October 24, 2017 at 5:00 PM - Putnam County Regular November Board Meeting
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I. Meeting Called to Order
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II. Approval of Agenda
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III. Announcements
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III.A. Recognize Upperman High School Coach Dana McWilliams for being named Tennessee Girls Basketball Coach of the Year
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III.B. Director's Reports
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III.B.1. Finance Reports
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III.B.1.a. General Purpose School Cash Flow Analysis
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III.B.1.b. 2017-2018 Cell Phone Benefits Report per Policy 3.3001
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III.B.1.c. 2016-2017 School Donations Report per Policy 2.401
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III.B.1.d. 2017-2018 School Budgets
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III.B.2. Personnel Report
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III.B.3. Note letter dated 10-06-17 from Tennessee Department of Education regarding Putnam County Schools being in full compliance of ESEA and IDEA program requirements after completion of results-based monitoring.
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IV. Approval of Minutes
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IV.A. Minutes of the Regular October Board Meeting - Thursday, September 28, 2017, @ 5:00 PM
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V. Approval of Consent Agenda
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V.A. Payments/Purchases
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V.A.1. Approval of the purchase of ELLevation program for EL teachers per Sole Source letter in the amount of $11,850.00 to be paid from 142-72210-599-301, as submitted.
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V.A.2. Approval of the purchase of Performance Matters student data tracking per Sole Source letter in the amount of $32,000.00 to be paid from 142-72210-399-101, as submitted.
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V.B. Bids/Quotes/Sealed bids/RFPs
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V.B.1. Approval of the School Nutrition Equipment Bid from Trimark Strategic - Knoxville, Tennessee in the total amount of $47,088.21 to be paid from food service funds, as submitted.
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V.B.2. Approval of the School Nutrition Delivery Ready to Eat Pizza Bid from Pizza Hut - Cookeville, Tennessee in the amount of $6.50 unit price for 14" pizza to be paid from food service funds, as submitted.
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V.B.3. Approval to bid Systemwide Mowing Services with contract expiring 11/15/17
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V.B.4. Approval to renew the Janitorial Services bid contract (renewal year #3) with Southern Management ABM, LLC - Bartlett, Tennessee effective January 1, 2018 - December 31, 2018, with 2% increase per contract option, as submitted.
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V.C. Budget Amendments/Line Item Transfers
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V.C.1. General Purpose School Budget Amendments - Fund 141
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V.C.1.a. Finance - Central Cafeteria fund to GPS fund
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V.C.1.b. Special Education - To allocate federal funds awarded to PCS for services to High Cost SWD, to be budgeted and expended thru Special Education General Purpose funds
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V.C.1.c. Grants - To establish budget for camp supplies
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V.C.1.d. Teaching & Learning - Budget for Principal Pipeline Grant
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V.C.1.e. Special Education - To budget monies donated by Tennessee Knights of Columbus to Putnam County Schools for the Special Education Department to be used to purchase materials for our students with disabilities
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V.C.1.f. Early Childhood Education - To budget for Ready to be Ready Coaching Network mini grant
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V.C.1.g. Finance - To correct LEAPS budget to match grant amount from State of Tennessee
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V.C.1.h. Early Childhood Education - To budget for ECET2 Training
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V.C.1.i. Early Childhood Education - To budget for CKLA Training (Nov 2017)
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V.C.2. Federal Projects Budget Amendments - Fund 142
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V.C.2.a. Special Education - To budget IDEA Discretionary Supplement Funds awarded to PCS for the 2017-18 school year
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V.C.2.b. CTE Carl Perkins - To move monies to help improve the CTE Programs in Putnam County
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V.C.2.c. CTE Carl Perkins - To move monies to help improve the CTE Programs in Putnam County
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V.C.2.d. Federal Programs - Title III to utilize funds more appropriately according to program needs
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V.C.2.e. Federal Programs - Title III (301) to allocate carryover from the 2016-2017 school year
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V.C.2.f. Federal Programs - Title II (201) to utilize funds more appropriately according to program needs
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V.C.2.g. Federal Programs - Title IIA (201) to allocate 2016-2017 carryover
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V.C.2.h. Federal Programs - Consolidated Administration (011) to allocate additional funds
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V.C.2.i. Federal Programs - Title IA (101) to allocate carryover funds from the 2016-2017 school year
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V.C.2.j. Federal Programs - Title IV (401) to allocate revenue from the State Department
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V.C.2.k. Federal Programs - Title IA Neglect (121) to allocate additional revenue from the State Department
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V.C.2.l. Federal Programs - Title V (501) to utilize funds more appropriately according to program needs
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V.C.2.m. Federal Programs - Title V (501) to allocate additional revenue from the State Department
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V.C.2.n. Federal Programs - Title III Immigrant Grant (311) to allocate revenue from the State Department
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V.D. Approval of Out-of-County and Overnight Trip Report, as submitted.
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V.E. Approval of Grant Report, as submitted.
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V.F. Other
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V.F.1. Approval of the Memorandum of Understanding (MOU) for the 2017-2018 CTE Exams for Horticulture Science Pilot for Cookeville High School (CHS) and Upperman High School (UHS), as submitted.
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V.F.2. Approval of the Memorandum of Understanding (MOU) for the 2017-2018 Tennessee Specific Industry Certification for Social Health Services Pilot for Cookeville High School (CHS), as submitted.
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V.F.3. Approval of the agreement between Putnam County Board of Education and Professional Crisis Management (PCMA Inc.) - Sunrise, Florida for Instructor Re-Certification Course in the amount of $3,000 for up to ten (10) PCS participants to be paid from 141-72220-399, as submitted.
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V.F.4. Approval to extend the current affiliation agreement between Putnam County Board of Education and Volunteer State Community College - Gallatin, Tennessee for the 2017-2018 school year for the Physical Therapist Assistant Program students, as submitted.
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V.F.5. Approval of the General Purpose School Fund Quarterly Report for the quarter ending September 2017, as submitted.
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V.F.6. Approval of the 2017-2018 LEA Compliance form for submission to the TN Department of Education, as submitted.
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V.F.7. Approval of the Dual Enrollment Agreement between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee and Putnam County Schools for the 2017 - 2018 school year, as submitted.
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V.F.8. Approval of a $20 per month stipend for cell phone usage per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72250-199 for the following Technology Department employees: Jimmy Watkins, David Arney, and MIchael McCarver, as submitted.
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V.F.9. Approval of the Memorandum of Understanding (MOU) with American School Counseling Association (ASCA) to provide six (6) training sessions over a two-year period for Putnam County School System Counselors to be paid from each of the school's School Improvement Funds, 141-71100-599-02103 in the amount of $18,200.00, as submitted.
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VI. Policy
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VI.A. Approval of policies on second and final reading, as submitted.
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VI.A.1. Policy 5.117, Teacher Tenure
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VI.A.2. Policy 6.2011, Voluntary Pre-K Attendance
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VII. Discussion/Presentations
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VII.A. 3rd - 8th Grade Testing Update - Denette Kolbe
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VII.B. Discuss Future Long Range Planning
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VIII. Adjournment
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