June 2, 2016 at 5:00 PM - Putnam County Board of Education
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I. Meeting Called to Order
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II. Approval of Agenda
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III. Announcements
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III.A. Recognize Joe B. Bruce, Upperman High School (UHS) Class of 1958, for his donation of $30,000 to UHS to provide an Apple Computer Lab in memory of his mother, Buelah Rodgers Bruce
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III.B. Recognize the 2016 National beta School of Merit status for the following Putnam County Schools: Avery Trace Middle, Prescott South Middle, Cookeville High, and Upperman High.
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III.C. Note: Putnam County Schools received allocated funds through one or more IDEA Discretionary Grants; grant monitoring was completed on April 30, 2016, by the district's assigned Consolidated Planning and Monitoring regional consultant; and grant monitoring did not result in any items of non-compliance; therefore, as of May 12, 2016, the IDEA Discretionary Grant monitoring status for Putnam County is complete.
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IV. Approval of Minutes
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IV.A. Minutes of the Regular May Board Meeting - May 5, 2016, @ 5:00 PM
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V. Approval of Consent Agenda
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V.A. Payments/Purchases
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V.A.1. Approval of Lipscomb University (Ayers Institute) Coaching Academy fees per contract, for Coaching up to 75 participants at $150 each in the amount not to exceed $11,250.00 to be paid from Perkins Reserve Grant, 142-72130-355-852.
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V.A.2. Approval of payment to HFR, Inc. - Brentwood, Tennessee for professional services as of March 31, 2015, rendered in connection with the Long Range Facility Plan in the amount of $1,080.00 to be paid from 141-72310-599, Other Contracted.
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V.A.3. Approval of payment to Moore, Rader and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from February 19, 2016, to May 18, 2016, in the amount of $9,668.25 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)
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V.B. Bids/Quotes/Sealed Bids/RFPs
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V.B.1. Approval of the System wide Transportation - Petroleum Products bid from low bidder, Petroleum Traders - Fort Wayne, Indiana, as submitted on the bid tally sheet.
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V.C. Budget Amendments/Line Item Transfers
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V.C.1. General Purpose School Budget Amendments - Fund 141
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V.C.1.a. Adult Education - To budget for additional funding from TN Dept of Labor for Burlington English Pilot Project
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V.C.1.b. Finance - Reallocation of budget to account for Compass Learning Support and MAP Integration
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V.C.1.c. Finance - Reallocation of budget to account for projected janitorial and electrical budgetary shortage
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V.C.1.d. Finance - Reallocation of communications budget based on actual expenditures
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V.C.1.e. Finance - Reallocation of Medical Insurance Budget based on benefit participation
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V.C.2. General Purpose School Line Item Transfers - Fund 141
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V.C.2.a. Special Education - Spring Clean-up
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V.C.2.b. LEAPS Grants - Reallocation of the LEAPS Grant Budget
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V.C.2.c. Professional Learning - Edit budget to better utilize
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V.C.3. Federal Projects Budget Amendments - Fund 142
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V.C.3.a. Federal Programs - Title I (101) needed for year end clean up
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V.C.3.b. Federal Programs - Additional allocation from the State Department
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V.C.3.c. Federal Programs - Additional allocation from the State Department
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V.C.3.d. Federal Programs - Additional allocation from the State Department
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V.C.3.e. CTE Carl Perkins - To move monies to help the CTE Programs in Putnam County
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V.C.3.f. Curriculum - To establish summer MSP Grant
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V.C.4. Federal Project Line Item Transfers - Fund 142
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V.C.4.a. Federal Programs - Consolidated Administration (011) year end clean up
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V.C.4.b. Federal Programs - Immigrant Grant (312) year end clean up
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V.C.4.c. Special Education - Additional funds required to pay medical insurance for EA serving
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V.C.4.d. 21st Grants - Amend budget for 21st CCLC grant to better utilize funds
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V.C.5. Food Service Line Item Transfer - Fund 143
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V.C.5.a. Food Service - Clean up for Summer Feeding
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V.C.6. Finance Department Year-End Cleanup
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V.D. Approval of Out-of-County and Overnight Trip Report, as submitted.
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V.E. Approval of Grant Report, as submitted.
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V.F. Other
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V.F.1. Approval of a request from School Nutrition to pilot for one (1) year a "Free Breakfast" at all schools beginning July 1, 2016.
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V.F.2. Approval of the $20.00 Monthly Stipend for cell phone usage paid from Health Services, 141-72120-199, for school year 2016-17 per Policy 3.3001, Use of Cellular Phones, for the following employees: Melanie Bussell, Cayce McCarver, and Laurie Ehrenfeld.
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V.F.3. Approval of contract with Lipscomb University (Ayers Institute) and Putnam County School System for Coaching Institute to be paid from Perkins Reserve IV Grant, 142-72130-355-852, as submitted.
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V.F.4. Approval of the 2017 Graduation Dates , as submitted.
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V.F.5. Approval of the job descriptions and entry salary schedules for adult education coordinator, lead teachers, part-time teachers and paraprofessionals as required in the Adult Education and Integrated English Literacy and Civics grant contracts, as submitted.
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V.F.6. Approval of the Energy Management Agreement between EnerNOC, Inc. - Boston, MA and Putnam County School District - Cookeville, TN, as submitted.
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VI. Building Project Discussion
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VI.A. Monterey High School Project Update
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VI.A.1. Proposed Change Orders
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VI.A.1.a. PCO #125B, Revise guardrail at D1 per SFM
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VI.A.1.b. PCO #125C, Revise balcony gates at Main Gymnasium per SFM
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VI.A.1.c. PCO #137, Fill gap at double walls at doors
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VI.A.1.d. PCO #141, Revise power poles at A184
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VI.A.1.e. PCO #144, Additional SFM requirements
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VI.A.1.f. PCO #146, Add Transformer at Three Overhead Doors
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VI.A.1.g. PCO #151, Additional SFM requirements
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VI.A.1.h. PCO #152, Additional SFM requirements
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VI.A.1.i. PCO #156, Additional Services
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VI.A.2. Change Order #024
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VI.A.3. Payments
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VI.A.3.a. Rouse Construction Company - Farragut, Tennessee Application #031
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VI.A.3.b. Rouse Construction - Farragut, Tennessee Application #032 (Retainage)
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VII. Discussion/Presentations
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VII.A. Class Ranking Redesign Committee Presentation - Jennifer Willams
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VII.B. 2016 - 2017 General Purpose School Budget Draft #2
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VIII. Adjournment
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