December 3, 2020 at 5:00 PM - Putnam County Regular December Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. Director's Reports

III.B.1. General Purpose School Cash Flow Analysis

III.B.2. Monthly Budget to Actual Report - Fund 141

III.B.3. Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular November Board Meeting - Thursday, November 5, 2020, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase for Cookeville High School (CHS) of a Festival Boston Model 218 Ebony Polish Piano from Steinway Piano Gallery - Nashville, Tennessee per quote in the total amount of $18,000 to be paid from the following: $14,850.00 from 142-71100-722-401 and $3,150.00 from CHS funds, as submitted.

V.A.2. Approval to purchase a new Pole Vault Value Pit for the Cookeville High School (CHS) Track and Field Team from M. F. Athletics - West Warwick, RI in the amount of $16,495.00 to be paid from the CHS Tract Team restricted account, as submitted.

V.A.3. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between July 1, 2020 and September 30, 2020, in the amount of $19,056.87 to be paid from 141-73400-01604, Other Contracted Service, as submitted.

V.A.4. Approval to purchase Apple iPads (thirty (30) @ $294.00 each = $8,820.00) and (eight (8) @ $299.00 each = $2,392.00) in the total amount of $11,212.00 to be paid from the IDEA Partnership for Systemic Change Preschool Implementation Grant FY-21, as submitted.

V.A.5. Approval to purchase a Reman long block engine installed on a 2013 IC SPED Bus from Landmark Trucks, LLC - Cookeville, Tennessee in the amount of $22,701 to be paid from 141-72710-453, as submitted.

V.A.6. Approval of payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services from August 14, 2020 to November 30, 2020, in the amount of $11,251.66 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.A.7. Approval of a payment to Baseline Sports Construction, LLC - Knoxville, Tennessee in the amount of $9,755.41 (Pay App #3) for the Cookeville High School Track Replacement to be paid from 141-72620-799, Other Capital Outlay, as submitted. (General Purpose School Fund)

V.A.8. Approval of a payment to Baseline Sports Construction, LLC - Knoxville, Tennessee in the amount of $12,927.00 (Final Pay App) for the Cookeville High School Track Replacement to be paid from 141-72620-799, Other Capital Outlay, as submitted. (General Purpose School Fund)

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval of the 4-post Alignment Lift Set bid from Advance Stores Company, Inc. - Roanoke, VA for the Cookeville High School's CTE Automotive & Light Repair Class in the total amount of $21,050.00 to be paid from 142-71300-730-852, Perkins Reserve Consolidated Grant Fund, as submitted on the bid tally sheet.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Adult Education to budget for revenue received for Adult Education

V.C.1.b. Finance to adjust budget for contracted substitute teacher service

V.C.1.c. Finance to budget for the Tennessee Safe Schools and School Safety grants

V.C.1.d. Finance to budget for VW Settlement Bus Grant

V.C.1.e. Finance to budget for sale of out-of-service buses

V.C.1.f. Finance to allocate a portion of State Retirement budget to Retirement Hybrid Stabilization account

V.C.1.g. Finance to adjust budget to account for changes in medical insurance and personnel changes

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.2.a. Federal Programs Title I (101) revenue amendment to allocate 2019 - 2020 carryover funds

V.C.2.b. Federal Programs Title I (101) amendment for schools to utilize funds more appropriately according to program needs

V.C.2.c. Special Education to reallocate funds in the IDEA Partnership for Systemic Change Preschool Implementation Grant FY-21

V.C.2.d. Federal Programs ESSER Grant (930) amendment to cover salaries

V.D. Approval of Out-of-County and Overnight Trip Reports (None Submitted)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the election results for Collaborative Conferencing with 66.5% in favor of collaborating, as submitted.

V.F.2. Approval of the following members representing PET and PCEA for 2021:

• PET - Danielle Johnson, Dee Bean, Sandy Harris
• PCEA - Diane Phy, Lesley Worsham, Cristal Roberts

V.F.3. Approval of a $20 monthly stipend for Jamey Ray Pack for cell phone usage for the 2020 - 2021 school year per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72220-199, as submitted.

VI. Policy

VI.A. Policies on first and final reading.

VI.A.1. Policy 6.304, Student Discrimination, Harassment, Bullying, Cyber-bullying, and Intimidation

VI.A.2. Policy 6.3041, Title IX & Sexual Harassment

VI.A.3. Policy 6.305, Student Concerns

VI.A.4. Policy 6.500, Special Education Students

VI.A.5. Policy 6.5001, Restraint and Isolation

VI.A.6. Policy 6.319, Alternative School Programs

VII. Discussion/Presentation

VII.A. Director of Schools' Performance Evaluation

VII.B. Director of Schools' Contract

VII.C. Remote Learning Review

VII.D. Discuss Communication Supervisor position

VIII. Adjournment