April 6, 2017 at 6:00 PM - Putnam County Regular April Board of Education Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize Upperman High School Special Olympics Basketball Team for winning the State Championship

III.B. Recognize Upperman High School Lady Bees Basketball Team for winning the State Championship and UHS Cheerleaders

III.C. Recognize Algood Middle School (AMS) Lego Robot Team who won first place out of fifty (50) teams at the TTU competition on February 13th, 2017

III.D. Recognize the Prescott South Middle School (PSMS) 7th & 8th grade boys basketball team for becoming Jr. High Boys AAA Division State Champions at the James C. Haile Tournament.

III.E. Recognize Tennessee School Board Association's (TSBA) 2017 SCOPE Delegates

III.F. Director's Reports

III.F.1. Personnel Report

III.F.2. Financial Report

III.F.3. Supplement Committee Progress Update

III.F.4. Enrollment Update

IV. Approval of Minutes

IV.A. Approval of the Minutes of the Regular March Board - Thursday, March 2, 2017, @ 5:00 PM.

IV.B. Approval of the Minutes of the Strategic Work Session - Monday, March 27, 2017, @5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to Moore, Rader and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from November 15, 2016, to March 21, 2017, in the amount of $14,027.70 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.A.2. Approval to purchase equipment from Phonak U.S. - Aurora, IL for students with disabilities (hearing impairments) as follows: nineteen (19) Digimaster Systems (sound fields) in the amount of $525.00 each in the total amount of $9,975.00 and two (2) Roger Touchscreen Mics in the amount of $715.00 each in the total amount of $1,430.00 to be paid from 141-71200-725, as submitted. (General Purpose Schools)

V.A.3. Approval to purchase renewal of iBoss network web gateway security subscription through April 2018 from Personal Computer Systems, Inc. (per Bedford Co. Schools contract) in the amount of $13,600.00 to be paid from 141-71100-722-02106, as submitted.

V.A.4. Approval to purchase Avigilon video security system equipment and installation for the Operations & Support Annex facility from Central Technologies, Inc. (per Anderson Co. Schools contract) in the amount of $14,186.00 to be paid from 141-72810-499, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs (None Submitted)

V.C. Budget Amendments/Line Item Transfers

V.C.1. Federal Projects Budget Amendments - Fund 142

V.C.1.a. 21st/Grants - Budget for 21st CCLC Revenue

V.C.1.b. Federal Programs - Title I (101) to utilize funds more appropriately according to program needs

V.C.1.c. Federal Programs - Blending Funds/Schoolwide Pool (111) to utilize funds more appropriately according to program needs

V.C.1.d. Federal Programs - Immigrant Grant (311) to utilize funds more appropriately

V.C.2. Federal Projects Line Item Transfers - Fund 142

V.C.2.a. Title II (201) to utilize funds more appropriately according to program needs

V.C.3. General Purpose School Budget Amendments - Fund 141

V.C.3.a. Special Education - To adjust budget to match the revised allocation from the state for the School to Work program

V.C.3.b. Adult Education - To purchase CASAS testing and curriculum resources from approved list

V.C.3.c. Adult Education - To budget for revenue received for Adult Education Critical Needs

V.C.4. General Purpose School Line Item Transfers - Fund 141

V.C.4.a. Special Education - To purchase car seats and safety harnesses for transporting SWD on busses

V.C.4.b. Special Education - Spring Clean-up

V.C.4.c. Special Education - To purchase equipment for Students With Disabilities (SWD) such as Soundfield systems for the hearing impaired, Chrome Books, iPads and to budget for Summer programs for SWD

V.C.4.d. Pre-K - To establish Voluntary Pre-K Budget from State of TN Funds

V.C.4.e. LEAPS - Amend budget to better utilize spending

V.D. Approval of Out-of-County and Overnight Trip Report

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of the service agreement MOU between Putnam County School System (PCSS) and Cummins, Inc. to employ PCSS students in the E2 program, which provides full-time employment as student pursue their GED.

V.F.2. Approval of the extension of the Gallup contract from March 20, 2017,, until June 30, 2017, as submitted.

V.F.3. Approval of the 2017-2018 audit quote as professional services rendered by Tamara Beckman, CPA, for the nineteen schools activity funds and cafeteria funds year ending June 30, 2018, as submitted.

V.F.4. Approval to authorize the Director of Schools to sign the audit contract in the amount of $12,600 to be paid from 141-72310-305.

V.F.5. Approval of the amendment to the Dual Credit agreement between Tennessee Technological University (TTU) and Putnam County Board of Education, as submitted.

V.F.6. Approval of the following dates for the 2017 Summer Programs: May 30th thru June 23rd - Elementary Title Schools (3rd grade struggling readers); May 30th thru June 30th - VITAL Summer School (Credit Recovery, Grades 7-12); and May 30th thru July 7th - VITAL Summer School (Credit Advancement, Grades 7-12).

V.F.7. Approval to name the new Monterey High School softball field, "Delk Field", after softball coach, Judy Delk.

V.F.8. Approval of the letter from the Board of Education to the Tennessee Department of Education to be included with the county's Volunteer PreK Grant Application due on April 14, 2017, as submitted..

V.F.9. Approval of a request from Algood Middle School (AMS) for permission for the AMS softball team to accept a used storage building to be placed next to the AMS softball field with review and approval of the fitness of the storage building and placement of the building by the maintenance department prior to the placement of the building on site with all cost to move and paint building to be at the expense of the AMS softball team, as submitted.

V.F.10. Approval of the Memorandum of Understanding (MOU) between Tennessee Department of Education and Putnam County for the 2017-2018 Code.org Computer Science Pilot Advanced Placement Computer Science Principles course at Cookeville High School (CHS), as submitted.

VI. Policy

VI.A. Policies on second and final reading

VI.A.1. Policy 5.1101, Differentiated Pay Plan

VI.A.2. Policy 5.305, Family and Medical Leave

VI.B. Policies on first reading only

VI.B.1. Policy 3.500, Food Service Management

VI.B.2. Policy 3.5001, Meal Charge Policy

VI.B.3. Policy 4.207, English Learners

VI.B.4. Policy 6.411, Student Wellness

VII. Discussion - Presentations

VII.A. Discuss 2017-2018 Priority Enrollment Recommendations

VII.B. Discuss Monterey Mayor Bill Wiggins' request for permission to conduct the fireworks show for the July 4th Fireworks Celebration in Monterey at the ball park.

VIII. Adjournment