March 3, 2016 at 5:00 PM - Regular March Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of the Agenda

III. Announcements

III.A. Spring Break - Monday, March 28th - Friday, April 1st

IV. Approval of Minutes

IV.A. Minutes of the Regular Board Meeting - Thursday, February 4, 2016, @ 5:00 PM

IV.B. Minutes of the Special Called Board Meeting - Tuesday, February 23, 2016, @ 7:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to Carwile Mechanical - Cookeville, Tennessee for emergency removal/disposal of the cafeteria roof top package gas unit and the installation of a new Trace 10 ton gas unit in the amount of $11,394.00 to be paid from 141-72620-399, Other Contracted Services, as submitted. (General Purpose Schools

V.A.2. Approval of payment to Moore, Rader and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from November 24, 2015 - February 18, 2016, in the amount of $12,356.10 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Permission to bid Replacement Cooling Tower for Cookeville High School

V.B.2. Permission to bid System-wide Beverage Provider

V.B.3. Permission to bid annually for the following School Nutrition items: Milk, Paper goods (single use plateware), Produce, and Special Event Pizza (Delivery)

V.B.4. Permission to bid Cornerstone Elementary School Kitchen Equipment including ovens, convection steamer, hot holding cabinets and other small equipment.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Line Item Transfers - Fund 141

V.C.1.a. Transportation year end budget balance - Laundry Service

V.C.1.b. Transportation year end budget - Parts

V.C.1.c. Transportation year end budget balance - Tires

V.D. Approval of Out-of-County & Overnight Trip Report, as submitted.

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of the 2016-2017 Audit Quote from Tamara Bekcman, CPA - Smithville, Tennessee for nineteen (19) schools activity and cafeteria funds year ending June 30, 2017 in the amount of $12,000 to be paid from 141-72310-305; and to authorize the Director of Schools to sign the online audit contract.

V.F.2. Approval to renew the Furniture, Fixtures and Equipment contract between Putnam County School System and Ernie Morris Enterprises, Inc. (EMEI) - Bushnell, Georgia effective April 17, 2016 - April 16, 2017, as submitted.

V.F.3. Approval to form a Beverage Provider Selection/Contract Committee consisting of all parties involved.

V.F.4. Approval of a Girl Scout Bronze Project Proposal from Jaycee Fisk, former Jere Whitson Elementary School (JWES) student and Girl Scout, to construct an improvement to the JWES grounds parking lot and parent car line at no cost to the district as submitted and recommended by Thomas Fuhrman, JWES principal.

V.F.5. Approval of Clinical Affiliation Agreement between TTU and Putnam County School System to provide clinical experience to students enrolled in the Nursing Program at TTU for a five year period to be renewed yearly.

VI. Policy Review

VI.A. Policy 4.7001, Required State Testing: TN Comprehensive Assessment Program (TCAP)

VII. Building Projects Discussion & Approval of Payments/Purchases

VII.A. New Monterey High School Project Update

VII.A.1. Change Order

VII.A.1.a. CO #022

VII.A.2. Payments

VII.A.2.a. Rouse Construction Company - Cookeville, Tennessee for Payment Application #28, as submitted.

VIII. Discussion/Presentation

VIII.A. 2016-17 Kindergarten Registration & Enrollment Update

IX. Adjournment