December 5, 2013 at 5:00 PM - Putnam County Board of Education December Regular Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize 2013 Retired Teachers

III.B. Discuss changing Regular January 2, 2014, Board meeting date to Thursday, January 9, 2014, @ 5:00 PM

III.C. Note: Next Strategic Planning Work Session will be held on Saturday, January 25, 2014

IV. Approval of Minutes

IV.A. Minutes of the Regular November Board Meeting - November 7, 2013, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval to purchase network switches from MXN Corp. to upgrade all PCS schools core and edge switches to support additional WAN capacity, in the amount not to exceed $169,369 to be paid from 141-72810-790-TCHFD.

V.A.2. Approval to purchase equipment and installation services for AeroHive AP330 wireless access points from Excalibur Integrated Systems, to expand network coverage at all PCS schools in the amount not to exceed $180,000 to be paid from 141-72810-790-TCHFD.

V.A.3. Approval of payment to Moore, Rader, Clift and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from August 16, 2013 to November 22, 2013, in the amount of $14,700.62 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)

V.A.4. Approval of payment to AEI - Cookeville, Tennessee in the amount of $1,815.74 for architectural services and reimbursable expenses relative to the Technology Building project to be paid from 141-72620-399-02502, Other Contracted Services. (Prescott Sale Funds) Note: Project BOE approved 06-30-11

V.B. Bids and Quotes

V.B.1. Approval of the bids and quotes for the CTE Construction Projects at Cookeville and Upperman High Schools, as submitted.

V.B.2. Approval of quote from Cookeville City Electric Department for materials, supplies and labor to reestablish field lighting at the ATMS baseball field in the amount of $37,431.43 to be paid from 141-72620-399, Other Contracted Services, and 141-72600-499, Other Supplies and Materials, as submitted.

V.C. Approval of Budget Amendments/Line Item Transfers

V.C.1. Budget Amendment General Purpose School -Fund 141

V.C.1.a. Special Education - To better expend Special Education funds to meet the needs of children on IEP's

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.2.a. Curriculum - First to the Top Year 3 carryover and Year 4 award

V.C.2.b. Carl Perkins - Monies to be transferred to provide funds for Teacher Travel Expenses and to separate the expenses from the PD line

V.D. Approval of Out-of-County & Overnight Trip Report (None Submitted)

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of Memorandum of Understanding between Putnam County School System and Calvert Educational Services, LLC to conduct a pilot of services from January 1, 2014 to June 30, 2014, as submitted.

V.F.2. Approval of the request from Amanda Phy, Algood Middle School (AMS) student, to upgrade the dugouts at the AMS softball field as part of a Girl Scout project.

V.F.3. Approval of the Family Life Curriculum, as submitted.

V.F.4. Approval of the Memorandum of Agreement between Putnam County School System and The State of Tennessee Department of Education, as submitted.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update

VI.A.1. Retainage Agreement with First Tennessee Bank and Rouse Construction Company

VI.A.2. Payment to Rouse Construction Company - Farragut, Tennessee

VI.A.3. Payment to redChair: architects - Knoxville, Tennessee for Additional Services

VI.A.4. Payment to redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VI.B. New Upperman Middle School Project Update

VI.B.1. Payment to GEOServices, LLC - Knoxville, Tennessee

VI.B.2. Payment R.G. Anderson Company, Inc. - Nashville, Tennessee

VI.B.3. Payment to redChair: architects - Knoxville, Tennessee for turn lane engineering

VI.B.4. Payment to redChair: architects - Knoxville, Tennessee for Additional Services

VI.B.5. Payment to redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VI.B.6. Change Order #01

VI.B.7. Approval of PCO's for the New Upperman Middle School Project

VI.B.7.a. PCO #31 in the deduct amount of -$4,733.00 for removing voice evacuation system form non-assembly areas

VI.B.7.b. PCO #33 in the deduct amount of -$1,232.00 for changing the brand of main gym speakers

VI.B.7.c. PCO #42 in the deduct amount of -$18,484.00 for reducing the parapet height of part 'A'

VI.B.7.d. PCO #46 in the deduct amount of -$84,658.00 for changing from TPO roofing to mechanically fastened EPDM roofing

VI.B.7.e. PCO #51 in the deduct amount of -$4,258.00 for utilizing 2ft of flexible duct at connectors

VI.B.7.f. PCO #54 in the deduct amount of -$2,080.00 for utilizing aluminum busing in lieu of copper busing

VI.B.7.g. PCO #56 for extending the Contract Time three (3) calendar days due to adverse weather for September 2013

VI.B.7.h. PCO #20 in the deduct amount of -$14,411.00 for changing some of the RCP storm piping to HDPE piping.

VI.B.7.i. PCO #24 in the deduct amount of -$9,534.00 for changing the embedded asphalt-coated copper flashing to a composite membrane flashing called TeXroflash

VII. Discussion and/or Presentation

VII.A. Calendar Committee's Three-Year Calendar recommendation

VII.B. 2013 Tennessee State Report Card Overview

VII.C. Director of Schools Performance Evaluation - Dan Rader, Board Attorney

VII.D. Director of Schools Contract

VIII. Adjournment