June 29, 2017 at 5:00 PM - Putnam County Regular July Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Reports

III.A.1. Personnel Report

III.A.2. Financial Report

III.B. Recognize Upperman Campus Community Council

IV. Approval of Minutes

IV.A. Minutes of the Regular June Board Meeting - Thursday, June 1, 2017, @ 5:00 PM

IV.B. Minutes of the Work Session Board Meeting - Thursday, June 1, 2017, @ 5:45 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval to purchase e-Rate eligible network cabling and installation services from the Tennessee Education Broadband Consortium, State Master Contract from approved service provider, Central Knox, Inc., in the amount of $53,610.00 to be paid from 141-71100-722-02100 ($45,000) and 141-72810-499 ($8,610.00, as submitted.

V.B. Bids/Quotes/Sealed bids/RFPs

V.B.1. Approval of the Finish Materials and the Framing Materials Bids for the Construction Projects at Cookeville, Monterey, and Upperman High Schools, as submitted on the bid summary sheets.

V.B.2. Permission to sell portable classrooms located at the old Uffelmen Elementary location through the online sales network.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendment - Fund 141

V.C.1.a. Finance - To budget for BEP Growth Funds - 2nd payment

V.C.2. General Purpose School Line Item Transfer - Fund 141

V.C.2.a. Adult Education - To realign budget to meet expenditure needs

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Federal Programs - Blending Funds (111) for year end clean up

V.C.3.b. Federal Programs - Title I (101) for year end clean up

V.C.4. Federal Project Line Item Transfer - Fund 142

V.C.4.a. Federal Programs - Title IIA (201) for year end clean up

V.C.5. Central Cafeteria Budget Amendment - Fund 143

V.C.5.a. School Nutrition - Increase budget for food costs from Fund Balance

V.C.6. Central Cafeteria Line Item Transfer - Fund 143

V.C.6.a. School Nutrition - Year End line item transfer

V.D. Approval of Out-of-County and Overnight Trip Report, as submitted.

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of the following job descriptions for District Enrichment Specialist and School Enrichment Specialist, as submitted.

V.F.1.a. District Enrichment Specialist

V.F.1.b. School Enrichment Specialist

V.F.2. Approval of the $20 Monthly Stipend for cell phone usage for the 2017-2018 school year per Policy 3.3001, Use of Cellular Phones to be paid from 141-72220-199, as submitted.

V.F.3. Approval of the renewal of the agreement between Putnam County Board of Education and Stellar Therapy Services, LLC - Chattanooga, Tennessee for the 2017-2018 school year to seek and obtain reimbursement from TennCare Managed Care Contractors for related services provided by Putnam County Schools, as submitted.

V.F.4. Approval of the Putnam County School System 2017-2018 System Wide (Elementary, Middle & High School) School Fees, as submitted.

V.F.5. Approval of the attached Memorandum (MOU) from Local Workforce Development Area 4 for space for Adult Education at the American Job Center in Crossville, Tennessee not to exceed a cash amount of $7,000.00 a indicated in Attachment #1 from ETHRA (East Tennessee Human Resource Agency), as submitted.

V.F.6. Approval of the Memorandum of Understanding (MOU) from Local Workforce Development Area 7 for space for adult education at the American Job Center in Cookeville, Tennessee not to exceed a cash amount of $7,000.00 as indicated in Attachment #1 from Upper Cumberland Human Resource Agency (UCHRA), as submitted.

V.F.7. Approval of the Consolidated Application as submitted to ePlan for Con. Admin. (011), Title I (101), Schoolwide Pool (111), Title IA Neglected (121), Title II (201), Title III (301), Title V (501), IDEA Part B, and IDEA Preschool, as submitted.

V.F.8. Approval of the renewal of My Learning Plan (Frontline Education), per quote, in the total amount of $14,176.33 to be paid from the following: 142-72210-399-201 ($11,500.00), 141-72220-399 ($1,500.00), 142-71300-399-809 ($500.00), and 141-72210-399-02103 ($676.33), as submitted.

V.F.9. Approval of the Memorandum of Understanding (MOU) between the Tennessee Department of Education and the Putnam County School System at Cookeville High School for the Statewide Dual Credit Program for the 2017-2018 Academic Year, as submitted.

V.F.10. Approval to renew the Gov Deals contract for the 2017-2018 school year, as submitted.

V.F.11. Approval of the Memorandum of Understanding (MOU)/contract for the Canvas LMS for use in VITAL Program in the Putnam County School System (PCSS) effective July 1, 2017 - June 30, 2018, as submitted.

V.F.12. Approval of the 2017 - 2018 Salary & Wages, as submitted.

V.F.12.a. Classification Chart and Pay scale for both Hourly and Professional Non-certified Employees

V.F.12.b. Certified Employees

V.F.13. Approval of the 2017-2018 Organizational Chart, as submitted.

V.F.14. Approval of the revised Vision, Mission, and Core Values, as submitted.

V.F.15. Approval of the Memorandum of Understanding (MOU) between Tennessee Department of Education (TDOE) and the Putnam County School System (PCSS) to document essential assurances, obligations, and related information pertaining to the Coordinated School Health Project, as submitted.

V.F.16. Approval of the agreement between Putnam County Board of Education and the Institute for Multi-Sensory Education - Northville, Michigan to perform Orton-Gillingham method training 30 hours for thirty (30) Special Education teachers in the amount of $24,000.00 and Advanced Continuum Orton-Gillingham method training 24 hours for thirty-five (35) Special Education teachers in the amount of $28,000.00 ($35,025.00 to be paid from 142-72220-524-895, Federal Grant Statewide Assessments and $16,975.00 to be paid from 141-72220-524, General Purpose Funds, as submitted.

V.F.17. Approval of the Policy Statement for Providing Free and Reduced Price Meals to Students, as submitted.

VI. Policy

VI.A. Policy 4.600, Grading System

VII. Discussion - Presentations

VII.A. Priority 3 Enrollment Requests

VII.B. Discuss request from Mt. Hermon Church

VII.C. Discuss future property.

VII.D. Discuss supplements.

VII.E. Approval of the FY 18 budgets, as submitted.

VII.E.1. 141 General Purpose School Budget Draft #3

VII.E.2. 142 Federal Projects Budget

VII.E.3. 143 Central Cafeteria Budget

VII.E.4. 146 Extended School Program Budget

VIII. Adjournment