August 1, 2013 at 5:00 PM - Putnam County Board of Education August Regular Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

IV. Approval of Minutes

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between April 1, 2013 and June 30, 2013, in the amount of $14,038.99 to be paid from 141-73400-399-TTU, Other Contracted Service.

V.A.2. Approval of the purchase of six (6) "Big Day for Pre-K" kits - English Edition @ $2,850 per kit in the total amount of $18,639 to be paid from Federal Pre-K Grant.

V.A.3. Approval of the purchase of five (5) 10-pack IPAD II @ $3,790 each in the total amount of $18,950 to be paid from Federal Pre-K Grant.

V.A.4. Approval of payment to Highlands of Tennessee - Cookeville, Tennessee for Pathways to Prosperity Consulting through June 2014 in the amount of $101,850.00 ($15,462.50 quarterly) to be paid from 142-72210-399-850, Other Contracted Srvices (Perkins IV Reserve Grant funds).

V.B. Bids

V.B.1. Approval of the lowest and best bid for two (2) walk-in freezer with shelving for Sycamore Elementary from the low bidder, Mobile Fixtures - Symrna, Tennessee in the total amount of $30,765.60, as submitted on the bid tally sheet.

V.B.2. Approval to reject all bids submitted for the Technology Building Addition bid.

V.C. Approval of Budget Amendments/Line Item Transfers (None Submitted)

V.D. Approval of Out-of-County & Overnight Trip Report (None Submitted)

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of the Quarterly Reports, as submitted.

V.F.1.a. Fund 141 - General Purpose School ending June 2013

V.F.1.b. Fund 142 - School Federal Projects Fund ending June 2013

V.F.1.c. Fund 143 - Central cafeteria Fund ending 2013

V.F.1.d. Fund 146 - Extended School Program Fund ending June 2013

V.F.1.e. Fund 177 - School Capital Projects ending June 2013

V.F.1.f. Fund 179 - School Capital Projects ending June 2013

V.F.2. Approval of the Memorandum of Understanding between Tennessee Department of Education and Putnam County Schools in the amount of $155,000 for the purpose of developing and maintaining the Coordinated School Health initiative in Putnam County Schools for FY 2014.

V.F.3. Approval of the request from Cookeville High School (CHS) to accept the offer from Life Church to replace the existing fence between the CHS campus and the church facility with a higher (8 ft.)fence at no cost to CHS or Putnam County Schools.

V.F.4. Approval of proposal from Markel Insurance (through BB&T) to provide Voluntary Student Accident Insurance, as submitted.

V.F.5. Approval of Memorandum of Understanding between State of Tennessee Department of Education and Putnam County Schools for implementation of the Safe and Supportive Schools (S3) Grant Project, as submitted.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. Discuss bids for Upperman Middle School and Upperman High School Additions.

VI.A.1. Accept request from low bidder, Reintenbach Constructors, Inc. - Knoxville, TN

VI.A.2. Approval of lowest and best bid, R. G. Anderson Company, Inc. - Nashville, Tennessee

VI.B. New Monterey High School Project Update

VI.B.1. Payment for Acoustic Dimensions to redChair: architects - Knoxville, Tennessee

VI.B.2. Payment for architectural services to redChair: architects - Knoxville, Tennessee

VI.B.3. Payment to Clinton Surveying, LLC - Cookeville, Tennessee

VI.C. New Upperman Middle School Project Update

VI.C.1. Payment for turn lane engineering to redChair: architects - Knoxville, Tennessee

VI.C.2. Payment for architectural services to redChair: architects - Knoxville, Tennessee

VI.C.3. Payment for Environmental General Permitting to redChair: architects - Knoxville, Tennessee

VI.C.4. Payment for Acoustic Dimensions consulting to redChair: architects - Knoxville, Tennessee

VI.D. New Upperman High School Additions Project Update

VI.D.1. Payment for architectural services to redChair: architects - Knoxville, Tennessee

VII. Policy

VII.A. Section 5, New Policy - Employee Social Media, on third and final reading, as submitted.

VII.B. Policy 5.3021, Sick Leave Bank, on first and final reading, as submitted.

VII.C. Policy 6.200, Attendance, on first and final reading, as submitted.

VIII. Discussion and/or Presentations

VIII.A. 2012-2013 Accountability Report

VIII.B. Approval of 2013-2014 Budgets, as submitted.

VIII.B.1. Fund 141, General Purpose Schools (Draft #3)

VIII.B.2. Fund 142, Federal Projects

VIII.B.3. Fund 143, Central Cafeteria

VIII.B.4. Fund 146, Extended School Program

IX. Adjournment