June 4, 2015 at 5:00 PM - Putnam County June Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. Note: Regular July Board Meeting rescheduled to Thursday, June 25, 2015, @ 5:00 PM

IV. Approval of Minutes

IV.A. Minutes Regular May Board Meeting - May 7, 2015, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to Moore, Rader and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from February 21, 2015, to May 15, 2015, in the amount of $20,576.40 to be paid from 141-72310-331, Legal Services. (General Purpose School)

V.B. Bids/Quotes/Sealed Bids

V.B.1. Approval Cookeville High School dishwasher bid, as submitted on the bid tally sheet. (Bid date opening June 1, 2015.

V.B.2. Approval of 2015-2016 Framing/Finishing bid for Construction Tech houses, as submitted on the bid tally sheet. (Bid date opening June 3, 2015)

V.C. Budget Amendments/Line Item Transfers

V.C.1. Approval of various 141 Year-End Clean-up Budget Amendments and Line Item Transfers, as submitted.

V.C.1.a. Budget Amendments Fund 141

V.C.1.a.1. Finance Dept - To reallocate funds to purchase 4th school bus

V.C.1.a.2. Finance Dept - Reallocation of Medical Insurance Budget based benefit participation

V.C.1.b. Line Item Transfers - Fund 141

V.C.1.b.1. Finance Dept - Year End Cleanup

V.C.1.c. Budget Amendment - Fund 142

V.C.1.c.1. CTE - Carl Perkins to move monies to help improve the CTE Programs

V.C.1.d. Line Item Transfers Extended School Program - Fund 146

V.C.1.d.1. Extended School Program - year end cleanup

V.C.1.d.2. Extended School Program - Year end cleanup

V.D. Approval of Out-of-County & Overnight Trip Report

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of Consolidated Application for Con. Admin. (011), Title I (101), Title II (201), Title III (301), IDEA Part B, and IDEA Preschool, as submitted.

V.F.2. Approval of 2015-2016 Differentiated Pay Plan (PASS Plan Update 2015-2016), as submitted.

V.F.3. Approval to rescind Board action taken at the June 26, 2014, Board Meeting regarding funding source for HFR Long Range Facilities Planning Service and approve the revised funding source as 141-72620-399, Other Contracted Service, as submitted. (General Purpose School)

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update

VI.A.1. Change Order

VI.A.1.a. CO #17 Revision 2

VI.A.2. Proposed Change Orders

VI.A.2.a. PCO #109

VI.A.2.b. PCO #84

VI.A.3. Payments

VI.A.3.a. GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.A.3.b. redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VI.A.3.c. redChair:architects - Knoxville, Tennessee for reimbursable expenses

VI.A.3.d. Rouse Construction's Application Payment #19

VI.A.4. Monterey High School Plaque Design

VI.B. New Upperman Middle School Project Update

VI.B.1. Change Order

VI.B.1.a. CO #18

VI.B.2. Payments

VI.B.2.a. GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.B.2.b. redChair: architects - Knoxville, Tennessee for architectral services and reimbursable expenses

VI.B.2.c. R.G. Anderson's Application Payment #21

VI.B.3. Additional Furniture, Fixture and Equipment Items for Upperman Middle School Project

VII. Policies

VII.A. Section 5, Personnel, policies on first and final reading with no changes updating review date only

VII.A.1. Policy 5.100, Personnel Goals

VII.A.2. Policy 5.101, Line and Staff Relations

VII.A.3. Policy 5.103, Job Descriptions

VII.A.4. Policy 5.104, Equal Opportunity Employment

VII.A.5. Policy 5.105, Recruitment

VII.A.6. Policy 5.106, Application and Employment

VII.A.7. Policy 5.107, Orientation and Probation

VII.A.8. Policy 5.109, Evaluation

VII.A.9. Policy 5.110, Compensation Guides and Contracts

VII.A.10. Policy 5.112, Extended Contracts

VII.A.11. Policy 5.113, In-Service and Professional Learning Opportunities

VII.A.12. Policy 5.114, Personnel Records

VII.A.13. Policy 5.1141, Teacher Effect Data

VII.A.14. Policy 5.115, Assignment/Transfer

VII.A.15. Policy 5.116, Staff Positions: Creation of Positions; Reduction in Force

VII.A.16. Policy 5.200, Separation Practices for Tenured Teachers

VII.A.17. Policy 5.201, Separation Practices for Non-Tenured Teachers

VII.A.18. Policy 5.202, Separation Practices for Non-Tenured Teachers

VII.A.19. Policy 5.300, Short Term Leaves of Absence

VII.A.20. Policy 5.302, Sick Leave

VII.A.21. Policy 5.3021, Sick Leave Bank

VII.A.22. Policy 5.305, Family and Medical Leave

VII.A.23. Policy 5.306, Military Leave

VII.A.24. Policy 5.307, Physical Assault Leave

VII.A.25. Policy 5.309, Legislative Leave

VII.A.26. Policy 5.310, Vacations and Holidays

VII.A.27. Policy 5.400, Health Examinations/Communicable Diseases

VII.A.28. Policy 5.401, Acquired Immune Deficiency Syndrome

VII.A.29. Policy 5.402, Hepatitis B

VII.A.30. Policy 5.403, Drug & Alcohol Testing for Employees

VII.A.31. Policy 5.500, Discrimination/Harassment

VII.A.32. Policy 5.501, Complaints

VII.A.33. Policy 5.502, Complaints about School Personnel

VII.A.34. Policy 5.503, Workplace Violence Prevention

VII.A.35. Policy 5.504, Workplace Bullying

VII.A.36. Policy 5.600, Attendance

VII.A.37. Policy 5.6001, Staff Dress Code

VII.A.38. Policy 5.601, Staff Conflict of Interest

VII.A.39. Policy 5.602, Time Schedules and Extra Duty

VII.A.40. Policy 5.603, Staff Meetings

VII.A.41. Policy 5.6041, Strategic Compensation

VII.A.42. Policy 5.6042, Worker's Compensation

VII.A.43. Policy 5.605, Staff Gifts and Solicitations

VII.A.44. Policy 5.606, Staff Community Relations: Participation in Community Activities; Political Activities

VII.A.45. Policy 5.607, Non-School Employment

VII.A.46. Policy 5.608, Tutoring for Pay

VII.A.47. Policy 5.610, Staff-Student Relations

VII.A.48. Policy 5.612, Cell Phone Usage

VII.A.49. Policy 5.613, Employee Social Media Policy

VII.A.50. Policy 5.701, Substitute Teachers

VII.A.51. Policy 5.702, Student Teachers

VII.A.52. Policy 5.703, Substitute Workers

VII.A.53. Policy 5.800, Director of Schools

VII.A.54. Policy 5.801, Recruitment and Selection

VII.A.55. Policy 5.803, Evaluation of the Director of Schools

VII.A.56. Policy 5.900, Collaborative Conferencing

VII.A.57. Policy 5.910, Firearms and Other Weapons

VII.B. Section 5, Personnel, policies being updated on first and final reading.

VII.B.1. Policy 5.102, Classification and Qualifications

VII.B.2. Policy 5.108, Supervision

VII.B.3. Policy 5.117, Procedure for Granting Tenure

VII.B.4. Policy 5.301, Emergency and Legal Leave

VII.B.5. Policy 5.303, Personal and Professional Leave

VII.B.6. Policy 5.304, Long-Term Leaves of Absence for Professional Personnel

VII.B.7. Policy 5.308, Bereavement Leave

VII.B.8. Policy 5.604, Compensation Guides for Non-Certified Salaried and Hourly Personnel

VII.B.9. Policy 5.611, Ethics

VII.B.10. Policy 5.700, Interim Employees

VIII. Discussion/Presentations

VIII.A. Discuss Baxter Youth Baseball League request

VIII.B. Discuss 25-hour rule tabled at the May 7, 2015, Board meeting.

VIII.C. Discuss request (tabled at the May 7, 2015, Board meeting) to extend the current Janitorial Services Agreement between GCA Services Group and Putnam County School for the 2015-2016.

VIII.D. General Purpose School Budget (Fund 141) - Draft #2

IX. Adjournment