March 5, 2015 at 5:00 PM - Putnam County March Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize the Capshaw Choristers selected for the American Choral Director's Association (ACDA) National Children's Honor Choir in Salt Lake City, Utah in February to sing with the Mormon Tabernacle Choir

III.B. Recognize Misty Brown, Special Education teacher, with a demonstration of the Lightaide Device for visually impaired students

IV. Approval of Minutes

IV.A. Minutes Regular February Board Meeting - February 5, 2015, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to HFR, Inc. - Brentwood, Tennessee for professional services and consultant expenses as of January 31, 2015, rendered in connection with the Long Range Facility Plan in the amount of $41,232.40 to be paid from 141-72310-599-02008, Other Contracted Services to be transferred from Undesignated Fund Balance with a future Budget Amendment.

V.A.2. Approval of payment to Moore, Rader and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from November 20, 2014, through February 20, 2015, in the amount of $5,810.75 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose School)

V.B. Bids/Quotes/Sealed Bids

V.B.1. Approval of the 2015-2016 Audit quote from Tamara Beckman, CPA, for professional services rendered for the nineteen schools activity and cafeteria funds year ending June 30, 2016, in the amount of $12,000 to be paid from 141-72310-305 and authorize the Director of Schools to sign audit contract.

V.C. Budget Amendments/Line Item Transfers

V.C.1. Federal Budget Amendments, Fund 142

V.C.1.a. Grants - to establish MSP SciMath budget for 2015-2016

V.C.2. Federal Line Item Transfers - Fund 142

V.C.2.a. Special Education - To pay for medical insurance for pre school SE assistant

V.C.3. General Purpose School Budget Amendments, Fund 141

V.C.3.a. Grants - To establish SCORE iPD grant budget for 2014-2015

V.C.3.b. Special Education - To adjust budget as awarded for high cost Special Education student

V.C.3.c. Grants - To establish budget for Early Literacy - UTRUST grant

V.C.3.d. Extended Learning - To establish budget for grant received from TRPA to start a garden at Jere Whitson Elementary School

V.D. Approval of Out-of-County & Overnight Trip Report, as submitted.

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of the Student Teaching Affiliation Agreement between Western Governors University and Putnam County School System effective the 2015-2016 school year with ability to request approval to renew for subsequent years.

V.F.2. Approval of the proposed 2015 Summer School dates and locations, as submitted.

V.F.3. Approval to enter into a capital lease agreement for a three year lease, renewable annually, at an annual effective interest rate of 2.116% from Apple, Inc. to lease 800 MacBook laptop computer in the annual payment amount of $322,799.40, with half to be paid in April and the other half to be paid in October each year in the total three year lease amount of $968,398.20 with a $1.00 purchase price at the end of year three noting the total principal amount of the lease being $957,595.62 and the total interest amount being $10,802.58 to be paid from 141-71100-722-01607, Regular Instructional Equipment.

V.F.4. Approval of request from Election Commission to establish the new Upperman Middle School as a voting precinct for the 2016 Presidential Preference Primary.

VI. Building Projects Discussion & Approval of Payments/Purchase

VI.A. New Monterey High School Project Update

VI.A.1. Change Order

VI.A.1.a. Change Order #014

VI.A.2. Proposed Change Orders (PCOs)

VI.A.2.a. PCO #93

VI.A.2.b. PCO #99

VI.A.2.c. PCO #101

VI.A.2.d. Estimated PCO #102

VI.A.3. Payments

VI.A.3.a. GEOServices, LLC - Knoxville, Tennessee

VI.A.3.b. redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VI.A.3.c. redChair: architects - Knoxville, Tennessee for Additional Design Services (AS009)related to Structural Remedial Repair

VI.A.3.d. Rouse Construction Company - Farragut, Tennessee

VI.B. New Upperman Middle School Project Update

VI.B.1. Change Order

VI.B.1.a. Change Order #15

VI.B.2. Proposed Change Orders (PCOs)

VI.B.2.a. Revised PCO #105

VI.B.3. Payments

VI.B.3.a. GEOServices, LLC - Knoxville, Tennessee

VI.B.3.b. redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VI.B.3.c. R.G. Anderson Company, Inc. - Nashville, Tennessee

VI.B.4. Additional Services Proposal AS-009

VI.B.5. Upperman Middle School (UMS)Furnishings bid

VII. Tennessee School Boards Association's Policy Monitoring recommendations to ensure policies are consistent with state and federal laws and regulations

VII.A. Policy 1.803 - Tobacco Free Schools (present policy in compliance simply approving updated review date)

VII.B. Policy 3.208 - Facilities Planning

VII.C. Policy 4.400 - Instructional Materials

VII.D. Policy 4.401 - Textbook Selection, Distribution and Care

VII.E. Policy 4.700 - Testing Programs

VII.F. Policy 4.802 - Student Equal Access (Limited Public Forum)

VII.G. Policy 4.803 - Recognition of Religious Beliefs, Customs & Holidays

VII.H. Policy 5.200 - Separation Practices for Tenured Teachers

VII.I. Policy 5.201 - Separation Practices for Non-Tenured Teachers

VII.J. Policy 6.200 - Attendance

VII.K. Policy 6.312 - Use of Personal Communication Devices and Electronic Devices

VII.L. Policy 6.317 - Student Disciplinary Hearing Authority

VII.M. Policy 6.4001 - Student Surveys, Analyses, and Evaluations

VII.N. Policy 6.600 - Student Records

VIII. Discussion/Presentations

VIII.A. Baxter Transition Committee Report

IX. Adjournment