May 1, 2014 at 5:00 PM - Putnam County Board of Education Regular May Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize the 2014-2015 Teachers of the Year

III.B. Recognize Cookeville High School Virtual Enterprise Class

III.C. Recognize Cookeville High School's CTE students

III.D. Note possible changes to 2014-2015 Board Meeting Dates: July 3, 2014 to June 26, 2014; January 1, 2015 to January 8, 2015

IV. Approval of the Minutes

IV.A. Minutes Regular April Board Meeting - April 3, 2014, @ 5:00 PM

V. Approval of the Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of thirty (30) iPads, one (1) MacBook Pro and a cart from Apple Computers for Prescott South Middle School in the amount of $14,968.00 to be paid from 142-71100-722-101.

V.A.2. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between January 1, 2014, and March 31, 2014, in the amount of $23,654.85 to be paid from 141-73400-399-TTU, Other Contracted Service.

V.A.3. Approval to purchase a selection of books to be used for professional development in the implementation of the MSP grant in the amount of $10,743.85 to be paid from 142-72210-499-960, Other Supplies & Materials.

V.A.4. Approval of payment to Advance Education, Inc. - Alpharetta, Georgia for 2014-2015 school accrediation fees in the amount of $12,350.00 to be paid from 141-72410-320-02103, Dues and Membership. (General Purpose School Fund)

V.B. Bids/Quotes

V.B.1. Approval to bid Building Materials Framing and Finishing Packages for the 2014-2015 Construction Tech Housing Projects at Cookeville and Upperman High Schools.

V.B.2. Approval of the bid for Removal, Preparation and Replacement of Kitchen Floor for Avery Trace Middle School from the low bidder, Specialty Coatings, Inc. - Nashville, Tennessee, in the total amount of $34,968.00 to be paid from 143-73100-399.

V.B.3. Approval of 2014-2015 Audit Quote as professional services rendered by Tamara Beckman, CPA, for 19 schools activity funds and cafeteria funds ending June 30, 2015 in the amount of $12,000 to be paid from 141-72310-305.

V.B.4. Approval of the Systemwide bids, as submitted on the Bid Summary Sheet.

V.B.4.a. Air Filters

V.B.4.b. Copy Paper

V.B.4.c. Fire Alarm Inspection

V.B.4.d. Fire Suppression

V.B.4.e. Light Bulbs/Emergency & Exit Lights

V.B.4.f. Pest control

V.B.4.g. Sprinkler Inspection & Testing

V.B.4.h. Transportation-Automotive Parts

V.B.4.i. Transportation-Petroleum

V.B.4.j. Transportation-Tires

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Line Item Transfers - Fund 141

V.C.1.a. Special Education - to reallocate funds to pay for fringe benefits, supplies and equipment

V.C.1.b. Special Education - to reallocate VOCRE Grant funds to better reflect expenditures

V.C.1.c. Special Education - to provide contracted services for evaluations for SE students and to purchase materials for support of students on an IEP

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.2.a. CTE Carl Perkins - to move monies to help improve CTE programs

V.C.2.b. Grants - adjust carry over amount down to actual; overstated at year end

V.C.2.c. To correct budget for School Climate Grant

V.D. Out-of-County & Overnight Trip Report (None Submitted)

V.E. Grant Report

V.F. Other

V.F.1. Approval to extend the existing School Bus Advertising Program Agreement between District Solutions LLC and Putnam County Schools for the 2014-2015 school year, as submitted.

V.F.2. Approval to extend the existing Beverage Provider Agreement between Coca Cola Enterprises Incorporated and Putnam County Schools for the 2014-2015 school year, as submitted.

V.F.3. Approval to extend the existing Janitorial Services Agreement between GCA Services Group and Putnam County Schools for the 2014-2015 school year, as submitted.

V.F.4. Approval of request from Upperman High School to have an in-school volleyball match on September 26, 2014, starting at 1:30 PM per Board Policy 4.301.

V.F.5. Approval of the Quarterly Reports for the quarter ending March 2014, for Fund 141 (General Purpose School), Fund 142 (Federal Projects), Fund 143 (Central Cafeteria), Fund 146 (Extended School Program), and Fund 177 (School Capital Projects), as submitted.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update

VI.A.1. Proposed Change Orders (PC0s)

VI.A.1.a. PCO #31A

VI.A.1.b. PCO #41

VI.A.1.c. PCO #45

VI.A.1.d. PCO #50

VI.A.2. Change Orders

VI.A.2.a. Change Order #004

VI.A.3. Payments

VI.A.3.a. Rouse Construction Company

VI.A.3.b. GEOServices, LLC - Knoxville, Tennessee

VI.A.3.c. redChair: architects - Knoxville, Tennessee

VI.A.4. Proposals

VI.A.4.a. redChair: Architects Additional Services Proposal AS-006 for Kitchen Disposals and Interceptor Changes

VI.A.4.b. redChair: Architects Additional Services Proposal(AS-007)for Spring Curtain Drain Design

VI.B. New Upperman Middle School Project Update

VI.B.1. Wetlands Status Update

VI.B.2. Change Orders

VI.B.2.a. Change Order #006

VI.B.3. Payments

VI.B.3.a. GEOServices, LLC - Knoxville, Tennessee

VI.B.3.b. redChair: architects - Knoxville, Tennessee

VI.B.3.c. R.G. Anderson Company, Inc. - Nashville, Tennessee

VI.B.3.d. Whittenburg Land Surveying - Cookeville, Tennessee

VI.B.4. Proposals

VI.B.4.a. redChair: architects Additional Services Proposal (AS-006) for Kitchen Disposals & Interceptor Changes

VII. Discussion/Presentation

VII.A. General Purpose School Budget Draft #1

VIII. Adjournment