September 4, 2014 at 5:00 PM - Regular September Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Election of 2014 - 2015 Board Officers

IV. Approval of Minutes

IV.A. Minutes Regular August Board Meeting - July 31, 2014, @ 5:00 PM

IV.B. Minutes Special Called Board Meeting - August 19, 2014, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval to purchase a formative assessment platform through Naiku - Edina, MN in the amount of $37,760 to be paid from 141-72130-322(2103), as submitted.

V.A.2. Approval of payment to Security Equipment Co. - McMinnville, TN in the amount of $12,950 to furnish & install Telecor XL System as an emergency purchase due to safety issues at Sycamore Elementary to be paid from 141-72620-399, Other Contracted Services. (General Purpose School Fund)

V.A.3. Approval of payment to Tennessee Tech University - Cookeville, TN for State of Tennessee reimbursement for Pre-K between April 1, 2014 and June 30, 2014 in the amount of $19,318.06 to be paid from 141-73400-399-TTU, Other Contracted Service.

V.A.4. Approval of payment to HFR Design, Inc. - Brentwood, Tennessee for professional services as of July 31, 2014, rendered in connection with Long Range Facility Plan in the amount of $4,830.00 to be paid from 141-72310-599-02008, Other Contracted Service, as submitted.

V.A.5. Approval of purchase of two hundred and eighty-eight (288) Chrome books and eight (8) charging carts from Promevo - Erlanger, KY for Cornerstone Middle School in the amount of $89,762.92 to be paid from 142-71100-722-101.

V.A.6. Approval of payment to Moore, Rader and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from May 20, 2014, to August 20, 2014, in the amount of $10,720.85 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.A.7. Approval of the purchase of one hundred and twenty-five (125) site license from Scientific Learning of Pasadena, CA in the amount of $25,408.00 to be paid from 142-72210-599-101, as submitted.

V.B. Bids/Quotes/RFPs (None Submitted)

V.C. Budget Amendments/Line Item Transfers

V.C.1. Federal Projects Budget Amendment - Fund 142

V.C.1.a. Grants - Carryover of MSP K-5 grant funds (960) and allocation of MSP K-5 Expansion funds (961)

V.C.1.b. CTE - To establish budget for Perkins IV Reserve Grant awarded for 2014-2015

V.C.1.c. Curriculum - First to the Top Year 4 carryover and Year 5 award

V.C.1.d. Grants - IAF (Innovation Acceleration Fund) Implementation Grant Award FY14 Carryover

V.C.1.e. Federal Programs - Title I (101) to utilize funds more appropriately according to program needs

V.C.1.f. Grants - TIF (Teacher Incentive Fund) Planning Grant Funds carried over from FY14

V.C.1.g. Grants - TIF (Teacher Incentive Fund) Data Funds Grant FY14 carryover

V.C.1.h. Grants - TIF (Teacher Incentive Fund) Implementation Grant Award FY14 carryover

V.D. Approval of the Out-of-County & Overnight Trip Report, as submitted.

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of Extended Contract Program, as submitted.

V.F.2. Approval of the change to the 2014-2015 Coaching and Academic Supplement Guidelines previously approved on 06-26-14 as Consent Agenda Item V.F.1., as submitted.

V.F.3. Approval of Medical Rates for 2015, effective January 1, 2015, as submitted.

V.F.4. Approval to change Dental carrier from BlueCross BlueShield to Cigna with cost savings of 6% compared to current dental rate with excellent dental network effective January 1, 2015, as submitted.

V.F.5. Approval to change Vision carrier from BlueCross BlueShield to Cigna with a cost savings of 10.5% compared to current vision rates with excellent network effective January 1, 2015, as submitted.

V.F.6. Approval of agreement between Putnam County Health Department and Putnam County School System to provide flu shots for all staff and students, as submitted.

V.F.7. Approval of individual schools' cellular phone usage list to be paid from individual school level funds, per Policy 3.3001, Use of Cellular Phones, as submitted.

V.F.8. Approval of the Memorandum of Understanding for the 2014 - 2015 School Year, An Agreement Developed through Collaborative Conferencing, as submitted.

V.F.9. Approval of individual school budgets for the 2014 - 2015 school year, as submitted.

V.F.10. Approval of the Family Life Curriculum for the 2014 - 2015 school year, as submitted.

V.F.11. Approval of the following new members of the Collaborative Conferencing Committee effective 09-05-14: Judy Schinbeckler replacing Nick Crabtree as the unaffiliated member; Penny Riddle replacing Judy Schinbecker as a PCEA member; and Jill Ramsey replacing Karen Dalton as PCSS member.

V.F.12. Approval to enter into contract for the 2014-2015 school year with Upper Cumberland Electric Membership Corporation to provide electrical services to the following schools: UHS, AMS, CMS, BES, WPA, AES, and NEW Upperman Middle School, as submitted.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update and a Construction Schedule Update from Rouse Construction

VI.A.1. Proposed Change Orders (PCOs)

VI.A.1.a. Revised PCO #32

VI.A.1.b. PCO #52

VI.A.1.c. PCO #62

VI.A.1.d. PCO #67

VI.A.1.e. PCO #72

VI.A.1.f. PCO #73

VI.A.1.g. PCO #75

VI.A.1.h. PCO #77

VI.A.2. Change Order

VI.A.2.a. Change Order #008

VI.A.3. Payments

VI.A.3.a. GEOServices, LLC - Knoxville, TN

VI.A.3.b. redChair: architects - Knoxville, TN for Additional Design Services

VI.A.3.c. redChair: architects - Knoxville, TN for architectural services and reimbursable expenses

VI.A.3.d. Rouse Construction Company - Farragut, TN for application payment #010

VI.A.3.e. GEOServices, LLC - Knoxville, TN

VI.B. New Upperman Middle School Project Update

VI.B.1. Proposed Change Orders (PCOs)

VI.B.1.a. Revised PCO #74

VI.B.1.b. PCO #79

VI.B.1.c. PCO #81

VI.B.1.d. PCO #86

VI.B.1.e. Revised PCO #80

VI.B.2. Change Order

VI.B.2.a. Change Order #009

VI.B.3. Payments

VI.B.3.a. GEOServices, LLC - Knoxville, TN

VI.B.3.b. redChair: Architects - Knoxville, TN for architectural services and reimbursable expenses

VI.B.3.c. R.G. Anderson Company, Inc. - Nashville, TN for application payment #012

VI.B.4. Discuss UMS Dedication Plaque Design

VII. Policy

VII.A. Policy 6.504, Service Animals in District Facilities

VII.B. Policy 6.4031, Pediculosis (Head Lice)

VII.C. Policy 4.301, Interscholastic Athletics

VIII. Discussion/Presentation

VIII.A. Tenure Notification

VIII.B. Putnam County School System Long Range Plan Facilities Assessment Update - Stephen Griffin, HFR Design Group - Brentwood, TN

IX. Adjournment