January 6, 2022 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Note: Tennessee School Board Appreciation Week (January 23 - 29, 2022)

III.B. Note: Public Comment Meeting regarding New Southwest K-8 School Name has been set for Thursday, January 27, 2022 at 5:30 PM at Avery Trace Middle School Auditorium

III.C. Director's Reports

III.C.1. Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular December Board Meeting - Thursday, December 2, 2021 @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the payment to Skilled Services Quality Construction  - Knoxville, Tennessee for pay application #2 (final) related to the Avery Trace Middle School Security Upgrades project in the total amount of $41,473.14 to be paid from the following: $10,759.97 from 141-72130-790-02118 (Safe Schools Grant) and $30,713.17 from 142-76100-707-932 (ESSER 2.0), as submitted.

V.A.2. Approval of the payment to Skilled Services Quality Construction - Knoxville, Tennessee for pay application #2 (final) related to the Algood Middle School Security Upgrades project in the amount of $26,430.44 to be paid from 141-72130-790-02118 (General Purpose School Fund), as submitted.

V.A.3. Approval to purchase transition materials for Special Education classrooms (systemwide) from Attainment Company - Verona, Wisconsin in the total amount of $14,134.55 to be paid from IDEA Part B American Rescue Plan (ARP) Act of 2021, as submitted.

V.A.4. Approval of the payment to Charles Stone Heating and Cooling LLC - Cookeville, Tennessee for pay application #5 related to the Avery Trace Middle School RTU/HVAC Controls project in the amount of $11,875.00 to be paid from 142-76100-707-932 (Federal Programs - ESSER 2.0), as submitted.

V.A.5. Approval of the payment to Mid State Construction Co. Inc. - Livingston, Tennessee for pay application #2 related to the Cookeville High School Canopies project in the amount of $188,924.24 to be paid from 142-76100-707-932 (Federal Programs - ESSER 2.0), as submitted.

V.A.6. Approval of the requested purchase from Federal Programs of ELLevation Math from ELLevation Inc. - Boston, MA in the amount of $4,304.17 per contract to be paid from 142-71100-429-301, as submitted.

V.A.7. Approval of the payment to Mid State Construction Co. Inc. - Livingston, Tennessee for pay application #1 related to the Cookeville High School Entry Doors project in the amount of $47,565.82 to be paid from 142-76100-707-932 (Federal Programs - ESSER 2.0), as submitted.

V.A.8. Approval of the payment to Mid State Construction Company Inc. - Livingston, Tennessee for pay application #3 (final payment) related to the Cookeville High School Canopies project in the amount of $21,090.00 to be paid from 142-76100-707-932 (Federal Programs - ESSER 2.0), as submitted.

V.A.9. Approval of the payment to Charles Stone Heating & Cooling - Cookeville, Tennessee for pay application #1 related to the Cookeville High School Boiler project in the amount of $53,761.45 to be paid from 142-76100-707-932 (ESSER 2.0), as submitted.

V.A.10. Approval of the payment to Charles Stone Heating & Cooling - Cookeville, Tennessee for pay application #1 related to the Baxter Primary School Gym project in the amount of $38,000 to be paid from 142-76100-707-932 (ESSER 2.0), as submitted.

V.A.11. Approval of payment to CHC Mechanical Contractors, Inc. - Cookeville. Tennessee for pay application #1 related to the Prescott South DOAS Repairs project in the amount of $183,885.80 to be paid from 142-76100-707-932 (ESSER 2.0), as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval of the White Plains Academy Window & Gym Floor Replacement bid as recommended by Upland Design Group - Crossville, Tennessee with Mid-State Construction - Livingston, Tennessee  in the amount of $692,900 to be paid from ESSER funds and to approve entering into contract with Mid-State Construction, as submitted.

V.B.2. Approval of the Cookeville High School DDC Controls Upgrade bid as recommended by Maffett Loftis Engineering - Cookeville, Tennessee with The Comfort Group - Nashville, Tennessee in the amount of $610,060 to be paid from ESSER funds, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Adult Education - To redistribute funds to meet needs

V.C.1.b. CTE - Budget for grant funds received from the Tennessee Department of Education for Prescott South Middle School STEM Startup and expansion

V.C.1.c. Special Education - To budget additional funds awarded to Putnam County Schools for High Cost SWD

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.2.a. Student Services - Amend budget to allocate new funds and to purchase supplies for student services

V.D. Approval of Out-of-County and Overnight Trip Reports (None Submitted)

V.E. Approval of Grant Report (None Submitted)

V.F. Other

V.F.1. Approval of Change Order #1 to Cookeville Heating and Cooling - Cookeville, Tennessee for additional work required on the DOAS unit repair project at Prescott South School as recommended by Maffett Loftis Engineering, LLC - Cookeville, Tennessee in the amount of $29,999.00 to be paid from ESSER funds, as submitted.

V.F.2. Approval of the request for Jessica Dainty to conduct an IRB Applications study for a doctoral dissertation with Middle Tennessee State University, as submitted.

V.F.3. Approval of Change Order #1 to the Cookeville High School Canopies project for a deduction to the contract from the unused allowance in the amount of $18,600, as submitted.

V.F.4. Approval of the following request from the School Nutrition Program:

1. Retention incentives for current school nutrition employees to be distributed on January 31, 2022, as follows: $500 for those working 5 or more hours per day and $250 for those working less than 5 hours per day.
2. The same amounts to be distributed on May 31, 2022, following the same guidelines, pending funding.

V.F.5. Approval to enter into annual contract with Tennessee School Boards Association - Nashville, Tennessee to provide Policy Maintenance and Online Services for the Putnam County School Systems' Policy Manual, as submitted.

VI. Policy

VI.A. Approval of Policy 3.220, Access to Private Facilities, on second and final reading, as submitted.

VII. Discussion/Presentation

VII.A. New Southwest K-8 Project

VII.A.1. Approval to enter into a contract with GeoServices, LLC - Lebanon, Tennessee for additional geophysical services on the Lee Seminary Road property as requested by Upland Design Group - Crossville, Tennessee and outlined in their proposal in the amount of $17,500 to be paid for from the Putnam County Bond Issue, as submitted.

VII.B. New Upperman High School Expansion

VII.B.1. Approval of the contract between Putnam County School System and Upland Design Group, Inc. - Crossville, Tennessee for the Upperman High School Expansion, as submitted.

VIII. Adjournment