June 30, 2016 at 5:00 PM - Putnam County Board of Education

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. MyON Summer Reading Update

IV. Approval of Minutes

IV.A. Minutes of the Regular June Board Meeting - Thursday, June 2, 2016, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval to purchase classroom materials for literacy intervention to be used with SWD: SPIRE Pre-Level 1-5 Set, Thirty Seven (37) in the amount of $1,347.20 each in the total amount of $49,846.40 to be paid from 142-71200-429-895, Statewide Assessment Grants, as submitted.

V.A.2. Approval of the purchase of the Universal Screener for the 2016-2017 school year with a not to exceed amount of $97,540 through NWEA MAP to be paid from 141-72210-599-02103, as submitted.

V.A.3. Approval to purchase of 105 Chromebooks @ $180 each = $18,900; (3) Chromebook Carts @ $1,250 each = $3,750; 105 Google Chrome Mgmt Console @ $25.00 each = $2,625 in the total amount of $25,275 from Troxell - Madison, AL from the #NCPA-06 contract to be paid from Cookeville High School funds only, as submitted.

V.A.4. Approval to purchase the remaining K-8 math textbooks from Tennessee Book in the amount of $425,000.00 to be paid from 141-71100-449-02117.

V.A.5. Approval to purchase new adoption textbooks for the Career & Technical Education, not determined at this time, in the not to exceed amount of $100,000.000 to be paid from 141-71100-449-02117, as recommended by the textbook committee.

V.A.6. Approval of payment to Lewis, Thomason, King & Waldrop, P.C. - Knoxville, Tennessee for legal services in the amount of $370.50 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)

V.A.7. Approval to purchase iBoss Enterprise network appliance from Personal Computer Systems, Inc. (per Bedford Co. Schools contract #14-24) in an amount not to exceed $23,095.00 to be paid from 141-71100-02106.

V.A.8. Approval of the purchase of three (3) Promethean Boards @ $2,732.00 each in the total amount of $8,196.00 from Personal Computer Systems, Inc. -Louisville, Tennessee from the State Bid to be paid from Cookeville High School funds only, as submitted.

V.A.9. Approval to purchase thirty-six (36)desktop computers and two (2) Chrome carts of seventy-two (72) chromebooks and two (2) carts from the state contracted vendor, Troxell - Madison, Alabama, to be paid from the donation to Upperman High School from Joe B. Bruce for a computer lab in memory of his mother, Buelah Rodgers Bruce, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval of the Finishing Materials and Framing Materials bids for the Construction Projects at Cookeville, Monterey, and Upperman High Schools, as submitted on the bid summary sheet.

V.C. Budget Amendments/Line Item Transfers

V.C.1. Federal Projects Budget Amendments - Fund 142

V.C.1.a. BA 142 Federal Programs - Title I (101) year end clean up

V.C.2. Federal Projects Line Item Transfers - Fund 142

V.C.2.a. 21st CCLC Grant - to better utilize funds

V.C.2.b. Finance - To reallocate School Climate Grant budget to fully expend remaining funds

V.C.3. General Purpose School Line Item Transfers - Fund 141

V.C.3.a. Reallocation of LEAPS Grant Budget

V.C.3.b. Special Education - To pay for medical insurance and salaries for consulting teachers

V.C.3.c. Finance - Year End Clean up Pre-K

V.C.3.d. Finance - Year End Clean Up

V.C.4. Food Service Budget Amendment - Fund 143

V.C.4.a. School Nutrition - Budget and reallocate additional revenue

V.D. Approval of Out-of-County and Overnight Trip Report, as submitted.

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of the 2016-2017 Putnam County School System High School Honors Courses, as submitted.

V.F.2. Approval of 2016-2017 Putnam County School System fees, as submitted.

V.F.3. Approval of contract with DeKalb County for a Special Education Program for one (1) student for the 2016-17 school year with DeKalb County responsible for tuition and other services agreed upon, as submitted.

V.F.4. Approval of the agreement between Putnam County School System and Tennessee Tech University Pilot Funded Pre-K 2016-2017, as submitted.

V.F.5. Approval of a $20 Monthly Stipend for cell phone usage for the 2016-2017 school year per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72220-199 for the following Special Education employees: Sheri Roberson, Terri Melton, Gina Hale, Tonia Wheeler, Laura Rich, Renee Giles, Sheree Bernard, Tammy Julian, and Shelia Barker.

V.F.6. Approval of agreement between Putnam County Board of Education and the Institute for Multi-Sensory Education - Northville, Michigan to perform Orton-Gillingham method training for thirty-five (35) SPED teachers in the amount of $30,500 with $30,2000 to be paid from 142-72220-524-895, Federal Grant Statewide Assessments and with $300 to be paid from 141-72220-524, General Purpose funds, as submitted.

V.F.7. Approval of a $20 stipend for cell phone usage for Brenda Hughett, Extended Learning Program Coordinator effective July 1, 2016 - June 30, 2017, per Policy 3.3001, Use of Cellular Phones, as submitted.

V.F.8. Approval of the renewal of the agreement between Calvert Education Partners and Putnam County School System relating to Putnam VITAL Home school offerings for the 2016-2017 school year in the amount of $2,100 per home school student to be paid from VITAL #72210-399-01501, as submitted.

V.F.9. Approval of Consolidated Application as submitted to State Department via ePlan, consisting of the following Amendments: Consolidated Administration (011), Title I (101), Title II (201), and Title III (301), as submitted.

V.F.10. Approval of the Compass Learning Memorandum of Understanding for the 2016-2017 school year.

V.F.11. Approval of the 2016-2017 Putnam County Schools Salary Scales.

V.F.11.a. Administrators & Supervisors Salary Scale

V.F.11.b. Assistant Principals Salary Scale

V.F.11.c. Principal Salary Scale

V.F.11.d. Differentiated Pay Plan

V.F.11.e. VITAL Online Teacher Pay Scale

V.F.11.f. Athletic and Activity Supplement amounts and guidelines

V.F.11.g. Classification Chart and Pay-scale for both Hourly and Professional Non-certified Employees

V.F.12. Approval of the 2016 - 2017 Organizational Chart, as submitted.

V.F.13. Approval of International Baccalaureate (IB) fees for the 2016-2017 school year in the amount of $11,370.00 to be paid from 141-72210-599-02103, as submitted.

V.F.14. Approval of the Collaborative Conferencing Team, as submitted.

V.F.15. Approval of renewal of the agreement between Putnam County Board of Education and Stellar Therapy Services, LLC - Chattanooga, Tennessee for the 2016 - 2017 school year to seek and obtain reimbursement from TennCare Managed Care Contractors for related services provided by Putnam County Schools, as submitted.

VI. Building Project Discussion

VI.A. Monterey High School Project

VI.A.1. Certificate of Substantial Completion - Site only

VI.A.2. Change Order #025

VI.A.3. Payment to Rouse Construction Company - Farragut, Tennessee Application #033

VI.A.4. Partial Release of Retainage Application Payment #034

VI.A.5. Proposed Change Orders

VI.A.5.a. PCO #116A - Revise door hardware per RFP #17

VI.A.5.b. PCO #145A - Additional Elevator Inspector Requirements

VI.B. Upperman Middle School Project

VI.B.1. Certificate of Substantial Completion for Site, Site Utilities, Landscaping and other portions of the project outside the main building envelope.

VII. Policy

VII.A. Policy 6.701, Student Solicitations/Fundraising Activities

VIII. Discussion/Presentations

VIII.A. PCSS Beverage Contract Service RFP

VIII.B. Develop and Implement "Latin System" for Graduation Recognition

VIII.C. Budget Approvals

VIII.C.1. General Purpose School Budget - Fund 141 Draft #3

VIII.C.2. Federal Projects Budget - Fund 142

VIII.C.3. Food Service Budget - Fund 143

VIII.C.4. Extended School Program Budget - Fund 146

IX. Adjournment