November 4, 2021 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. Director's Report - Personnel Report

III.C. Note American Education Week from Monday, November 15 - Friday, November 19, 2021

III.D. Note Tennessee School Board Association's Annual Conference and Convention at Gaylord Opryland Resort & Convention Center - Nashville, Tennessee from November 18 - November 21, 2021

IV. Approval of Minutes

IV.A. Minutes of the Regular October Board Meeting - Thursday, September 30, 2021, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of stage curtains for the Upperman High School auditorium from Kendall Stage Curtains - Lascassas, Tennessee in the amount not to exceed of $21,290.00 to be paid from 141-72310-599, as submitted.

V.A.2. Approval to purchase a 2021 Chevrolet Express Cargo van from Wilson County Motors from the State of Tennessee bid list in the total amount of $25,027.60 to be paid from 141-72250-790, Other Equipment (General Purpose School Fund), as submitted.

V.A.3. Approval to purchase a 2021 Chevrolet Express Passenger van from Wilson County Motors from the State of Tennessee bid list in the total amount of $28,748.70 to be paid from 142-72710-729-703, Transportation Equipment (Federal School Fund), as submitted.

V.A.4. Approval of the payment to Charles Stone Heating and Cooling LLC - Cookeville, Tennessee for pay application #4 related to the Avery Trace Middle School RTU/HVAC Controls Project in the amount of $7,125.00 to be paid from 142-76100-707-932 (Federal Programs - ESSER 2.0), as submitted.

V.A.5. Approval of the purchase of Qualtrics online survey tool of Reston, Virginia from Carahsoft per quote #309785686 and the national cooperative purchasing alliance contract #01.86 in the amount of $47,880.00 annually to be paid from 141-72210-399-932, as submitted.

V.A.6. Approval of the purchase of one hundred and eight (108) Chromebooks from Trox per TCPN contract #R5114 and quote in the amount of $28,404.00 for Presecott South Middle School to be paid from 142-71100-722-101, as submitted.

V.A.7. Approval of the purchase of forty-two (42) Chromebooks from Trox per TCPN contract #R5114 and quote in the amount of $11,046.00 for Avery Trace Middle School to be paid from 142-71100-722-101, as submitted.

V.A.8. Approval of the purchase of nineteen (19) Water Bottle Filling Stations from Amazon not to exceed $22,135.00 to be paid from 142-76100-707-932, as submitted.

V.A.9. Approval of the purchase of broadcasting equipment for Cookeville High School and Upperman High School for B&H Photo Video Pro Audio The Professional's Source - New York City, New York in the amount of $41,700 to be paid from ESSER 3.0, 142-71300-730-933, as submitted.

V.A.10. Approval of the purchase of VR Virtual Forklift Simulator Training Package for Upperman High School's Transportation and Logistics classes from Forklift University, LLC - Mesa, AZ in the amount not to exceed $25,000 to be paid from Basic Carl Perkins, 142-71300-730-801, as submitted.

V.A.11. Approval of the purchase to renew the Library Subscription Software from Companion - Salt Lake City, Utah for all Putnam County Schools for the 2021 - 2022 school year in the amount of $27,834.00 to be paid from 141-71100-399-02117, as submitted.

V.A.12. Approval of the purchase of seventy-two (72) touch screen Asus chromebooks for Capshaw Elementary School (CES) kindergarten and first grade classrooms from Troxell Communications at $368.43 each in the total amount of $26,546.96 to be paid for by a donation from CES PTO, as submitted.

V.A.13. Approval of the purchase of a weather station and reporting service from DTN, LLC to be used for athletics and the transportation department in the amount of $449.00 for installation charges and in the amount of $2,643.24 for the recurring annual charge to be paid from 141-72310-599, as submitted.

V.A.14. Approval of the payment to Mid-State Construction Company - Livingston, Tennessee for pay application #1 related to the Cookeville High School canopy project in the amount of $211,785.76 to be paid from ESSER funds, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to award the Cookeville High School Boiler Replacement bid to Charles Stone Heating & Cooling - Cookeville, Tennessee in the  total amount of $276,440.00 with the Base Bid amount of $$270,060; Alternate #1 Bid amount of $2,530; and Alternate #2 Bid amount of $850 to be paid from 142-76100-707-932 (ESSER 2.0), as submitted on the bid tally sheet.

V.B.2. Permission to request qualifications and interest from architects/engineers for Putnam County School System projects including projects utilizing local, state or federal funds such as ESSER Projects including but not limited to:

• Boiler (CHS)
• Rooftop units (ATMS, SES and NES)
• Energy Management System (CHS)
• Fresh Air Units (PSES, PSMS)
• Gym Mechanical Unit (BPS)
• Windows (WPA)
• Canopy (CHS)
• Doors (CHS)
• Gym Floor and Bleachers (WPA)
• Chiller (WPA)
• Control Units (ATMS, NES)
• UHS Addition

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. LEAPS - Established Budget for LEAPS Extended Program

V.C.1.b. Finance - To budget for a donation from the PEP foundation to purchase ALERTUS software

V.C.1.c. Finance - To establish budget for the FY22 Safe Schools Grant from the State of Tennessee

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Finance - To reallocate Technology Department budget to account for purchase of van

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Special Education - To allocate IDEA Part B FY-21 carryover funds and additional funds awarded to PCS for the 2021-2022 school year

V.C.3.b. Special Education - To allocate IDEA Preschool FY-21 carryover funds and additional funds awarded to PCS for the 2021-22 school year

V.C.3.c. Extended Learning - Established budget for 21st Century grant

V.C.3.d. Federal Programs - Title I (101) amendment is required in order to reduce allocations from the State Department for the 20-21 school year

V.C.3.e. Federal Programs - Title I Neglected Schools (121) revenue amendment is required in order to allocate carryover for the 2021-2022 school year

V.C.3.f. Federal Programs - Title I C Migrant (131) Revenue Amendment is required in order to allocte additional revenue from the State Department

V.C.3.g. Federal Programs - Delinquent161 revenue decrease amendment is required in order to reduce allocations for the 20-21 school year

V.C.3.h. Federal Programs - Title II (201) revenue amendment is required in order to adjust for the 2021-2022 reduction in allocation

V.C.3.i. Federal Programs - Title III (301) revenue amendment is required in order to allocate carryover for the 2021-2022 school year

V.C.3.j. Federal Programs - Title IV (401) revenue amendment is required in order to carryover for the 2021-2022 school year

V.C.3.k. Federal Programs - Title V (501) revenue amendment is required in order to establish the budget for the 2021-2022 school year

V.C.3.l. Federal Programs - Homeless ARP 2.0 (703) amendment is required in order to establish the budget

V.C.3.m. Federal Programs - McKinney Vento (701) revenue amendment is required in order to allocate carryover for the 2021-2022 school year

V.C.3.n. Federal Programs - ESSER 2.0 -932 amendment is required in order to allocate salaries to the appropriate funding line

V.C.3.o. Federal Programs - Consolidated Admin (-011) amendment is required in order to allocate revenue for the 2021-2022 school year

V.C.3.p. Finance - To adjust Title I and Title II allocation to Consolidated Admin per State approved budgets

V.C.3.q. Finance - To establish budget for the ARP Homeless 1.0 grant

V.C.4. Extended School Program Budget Amendment - Fund 146

V.C.4.a. Extended School Program - To redistribute funds for purchasing computers and software for the School Age Care Program

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval to enter into a contract with Cookeville Heating & Cooling - Cookeville, Tennessee for the emergency replacement of the mechanical unit at the Upperman High School in the amount of $15,500.00 to be paid for from 141-72620-0399, as noted in the submitted quote.

V.F.2. Approval to extend the current affiliation agreement between Putnam County Board of Education and Volunteer State Community College - Gallatin, Tennessee for the 2021-2022 school year for the Physical Therapist Assistant program students, as submitted.

V.F.3. Approval of the 2021 LEA Compliance Report, as submitted.

V.F.4. Approval of the amendments to the Pepsi Beverage Contract which clarifies language regarding taxes and free products, as submitted.

V.F.5. Approval to enter into a contract with Stone Services Corporation - Cookeville, Tennessee to replace boiler #2 at Cookeville High School as recommended by Maffett Loftis Engineering, LLC - Cookeville, Tennessee in the amount of $276,440.00 to be paid from ESSER funds, as submitted.

V.F.6. Approval of an agreement with Tennessee Senior Community Service Employment Program providing senior adults with job skills and providing salary reimbursement for the senior's salary to the Upper Cumberland Adult Education Program, as submitted.

V.F.7. Approval of Gavin Moore to fill the vacancy left by Laura Young on the Collaborative Conferencing Committee as the unaffiliated member, as submitted.

V.F.8. Approval to rescind the action taken at the September 2, 2021, Board meeting regarding Consent Agenda Items V.A.24., V.A.25. and V.A.26.

V.F.9. Approval of the Memorandum of Understanding from the Collaborative Conferencing Committee effective July 1, 2022 - June 30, 2024, as submitted.

V.F.10. Approval to continue our agreement with Tech Trep Inc. - Vineyard, Utah for online homeschool curriculum for the 2021-2022 school year in the amount of $3,900 per student to be paid from ESSER 2.0, 142-71100-399-932 and VITAL, 141-71100-399-01501, as submitted.

V.F.11. Approval of the Student Teaching Partnership Agreement between Austin Peay State University and the Putnam County School System effective July 1, 2021 - June 30, 2022, as submitted.

V.F.12. Approval of the renewal (Year #2) of the Student Teaching Partnership Agreement between the University of Tennessee at Martin and the Putnam County School System effective July 1, 2021 - June 30, 2022 with the option to request renewal for an additional three years, as submitted.

VI. Policy

VI.A. Approval of policies on first reading ONLY, as submitted.

VI.A.1. Policy 1.8011, Emergency Closings

VI.A.2. Policy 3.205, Security

VI.A.3. Policy 3.211, New Project Planning (New Policy)

VI.A.4. Policy 3.220, Access to Private Facilities

VI.A.5. Policy 4.101, Instructional Standards

VI.A.6. Policy 4.205, Enrollment in Advanced Courses

VI.A.7. Policy 4.213, Family Life Education

VI.A.8. Policy 4.301, Interscholastic Athletics

VI.A.9. Policy 4.605, Graduation Requirements

VI.A.10. Policy 4.700, Testing Programs

VI.A.11. Policy 6.200, Attendance

VI.A.12. Policy 6.202, Home Schools

VI.A.13. Policy 6.300, Code of Conduct

VI.A.14. Policy 6.306, Interference/Disruption of School Activities

VI.A.15. Policy 6.319, Alternative Education

VI.A.16. Policy 6.402, Physical Examinations and Immunizations

VI.A.17. Policy 6.4081, Safe Relocation of Students

VI.A.18. Policy 6.500, Special Education Students

VI.A.19. Policy 6.5001, Restraint and Isolation

VII. Discussion/Presentation

VII.A.  New Southwest Putnam County School Project

VII.A.1. Approval of payment to Upland Design Group, Inc. - Crossville, Tennessee for architectural services for the New Southwest Putnam County School Project in the amount of $166,879.00 to be paid from the Putnam County Bond Issue, as submitted.

VIII. Adjournment