December 4, 2014 at 5:00 PM - Putnam County Board of Education December Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. Recognize Putnam County Teachers retiring between July 1, 2013, and June 30, 2014

III.C. Recognize Jordan Webb, Cookeville High School PE teacher, who received the Tennessee Alliance for Health, Physical Education, Recreation and Dance - Secondary Physical Education of the Year Award for 2013-2014

IV. Approval of Minutes

IV.A. Minutes Regular November Board Meeting - November 6, 2014, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of sixty (60) Samsung Chromebooks for Algood Middle School in the amount of $17,238.00 to be paid from 142-71100-722-101, as submitted.

V.A.2. Approval of payment to HFR, Inc. - Brentwood, Tennessee for professional services, reimbursable expenses and consultant expenses as of October 31, 2014, rendered in connection with the Long Range Facility Plan in the amount of $7,428.09 to be paid from 141-72310-599-02008, Other Contracted Services to be transferred from Undesignated Fund Balance with a future Budget Amendment, as submitted.

V.A.3. Approval of the purchasse of an iPad Cart with twenty-five (25) iPads to improve the Business Program at Monterey High School to be paid from 142-71300-806.

V.A.4. Approval to purchase seventy-five (75) laptops from Apple in an amount not to exceed $82,500 from 142-71100-722-963, MSP Grant funds, for the implementation of the MSP SciMath grant.

V.A.5. Approval to purchase kits, probes, books, software and supplies from Vernier in an amount not to exceed $335,000 from 142-71100-429-963, MSP Grant funds, for the implementation of the MSP SciMath grant.

V.A.6. Approval to purchase books from Barnes & Noble in an amount not to exceed $25,000 from 142-71100-429-963, MSP Grant funds, in the implementation of the MSP SciMath Grant.

V.A.7. Approval of payment to Moore, Rader and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from August 21, 2014, to November 20, 2014, in the amount of $6,962.51 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)

V.B. Bids/Quotes/Sealed Bid

V.B.1. Approval to accept the lowest and best sealed bid for the Surplus Portable Building located at the bus garage with a bid date opening of December 3, 2014, and with the sale to be credited towards revenue account 141-44530, Sale of Equipment.

V.C. Budget Amendments/Line Item Transfers

V.C.1. Federal Budget Amendments - Fund 142

V.C.1.a. Federal Programs - Title I (101) to utilize funds more appropriately according to program needs

V.C.1.b. Career & Technical Ed - Carl Perkins to budget carry over monies for 2013-14 Fiscal year

V.C.1.c. Career & Technical Ed - Carl Perkins to reverse previous budget amendment prepared incorrectly

V.D. Approval of Out-of-County & Overnight Trip Report, as submitted.

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of Marcy Milligan to serve as new member of the Collaborative Conferencing Committee effective December 4, 2014, replacing Penny Riddle as a PCEA member.

V.F.2. Approval of the Clinical Affiliation Agreement between Putnam County Schools and Tennessee Tech University to provide clinical experience to TTU students enrolled in Upper Division Nursing Program effective January 1, 2015 - December 31, 2015.

V.F.3. Approval of Johnson Controls' (Franklin, Tennessee) recommendation to complete an 'eddy' current testing to two (2) chillers (evaporators & condensers) at Cookeville High School in the amount of $10,290.00 to be paid from 141-72620-399, as submitted.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update

VI.A.1. Change Order

VI.A.1.a. Change Order #011

VI.A.2. Proposed Change Orders (PCOs)

VI.A.2.a. PCO #80

VI.A.2.b. PCO #89

VI.A.2.c. PCO #93

VI.A.2.d. PCO #83

VI.A.2.e. PCO #87

VI.A.3. Payments

VI.A.3.a. GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.A.3.b. redChair: architects - Knoxville, Tennnessee for architectural services and reimbursable expenses

VI.A.3.c. redChair: architects - Knoxville, Tennessee for Additional Design Services (AS009)

VI.A.3.d. Rouse Construction - Farragut, TN

VI.B. New Upperman Middle School Project Update

VI.B.1. Change Order

VI.B.1.a. Change Order #012

VI.B.2. Proposed Change Orders (PCOs)

VI.B.2.a. PCO #94

VI.B.2.b. PCO #96

VI.B.2.c. PCO #97

VI.B.2.d. PCO #73

VI.B.2.e. PCO #79

VI.B.3. Payments

VI.B.3.a. GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.B.3.b. redChair: architects - Knoxville, Tennessee for Additional Services - AS007

VI.B.3.c. redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VI.B.3.d. R.G. Anderson Company, Inc. - Nashville, Tennessee

VII. Discussion

VII.A. Long Range Facility Plan Update (HFR, Inc. - Brentwood, Tennessee)

VII.B. Director's Performance Evaluation

VII.C. Director's Contract

VIII. Adjournment