November 7, 2019 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Reports

III.A.1. General Purpose School Cash Flow Analysis

III.A.2. Fund 141 General Purpose School Monthly Budget to Actual Report

III.A.3. Personnel Report

III.A.4. Gifts and Bequests Report as received by individual schools during the 2018-19 school year, per Policy 2.401

III.A.5. Comprehensive Report of individual school budgets for the 2019-2020 school year as submitted per Section 4: Administration of Internal Schools Funds; Title 11, Budgets for Internal School Funds (Tennessee Internal School Uniform Accounting Policy Manual)

III.B. Note American Education Week - November 18 - 22, 2019

III.C. Note Tennessee School Board Association's Annual Convention and Leadership Conference from Thursday, November 14 - Sunday, November 17, 2019

IV. Approval of Minutes

IV.A. Minutes of the Regular October Board Meeting - Thursday, October 3, 2019, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of one-hundred and one (101) Chromebooks and five (5) charging carts from Troxell per quote in the amount of $36,905.00 to be paid from 142-71100-722-111 for ATMS, as submitted.

V.A.2. Approval of the purchase of sixty (60) Chromebooks from Troxell per quote in the amount of $15,300.00 to be paid from 142-71100-722-101 for PSMS, as submitted.

V.A.3. Approval of the purchase of seven (7) Viewsonic Interactive Panels from Troxell per quote in the amount of $19,965.40 to be paid from 142-71100-722-101 for PSMS, as submitted.

V.A.4. Approval of the purchase of one-hundred and ten (110) Chromebooks and two (2) charging carts from Troxell per quote in the amount of $30,450.00 to be paid from 142-71100-722-101 for UMS, as submitted.

V.A.5. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between July 1, 2019 and September 30, 2019, in the amount of $18,726.14 to be paid from 141-73400-399-01604, Other Contracted Service, as submitted.

V.A.6. Approval to purchase video security system equipment upgrades for ATMS, CHS, PSMS  and PSES in the amount not to exceed $$113,047.00 from Central Technologies, Inc. via the Sevier County Schools, Tennessee contract #010419SCS to be paid from 141-72130-790-02144 in the amount of $93,047.00 and 141-72250-790, Other Equipment in the amount of $20,000, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Permission to bid new sprinkler irrigation systems for CHS's football, baseball, and softball fields

V.C. Budget Amendments/Line Item Transfers

V.C.1. Federal Projects Budget Amendments - Fund 142

V.C.1.a. Federal Programs - Neglected (121) carryover to allocate additional funds remaining from 18-19 year

V.C.1.b. Federal Programs - Delinquent (161) Revenue to allocate carryover from the 18-19 year

V.C.1.c. Federal Programs - ATSI Grant (171) to establish the 2019-2020 budget from the carryover of the 2018-2019 funds received from the State Department

V.C.1.d. Adaptive Learning Technology Grant (172)

V.C.1.e. Federal Program - Title II (201) to utilize funds more appropriately

V.C.1.f. Federal Programs - Title III (301) to utilize funds more appropriately according to program needs

V.C.1.g. Title III Immigrant Grant (311) to allocate carryover from the 2018-2019 year

V.C.1.h. Federal Programs - Title IV (401) Revenue to allocate carryover from the 2018-2019 year

V.C.1.i. Federal Programs - Title V (501) to allocate carryover from the 2018-2019 year

V.C.1.j. Federal Programs - Title I (101) Revenue to allocate carryover from the 2018-2019 year

V.C.1.k. Finance - To correct Budget Amendment 19-00022, approved 9/4/19 V.C.3.b. (submitted twice by mistake)

V.C.1.l. Teaching & Learning - Budget for Principal Pipeline Grant

V.C.2. General Purpose School Budget Amendments - Fund 141

V.C.2.a. Finance - To allocate a portion of State Retirement budget to Retirement Hybrid Stabilization account

V.C.2.b. Finance - To adjust budget to account for changes in medical insurance and personnel changes

V.C.2.c. Student Support Service - Budget for additional revenue received from state

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval to extend the current affiliation agreement between Putnam County Board of Education and Volunteer State Community College - Gallatin, Tennessee for the 2019-2020 school year for the Physical Therapist Assistant program students, as submitted.

V.F.2. Approval of the agreement between Putnam County Board of Education and Dr. James Fry - Nashville, Tennessee for the 2019-2020 school year to provide comprehensive psychological evaluations of students, as submitted.

V.F.3. Approval of the agreement between Putnam County Board of Education and psychology interns for the 2019-2020 school year to include reimbursement for mileage to travel between schools at a rate of $0.47 per mile, as submitted.

V.F.4. Approval of 2019 LEA Compliance Report, as submitted.

V.F.5. Approval of the Individual School Cell Phone Benefits for 2019-20 being paid from individual school level funds, as submitted.

V.F.6. Approval to continue agreement with Tech Trep Inc. - Vineyard, Utah for online homeschool curriculum for the 2019-2020 school year to be paid from VITAL, 141-71100-399-01401 at $3,900 per student, as submitted.

V.F.7. Authorize Jerry S. Boyd, Director of Schools, to attend the Tennessee Learning Circle (TLC) Convening in Chicago, Illinois from November 20 & 21 , 2019, with no expense to the school system , per Section 7 of the Director of Schools Employment Contract, "Any out of state meetings require prior Board approval."

V.F.8. Approval to , once again, enter into agreement with Bryan college - Dayton, Tennessee to provide dual enrollment courses for the 2019 - Spring 2020 school year, per student needs to be paid from VITAL: 141-71100-399-01501, as submitted.

V.F.9. Budget to Actual Quarterly Reports

V.F.9.a. Budget to Actual Quarterly Report Fund 141 as of September 2019

V.F.9.b. Budget to Actual Quarterly Report Fund 142 as of September 2019

V.F.9.c. Budget to Actual Quarterly Report Fund 143 as of September 2019

V.F.9.d. Budget to Actual Quarterly Report Fund 146 as of September 2019

VI. Policy

VI.A. Policies on second and final reading, as submitted.

VI.A.1. Policy 1.101, Role of the Board of Education

VI.A.2. Policy 1.202, Duties of Board Members

VI.A.3. Policy 1.2021, Boardsmanship Code of Conduct

VI.A.4. Policy 1.406, Minutes

VI.A.5. Policy 5.303, Personal and Professional Leave

VI.A.6. Policy 6.200, Attendance

VI.B. Policies deleted from the October 3, 2019, Board Agenda being resubmitted for approval on second and final reading.

VI.B.1. Policy 5.200, Separation Practices for Tenured Teachers

VI.B.2. Policy 5.201, Separation Practices for Non-Tenured Teachers

VII. Discussion/Presentation

VII.A. Approval of the recommended names to be granted tenure who have met all requirements of the State of Tennessee, as submitted.

VII.B. New Elementary School Project Update - Kim Chamberlin, Upland Design Group Crossville, Tennessee

VIII. Adjournment