presentation

VI.A. Building Projects

VI.A.1. Park View School Project Update

VI.A.1.a. Park View School Project Action Items

VI.A.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $1,625,522.90 and Pinnacle Bank (retainage) in the amount of $76,860.77 for pay application #5 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VI.A.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $17,070.66 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VI.A.1.a.3. Approval to pay $135,990 to the City of Cookeville for the building permit fee for the new Park View School Project to be paid from 141-76100-399-02504, as submitted.

VI.A.1.a.4. Approval of a payment to GEOService, LLC - Knoxville, Tennessee in the amount of $18,585.00 for construction monitoring services for the new Park View School Project through December 11, 2022, to be paid from 141-76100-399-000-02504-000, as submitted.

VI.A.1.a.5. Approval of a payment to GEOService, LLC - Knoxville, Tennessee in the amount of $11,520.00 for construction monitoring services for the new Park View School Project through January 08, 2023, to be paid from 141-76100-399-02504-000, as submitted.

VI.A.2. Upperman High School Expansion Project Update

VI.A.2.a. Upperman High School Expansion Project Action Item

VI.A.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $86,887.82 and First Horizon Bank (retainage) in the amount of $4,573.04 for pay application #3 related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VII. Adjournment