November 7, 2013 at 5:00 PM - Putnam County Board of Education November Regular Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Note: American Education Week November 18-22, 2013

III.B. Note from Board Chair: Director's Annual Evaluation

IV. Approval of Minutes

IV.A. Minutes of the Regular October Board Meeting - October 7, 2013, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between July 1, 2013, and September 30, 2013, in the amount of $19,954.63 to be paid from 141-73400-399-TTU, Other Contracted Service.

V.A.2. Approval to purchase the School Messenger alert and mass notification system from Reliance Communications, Inc., in the amount of $20,070.00 to be paid from 141-72310-307, Communications. (General Purpose School Fund)

V.B. Bids (None Submitted)

V.C. Approval of Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Special Education - To adjust allocation to match lower revenue received for high cost special needs students

V.C.1.b. Special Education - To correct beginning balance for the Vocational Rehabilitation (VOCRE) 2013-14 grant budget

V.C.1.c. SPED - To allocate monies donated by Student council for Exceptional Children to be used to purchase materials for special needs children in Mrs. Gentrys' classroom at PSES

V.C.2. Federal Project Budget Amendments - Fund 142

V.C.2.a. Grants - TIF (Teacher Incentive Fund) Planning Grant Funds carry over reduction FY14

V.C.2.b. Grants - TIF (Teacher Incentive Fund) Implementation Grant Award FY14

V.C.2.c. Grants - TIF (Teacher Incentive Fund) Data Funds Grant FY14 award

V.D. Approval of Out-of-County & Overnight Trip Report, as submitted.

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of the Quarterly Report ending September 2013, as submitted.

V.F.1.a. Fund 141 - General Purpose School Fund

V.F.1.b. Fund 142 - School Federal Projects Fund

V.F.1.c. Fund 143 - Central Cafeteria Fund

V.F.1.d. Fund 146 - Extended School Program Fund

V.F.1.e. Fund 177 - School Capital Projects

V.F.1.f. Fund 179 - School Capital Projects

V.F.2. Approval of $20 monthly stipend for cell phone usage for School Age Care and Employee Childcare Programs for the 2013-2014 school year for the SAC Program Coordinator, Krista Hamilton, to be paid from 146-73300-599-01800.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update

VI.A.1. Approval of Additional Service Proposal from redChair: architects

VI.A.2. Payment to Demo Plus, Inc. -Nashville, Tennessee

VI.A.3. Payment to redChair: architects - Knoxville, Tennessee for environmental permitting services

VI.A.4. Payment to redChair: architects - Knoxville, Tennessee for reimbursable expenses

VI.A.5. Change Order #001 from Demo Plus, Inc. to reduce demolition contract

VI.B. New Upperman Middle School Project Update

VI.B.1. Approval of Additional Service Proposal

VI.B.2. Payment Application #001 to R.G. Anderson Company, Inc. - Nashville, Tennessee

VI.B.3. Payment Application #002 to R.G. Anderson Company, Inc. - Nashville, Tennessee

VI.B.4. Payment to GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.B.5. Payment to redChair: architects - Knoxville, Tennessee for architectural services

VI.B.6. Payment to redChair: architects - Knoxville, Tennessee for turn lane engineering

VI.B.7. Geothermal Boring Field Changes modifying the design of the geothermal boring field decreasing the contract sum in the amount of $46,731.00, as submitted.

VII. Discussion and/or Presentation

VII.A. Calendar Committee Report

VII.B. Resolution - Higher Standards

VIII. Adjournment