February 4, 2021 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Reports

III.A.1. General Purpose School Cash Flow Analysis

III.A.2. Monthly budget to Actual Report - Fund 141

III.A.3. Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular April Board Meeting - Thursday, April 1, 2021 @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the emergency purchase (due to unexpected failure of current steamer and daily dependence on this piece of equipment) of a double-stack steamer for Burks Elementary from TriMark Strategic -Knoxville, Tennessee in the amount of $15,368.80  to be paid from 143-E73100-710-00025, as submitted.

V.A.2. Approval of payment to Tennessee Technology University - Cookeville, Tennessee for State of Tennessee for State of Tennessee reimbursement for Pre-K between January 1, 2021, and March 31, 2021, in the amount of $22,975.98 to be paid from 141-73400-399-01604, Other Contracted Service, as submitted.

V.A.3. Approval of the purchase of COMP (Classroom Organization and Management Program) - Nashville, Tennessee manuals for the required new employee training from Vanderbilt University per sole source letter in the amount of $14,400.00 to be paid from 142-72210-524-201, as submitted.

V.A.4. Approval of the purchase of fifty-seven (57) Chromebooks from Trox, per contract TCPN-01-48 in the amount of $14,535.00 to be paid from 142-71100-722-101 for Upperman Middle School, as submitted.

V.A.5. Approval of the purchase of iReady from Curriculum Associates - North Billercia, MA, per contract, in the amount of $$300,458.88 to be paid from 142-71100-471-172 ($8,411.61), 142-71100-471-932 ($156,500) and 12-71100-471-933 ($135,547.27), as submitted.

V.A.6. Approval of the purchase of ELA intervention for elementary schools from Amplify - Brooklyn, New York per RFP 18-15 MNPS in the amount of $502,296.83 to be paid from 142-71100-471-932, as submitted.

V.A.7. Approval of the ongoing IB professional development for new and current teachers from FLIBS (Florida Association of IB World Schools) for sixteen (16) teachers in the amount of $12,400.00 to be paid from 142-72210-524-201, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs (None Submitted)

V.B.1. Approval of the sale of the Blue Bird School Bus #32 (VIN #1BABNBXA03F212848) to J. J. Merchant - Purvis, MS in the sealed bid amount of $1,592.92, as submitted.

V.B.2. Approval of the Transportation tire bids for steer tires from Maggart Tire Co. - Nashville, Tennessee and for retread tires from Wilson Co. Tire - Lebanon, Tennessee, as submitted on the bid tally sheet.

V.B.3. Approval of the Transportation fuel bid from JAT Energy - Chattanooga, Tennessee, as submitted on the bid tally sheet.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.3. Federal Projects Line Item Transfers - Fund 142

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the job descrption for ESSER Coordinator, as submitted.

V.F.2. Approval of the 2021 COVID Leave Policy extended to June 30, 2021, as submitted.

V.F.3. Approval of the continuation of the current agreement between Putnam County School System and Tennessee Technology University for the rental of the space for the Independence Program with new provisions, as submitted.

V.F.4. Approval of the temporary revision request, permitted by State Board of Education Emergency rule 0520-1003.03 #11(h), that the weighting of TCAP scores (Board Policy 4.700) be set at zero percent (0%) for the 2020-21 school year and revert back to the current fifteen percent (15%) thereafter, as submitted.

V.F.5. Approval of the Budget to Actual Quarterly Report as of March 2021 for Fund 141, 142, 143 and 146, as submitted.

V.F.6. Approval to enter into a contract with Maffett Loftis Engineering LLC - Cookeville, Tennessee for the design/bid documents required to bid the Energy Management System Upgrade/Replacement and Roof Top Units at Avery Trace Middle School in the lump sum amount of $20,100.00 to be paid from the ESSER 2.0 Grant.           .

V.F.7. Approval of the list of teachers being submitted to be granted teacher tenure effective August 3, 2021, who have met all requirements of the State of Tennessee.

V.F.8. Approval of the Collaborative Conferencing Committee's Memorandum of Understanding for July 1, 2021 - June 30, 2024 school years, as submitted.

V.F.9. Approval to enter into contract with Johnson Controls - Nashville, Tennessee to make emergency repair leaks at the suction elbow and discharge flange on Chiller #2 at Cookeville High School in the amount of $10,978.43 to be paid from 141-72620-399, Other Contracted Services, as submitted.

V.F.10. Approval to renew the contract (Year 4)with Turf Masters Landscape Management - Cookeville, Tennessee for systemwide lawn care in the monthly amount of $18,290.23 to be paid from_____________________________, as submitted.

V.F.11. Approval to enter into a contract with Upland Design Group - Crossville, Tennessee for the design/bid documents required to bid the resurfacing of the Cookeville High School tennis courts in the lump sum amount of $7,500.00 to be paid from_____________________, as submitted.

V.F.12. Approval to accept ownership of a (new) donated storage building from the Putnam Education Partnership Foundation (PEP) with final placement of the storage building to be determined by school maintenance, as submitted.

VI. Discussion/Presentation

VI.A. Discuss the formation of a committee to address the Algood Logo.

VI.B. 2021-2022 General Purpose School Budget Draft #1

VII. Adjournment