August 1, 2019 at 5:00 PM - Putnam County Regular August Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize Putnam County School System Teachers and Supervisors retiring between July 1, 2018 and June 30, 2019

III.B. Director's Reports

III.B.1. General Purpose School Cash Flow Analysis

III.B.2. Personnel Report

III.B.3. Three-Year Calendar Committee Report Update

IV. Approval of Minutes

IV.A. Minutes of the Regular July Board Meeting - Thursday, June 27, 2019, @ 5:00 PM

IV.B. Minutes of the Special Called Board Meeting - Tuesday, July 16, 2019, @ 5:00 PM

IV.C. Minutes of the Special Called Board Meeting - Tuesday, July 16, 2019, @ 7:30 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to Frontline Technologies Group, LLC for AESOP (Absence & Substitute Management System) and MLP (Professional Learning Management System) for services from July 1, 2019 to June 30, 2020 from the 1 Governmental Purchasing Alliance (contract 19-04PV-14) in the amount of $36,589.50 to be paid, as follows: AESOP - 141 E 72210 399 000 02103 000 = $15,025.36; 141 E 72220 399 000 00000 000 = $2,564.79; 141 E 72230 399 000 00000 000 = $732.95 and MLP - 141 E 72210 399 000 02103 000 = $700.00; 141 E 72210 399 000 02117 000 = $3,766.40; 141 E 72220 399 000 00000 000 = $2,000.00; 142 E 71300 399 801 00000 000 = $600.00; 142 E 72210 399 201 00000 000 = $11,200.00, as submitted.

V.A.2. Approval of payment to Houghton Mifflin Harcourt of Chicago, IL (per member cooperative ESC-19) for professional development services in the amount of $15,680.00 and $91,256.80 to be paid from 142-72210-399-171.

V.A.3. Approval to purchase a Fanuc Robot with Controller Enclosed Education Trainer Cart from Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee to be used in the new Robotics class at Cookeville High School in the amount of $35,000 to be paid from Perkins Reserve Consolidated Fund, 142-71300-730-852, as submitted.

V.A.4. Approval of a payment to Fulcrum Management Solutions, Inc. - Spokane Valley, WA for Thoughtexchange Team Room in the amount of $24,000 for the 2019-20 school year to be paid from 141-72310-599 (General Purpose School), Other Charges, as submitted.

V.A.5. Approval of payment to Skyward - Stevens Point, WI for Accounting and HR Software Annual License fee from July 1, 2019, to June 30, 2020, in the amount of $62,996.00 to be paid from 141-72510-399, Other Contracted Services (General Purpose School Fund), as submitted.

V.A.6. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between April 1, 2019, and June 30, 2019, in the amount of $20,562.29 to be paid from 141-73400-399-01604, Other Contracted Service, as submitted.

V.A.7. Approval of payment to Lexia Learning Systems LLC - Concord, MA (per contract 180302) for professional development services in the amount of $51,408.00 to be paid from 142-72210-524-172 and $46,445.00 to be paid from 142-71100-471-172, as submitted.

V.A.8. Approval of payment to FileWave (USA), Inc. - Indianapolis, IN for FileWave license annual renewal from September 1, 2019, to August 31, 2020, in the amount of $39,804.00 to be paid from 141-72250-399 and 141-71100-722-01607, as submitted.

V.A.9. Approval of a payment to Power School Group, LLC for services from July 15, 2019, to July 14, 2020, in the amount of $59,088.64 to be paid from 141 E 72110 399 000 00000 000, Other Contracted Services (General Purpose School Fund), as submitted.

V.B. Bids/Quotres/Sealed Bids/RFPs (None Submitted)

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Finance - To budget for Porfolio Pear Reviewer Stipend from State of TN

V.C.1.b. Special Education - To budget carry-over funds for VOCRE Grant fund ending September 30, 2019

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.2.a. CTE - To budget CTE Perkins Reserve Consolidated Funds for 2019-2020 School Year

V.C.2.b. Federal Programs - Title III Immigrant Grant Revenue (-311) to establish the 2019-2020 Immigrant Grant Budget

V.C.2.c. Federal Programs - McKinney Vento Homeless Grant Revenue to establish the 2019-2020 Budget

V.C.2.d. Federal Programs - Adaptive Learning Technology Grant Revenue to establish the 2019-2020 Budget

V.C.2.e. Special Education - To budget IDEA Pre-School Discretionary Grant FY-20 (ages 3-5 years)

V.C.2.f. Special Education - To budget allocation for IDEA Discretionary Grant FY-20: "Special Education Licensure, Endorsement or Certification"

V.C.2.g. Special Education - To budget for IDEA Discretionary Grant FY-20: "Increase Percent of Children Appropriately Identified as SWD"

V.C.2.h. Special Education - To budget IDEA Discretionary Grant FY-20: "Increase Access to High Quality Core Instruction"

V.D. Approval of Out-of-County and Overnight Trip Reports

V.D.1. Approval of Out of State/Overnight Trip Report (Secondary), as submitted.

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of 2020, 2021 and 2022 Dental & Vision Insurance Rates, as submitted.

V.F.2. Approval of 2020 Medical Insurance Rates and to front load $500 for new employees entering the Health Savings Account on January 1, 2020, for participants in the Consumer Driven Health Plans, remaining balance will be contributed in equal amounts each payroll, as submitted.

V.F.3. Approval of the Complaint Managers for 2019-2020 School Year, as submitted.

V.F.4. Approval of the following names to be on the Collaborative Conferencing Team representing the Board of Education: Chris Pierce, Beth Gaw, Kevin Maynard, Angie Knight, Dr. Sharon Griggs, Tim Martin and Bridgett Carwile.

V.F.5. Approval of the MOU with Fentress County Schools for space for Adult Education at $450 per month from July 1, 2019 - June 30, 2020 to be paid from Adult Education funds, as submitted.

V.F.6. Approval to join the Cooperative Purchasing Alliance 1 Government Procurement Alliance (1GPA), as submitted.

V.F.7. Approval of an agreement between Putnam County School System and Tennessee Tech University 2019-2020 regarding a Volunteer PreK Pilot Funded PreK Classroom, as submitted.

V.F.8. Approval of a $20 stipend for cell usage for Extended Learning Program beginning July 1, 2019 - June 30, 2020, per Policy 3.3001, Use of Cellular Phones, for Brenda Hughett to be paid from 21st CCLC (142-73300-432) and LEAPs (141-73300-02003), as submitted.

V.F.9. Approval of the annual agreement between Tennessee Department of Education's School Nutrition Program for participation in the National School Lunch Program and School Breakfast Program for SY2019-20, as submitted.

V.F.10. Approval of the Edgenuity Services Agreement between Edgenuity Inc. - Scottsdale, Arizona and Putnam County School System for professional services for the 2019-2020 school year to be paid from General Funds in cooperation with the Interlocal Purchasing System (TIPS) agreement in the total amount of $70,784 to be paid from 141-71100-399-01501 ($65,784) and 141-71200-429 ($5,000), as submitted.

V.F.11. Approval of the Memorandum of Understanding (MOU) between the Tennessee Department of Education and Putnam County School System for the 2019-2020 school year to document essential assurances and related information pertaining to Coordinated School Health Initiative in the amount of $155,000.00 to be paid from State Grant Funds, as submitted.

V.F.12. Approval to enter into a contract with Ident-A-Kid Visitor Management System - Petersburg, Florida for the 2019-2020 school year to be paid from the Safe Schools Grant, 141-72130-399-02118 in the total amount of $27,642.28, as submitted.

V.F.13. Approval to enter into a one-year contract for the 2019-2020 school year (July 1, 2019 - June 30, 2020) with Cintas - Nashville, Tennessee for work uniforms  in the total weekly amount of $51.65 to be paid from 141-72710-329, as submitted.

V.F.14. Approval to enter into a contract for the 2019-2020 school year with STOPit Solutions - Holmdel, N.J. for an anonymous reporting tip line for bullying, harassment, violence or threats in the amount of $7,475.00 to be paid from Safe Schools Grant, 141-72130-399-02118, as submitted.

V.F.15. Approval of a $20 monthly stipend for cell phone usage for the 2019-2020 school year per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72250-199 for the following Technology employees: Jimmy Watkins, David Arney,and Michael McCarver, as submitted.

V.F.16. Approval of the Instructure Services Agreement between Instructure, Inc. - Salt Lake City, Utah and Putnam County School System for professional services for the 2019-2020 school year in the amount of $20,000 to be paid from General Funds in cooperation with the National IPA #R150702 agreement, as submitted.

VI. Policy

VI.A. Policy 2.805, Purchasing

VI.B. Policy 2.900, Student Activity Funds Management

VII. Discussion/Presentation

VII.A. Discuss Architectural Contract

VII.A.1. Define scope of work (PreK-4; PreK-8).

VII.B. General Purpose School Budget Fund 141 - Draft #5

VIII. Adjournment