September 3, 2015 at 5:00 PM - Putnam County Board of Education

I. Meeting Called to Order

II. Approval of Agenda

III. 2015-2016 Election of Board Officers

IV. Approval of Minutes

IV.A. Minutes Regular August Board Meeting - August 6, 2015, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of Naiku - Bloomington, MN as the benchmark and classroom assessment platform for 2015-2016 for grades K-12 in the amount of $37,760.00 to be paid from 141-72130-322-02103, as submitted.

V.A.2. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between April 1, 2015, and June 30, 2015, in the amount of $22,004.21 to be paid from 141-73400-399-01604, Other Contracted Service, as submitted.

V.A.3. Approval to purchase the following technology equipment/supplies as needed for the new Monterey High School in an amount not to exceed $254,915.51 to be paid from 177-91300-790-02501: Aerohive wireless access points & network switches - Technical Innovation per Hickman Co contract; Promethean Interactive Whiteboards for instructional areas from Personal Computer Systems per MNPS contract; and Distance Learning equipment for lecture classroom from Personal Computer Systems per MNPS contract.

V.A.4. Approval of payment to Moore, Rader and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from May 15, 2015 - August 14, 2015, in the amount of $14,819.98 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)

V.A.5. Approval of the purchase of the following items for the new Upperman Middle School to be paid from 177-91300-790-02500, Equipment (Capital Project Fund): (40) side-line chairs w/storage rack - Mathews Team Sports in the amount of $4,294.80; (8) additional window shades from Shades for front offices in the amount of $2,984.00; (3) throw rugs from Demco for library in the amount of $2,489.97; and (1) display case from Ernie Morris for the front lobby in the amount of $2,041.60, as submitted.

V.A.6. Approval of payment to FileWave (USA), Inc. - Fishers, Indiana for Filewave license from September 1, 2015 - August 31, 2016, in the amount of $18,582.00 to be paid from 72810-399.

V.A.7. Approval of the purchase of three hundred & ninety-eight (398) Asus Chromebooks and fourteen (14) carts for Upperman Middle School from Troxell per quote TCPN contract #R5114 in the amount of $106,652.00 to be paid from 142-71100-722-101.

V.A.8. Approval to purchase fifty (50) MacBook Air laptops and one (1) Mobility Cart for Burks Elementary School from Apple Inc., sole provider, in the amount of $53,749.95 to be paid from 142-71100-722-101.

V.A.9. Approval of the purchase of forty-one (41) iMac computers from Apple, sole provider, for Algood Elementary School in the amount of $43,009.00 to be paid from 142-71100-722-101.

V.A.10. Approval of the purchase of seventy-two (72) Chromebooks and two (2) carts from Troxell per quote TCPN contract #R5114 for White Plains Academy in the amount of $18,628.00 to be paid from 142-71100-722-101.

V.A.11. Approval of the purchase of one hundred & seventy-six (176) Chromebook and seven (7) carts from Troxell per quote TCPN contract #R5114 for Algood Middle School in the amount of $48,174.00 to be paid from 142-71100-722-101.

V.A.12. Approval of the purchase of three hundred (300) Asus Chromebooks and ten (10) carts from Troxell per quote TCPN contract #R5114) in the amount of $79,700 to be paid from 142-71100-722-101.

V.A.13. Approval of the purchase of thirty-six (36) Chromebooks and one (1) cart from Jere Whitson Elementary School from Troxell per quote TCPN contract #R5114 in the amount of $10,394.00 to be paid from 142-71100-722-101.

V.A.14. Approval of the purchase of one hundred & eighty (180) Chromebooks and five (5) carts for Jere Whitson Elementary School from Troxell per quote TCPN contract #R5114 in the amount of $51,970.00 to be paid from 142-71100-722-101.

V.A.15. Approval of the purchase of one hundred & fifty-four (154) Chromebooks for Baxter Elementary School from Troxell per quote TCPN contract #R5114 in the amount of $34,496.00 to be paid from 142-71100-722-101.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to release a Request for Proposal (RFP) for Janitorial Services

V.C. Budget Amendments/Line Item Transfers

V.C.1. Federal Budget Amendments - Fund 142

V.C.1.a. Federal Programs Title I (101) for schools to utilize funds more appropriately according to program needs

V.C.1.b. CSHP - to allocate carryover amount for School Climate (S3) Grant

V.D. Approval of Out-of-County & Overnight Trip Report (None Submitted)

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of the Family Life Curriculum.

V.F.2. Approval of the Disaster Evacuation Agreement between Standing Stone Care and Rehabilitation Center and Putnam County School System to provide transportation to the residents of the Facility in the event of a disaster situation, as submitted.

V.F.3. Approval to enter into a capital lease/purchase agreement with Watson Barn Rentals for a storage building located at Algood Middle School (AMS) baseball field in the amount of $5,741.67 to be paid from AMS baseball funds with the storage building to become the property of the Putnam County Board of Education at the conclusion of the lease-purchase.

V.F.4. Approval of the request for research by Kathryn Roeder, a graduate student at Vanderbilt University in conjunction with Tennessee Tech University, on Peer Victimization and Student Health in Tennessee with Cookeville High School students.

V.F.5. Approval of the amended Memorandum of Agreement (MOA) between Well Child Inc. (WCI) and Putnam County Board of Education (original agreement approved on May 1, 2008) for students' preventive physical and mental health care evaluations, as submitted.

V.F.6. Approval to write-off two (2) years of outstanding, uncollectible debts in the amount of $2.242.86 for the Extended School Program Fund 146.

V.F.7. Approval of a request from Algood Elementary School (AES) to enter into contract with Upper Cumberland Vending - Livingston, Tennessee to install and operate a snack vending machine in the teacher lounge at AES with any profit to go to the faculty fund.

V.F.8. Approval of a request to add Symetra Gap Coverage to Consumer Driven Health Spending Account Medical Option, as submitted.

V.F.9. Approval of a request to add Symetra Gap Coverage to Limited Medical Option, as submitted.

V.F.10. Approval of health dental and vision insurance rates for 2016 specifying premium cost and breakdown of cost between employee and Board of Education.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update

VI.A.1. Change Order (None Submitted)

VI.A.2. Proposed Change Orders

VI.A.2.a. PCO #113

VI.A.3. Payments

VI.A.3.a. GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.A.3.b. redChair: architects - Knoxville, Tennessee

VI.A.3.c. Rouse Construction Application Payment #022

VI.B. New Upperman Middle School Project Update

VI.B.1. Change Order

VI.B.1.a. CO #019

VI.B.2. Proposed Change Order

VI.B.2.a. PCO #114

VI.B.3. Payments

VI.B.3.a. redChair: architects - Knoxville, Tennessee

VI.B.3.b. R.G. Anderson

VI.B.3.b.1. R.G. Anderson Company Application #024

VI.B.3.b.2. R.G. Anderson Application Payment #025

VI.C. Algood Middle School request

VII. Policy Review

VII.A. Policy 5.3021, Sick Leave Bank

VII.B. Requested exception to Policy 6.502, Foreign Exchange Students

VII.C. Review of Policy Section 1, School Board Operations

VII.C.1. Section 1, School Board Operation, policies on first and final reading with NO CHANGES updating review date ONLY

VII.C.2. Section 1, School Board Operation, policies being updated on first and final reading

VII.C.2.a. Policy 1.8012, Extended School Day/Year Programs and School Age Childcare

VII.C.2.b. Policy 1.806, Advertising and Distribution of Materials in the Schools

VII.C.2.c. Policy 1.8061, Commercial Advertising on School Buses

VIII. Discussion/Presentations

VIII.A. William Wade Seagrave request

IX. Adjournment