June 30, 2022 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Personnel Report

III.B. Note the following change to the 2022-2023 Board Meeting Dates & Agenda Deadlines:  Change July Board Meeting Date & Agenda Deadline to Thursday, June 29, 2023 (July Mtg) and Agenda Deadline to Thursday, June 15, 2023

IV. Approval of Minutes

IV.A. Minutes of the Regular June Board Meeting - Thursday, June 2, 2022, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment of ACT invoice for the 2021-2022 district testing in the amount of $30,081.00 to be paid from 141-72130-322-02103, Evaluation & Testing, as submitted.

V.A.2. Approval of the purchase of i-Ready universal screener and intervention for grades 4-8 from Curriculum Associates - North Billerica, MA per MNPS contract #10094 (including all associated subscriptions/licenses, materials and/or PD training) in the amount of $33,365.10 to be paid from 142-71100-471-932, as submitted.

V.A.3. Approval of the payment to International Baccalaureate Organization NY for 2022-2023 Annual School Fees for Cookeville High School in the amount of $11,650.00 to be paid from 141-72210-599-02103, as submitted.

V.A.4. Approval of payment to International Baccalaureate Organization NY for 2022-2023 MYP Annual School Fees for Avery Trace Middle School in the amount of $10,050.00 to be paid from 141-72210-599-02103, as submitted.

V.A.5. Approval of the payment to Transfinder Corporation - Schenectady, NY for routing software in the amount of $22,110.00 to be paid from 141-72710-399, Other Contracted Services, as submitted

V.A.6. Approval of the payment to Zonar - Seattle, WA for GPS Software in the amount of $21,929.15 to be paid from 141-72710-399, Other Contracted Services, as submitted.

V.A.7. Approval of the payment to TNTP, Inc. - New York, N.Y. for invoice CINV22063766 in the amount of $40,000.00 for Targeted Early Literacy Support provided as part of the TDOE Early Literacy Network to be paid from 142 E 72210 399 00000 952, as submitted.

V.A.8. Approval of the payment to Charles Stone Heating & Cooling - Cookeville, Tennessee for pay application #5 related to the Cookeville High School Boiler Project (ESSER 2.0) in the amount of $22,904.78 to be paid from 142-76100-707-932, as submitted.

V.A.9. Approval of payment to GEOServices, LLC - Knoxville, Tennessee for geotechnical exploration and geo-wave services from 4/13/22 to 5/23/22 for the New ParkView School project in the amount of $25,900.00 to be paid from the Putnam County Bond Issue, as submitted.

V.A.10. Approval of the purchase of annual replacement and growth textbooks from Tennessee Book - La Vergne, Tennessee in the amount of $50,000 to be paid from 141-71100-449-02117, as submitted.

V.A.11. Approval of the purchase of K-8 English Language Arts annual replacement and growth textbooks from Amplify - Brooklyn, N.Y. in the amount of $150,000 to be paid from 141-71100-449-02117, as submitted.

V.A.12. Approval of the payment to PowerSchool Group, LLC for services from July 15, 2022 to July 14, 2023, in the amount of $100,885.24 to be paid from 141 E 72110 399 000 00000 000, Other Contracted Services (General Purpose School Fund), as submitted.

V.A.13. Approval to pay Charles Stone Heating & Cooling in the amount of $11,418.19 to be paid from 142-76100-707-932 for pay application #6 related to the Cookeville High School Boiler project (ESSER 2.0), as submitted.
 

V.B. Bids/Quotes/Sealed Bids/RFPs

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Finance - To establish School Resource Officer Grant from the State

V.C.1.b. Finance - To increase revenue and expenses for additional payments from bus trips

V.C.1.c. Finance - To increase revenue and expenses for additional payments from schools

V.C.1.d. Adult Education - To correct bdget for year end

V.C.1.e. Adult Education - To redistribute funds to meet needs

V.C.1.f. Finance - Year End Cleanup of General Purpose School Fund 141

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Special Education - Spring Clean-up of accounts

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Career & Technical Education - Carl Perkins Funds; Move monies to better utilize funds for Career & Technical Education needs

V.C.3.b. Finance - To establish Best for All District Grant

V.C.3.c. Federal Programs - This TN All Corps (938) amendment is required for year-end clean-up

V.C.3.d. Federal Programs -This ESSER 2 (932) amendment is required to cover salaries for the 2021-2022 school year

V.C.4. School Nutrition Line Item Transfer - Fund 143

V.C.4.a. Food Service - Annual clean-up of line items to account for additional commodities received in the 21/22 SY

V.C.5. Federal Projects - Line Item Transfer - Fund 142

V.C.5.a. Federal Programs - This Delinquent (161) line item transfer is required to cover salaries for the 2021-2022 school year

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval to renew subscription for Gaggle, a K-12 student digital safety platform, per contract Sevier County Schools - Contract #011522SCS from Central Technologies, Inc. - Knoxville, Tennessee per attached quote in the amount of $67,200.00 to be paid from 141-71100-722-01607, as submitted.

V.F.2. Approval of the School Nutrition Program's proposal to increase the 2022 - 2023 meal pricing due to increases in food/non-food supplies and labor and equipment costs, as submitted.

V.F.3. Approval to enter into a twelve-month agreement with Shmoop University - Scottsdale, Arizona for online educational resources for the 2022-2023 school year to be paid from VITAL 141-71100-399-01501, as submitted.

V.F.4. Approval of the Instructure Service Agreement between Instructure, Inc. - Salt Lake City, Utah and Putnam County School System for professional services for the 2022-2023 school year to be paid from General Funds in cooperation with the National IPA #R150702 agreement in the total amount of $23,750, as submitted.

V.F.5. Approval of the renewal of services with Public Consulting Group (PCG) contract #44346/33136-000115 in the amount of $45,000.00 to be paid from 142-72210-399-401, as submitted.

V.F.6. Approval of the renewal of the agreement between Putnam County Board of Education and Stellar Therapy Services, LLC - Chattanooga, Tennessee for the 2022-2023 school year to seek and obtain reimbursement from TennCare Managed Care Contractors for related services (OT and PT) provided by Putnam County Schools, as submitted.

V.F.7. Approval of a $20.00 monthly stipend for personal cell phone usage, per Policy 3.3001, Use of Cellular Phones, for the new School Nutrition Field Manager, Ashley Ballard, effective July 2022 - June 2023 to be paid from 141 E 73100 199 000 00000, as submitted.

V.F.8. Approval of a $20.00 monthly stipend for cell usage for Brenda Hughett, Extended Learning Program Coordinator, per Policy 3.3001, Use of Cellular Phones, effective July 1, 2022 - June 30, 2023 to be paid from 141-73300-02003 as submitted.

V.F.9. Approval to increase the payment to Turf Masters Landscape Management - Cookeville, Tennessee for mowing by $3,220.00 per month due to a large increase in fuel prices with the provision that if the price of gas falls below $3.00 per gallon, the contract price will revert to the previously agreed upon price, as submitted.

V.F.10. Approval of a $20.00 monthly stipend for the following employees for cell phone usage for the 2022-2023 school year per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72220-199:

1. Sheri Roberson
2. Terri Melton
3. Tonia Wheeler
4. Laura Rich
5. Jessica Dainty
6. Sheree Bernard
7. Tammy Julian
8. Jamey Ray Pack
9. Christina Martin

V.F.11. Approval of the Athletic and Activity Supplement amounts and guidelines for the 2022-2023 school year, as submitted.

V.F.12. Approval of the Edgenuity Services Agreement between Edgenuity Inc. - Scottsdale, Arizona and Putnam County School System for professional services for the 2022-2023 school year in the amount of $85,743.20 to be paid from General Funds in cooperation with The Interlocal Purchasing System (TIPS) agreement, as submitted.

V.F.13. Approval of the contract with Richard C. Rinks & Associates, Inc. - Cookeville, Tennessee for the roof replacement design at Upperman High School in the amount of six percent of actual construction costs to be paid from ESSER funds, as submitted,

V.F.14. Approval to renew subscription for Ident-A-Kid visitor management platform per attached quote in the amount of $15,105.00 to be paid from 141-72130-790-2144, 2022 Safe Schools Grant, as submitted.

V.F.15. Approval to renew the annual subscription of the Linewize internet content filtering platform and to add NetRef to the subscription through June 30, 2023, from PCS/Personal Computer Systems, Inc. - Louisville, Tennessee, per TIPS Contract #200105-Technology Solutions Products and Services (2), in the amount of $46,507.00 to be paid from 141-711---722-01607, as submited.

V.F.16. Approval of the School Nutrition Program making efforts to implement local agriculture products and follow the Local Agriculture Products Compliance Plan for School Year 2022-23, as submitted.

V.F.17. Approval of the School Nutrition Program's request for the following schools to participate in the Community Eligibility Provision (CEP) for the SY 2022-23: Baxter Primary, Burks Elementary, Cane Creek Elementary, Cornerstone Elementary, Jere Whitson Elementary, Park View Elementary and Sycamore Elementary Schools, as submitted.

VI. Policy

VI.A. Policy 4.600, Grading System
(Request to update Policy 4.600, Grading System, is to align with the new statewide grading scale and apply the scale across all grades K-12 per T.C.A. 49-6-407, Chapter No. 1080 (HB2673/SB2684)

VII. Discussion/Presentation

VII.A. Building Projects

VII.A.1. Park View School

VII.A.1.a. Project Update
 

VII.A.1.b. Bids Results Report

VII.A.2. Upperman High School Addition

VII.A.2.a. Project Update
 

VII.A.2.b. Approval of payment to Upland Design Group, Inc. - Crossville, Tennessee for architectural services for the Upperman High School Expansion project (School Federal Program Funds - ESSER 3.0) in the amount of $80,775.00 to be paid from 142-76100-707-933, as submitted.

VII.A.3. White Plains Academy Window, Bleacher & Gym Floor Replacement

VII.A.3.a. Project Update
 

VII.A.3.b. Approval of the Hazardous Materials Testing Proposal from Terracon Consultants, Inc. - Nashville, Tennessee in the estimated  total amount of $4,350 to be paid from 141-72620-399, as submitted.

VII.A.4. VITAL Facility

VII.A.4.a. Project Update
 

VII.A.4.b. Approval of payment to Upland Design Group, Inc. - Crossville, Tennessee for architectural services for the VITAL/Student Services Expansionn Project (General Purpose School Fund) in the amount of $45,028.50 to be paid from 141-76100-706, as submitted.

VII.B. Fund 141 - General Purpose School Budget Draft #3

VIII. Adjournment