September 4, 2012 at 5:00 PM - Putnam County Board of Education Regular Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Election of 2012-2013 Board Chairman/Vice-Chairman

IV. Announcements

IV.A. Discuss date for October Regular Board Meeting (New Board member training October 4-5, 2012)

V. Approval of the Minutes

V.A. Regular Board Meeting - August 2, 2012, @ 5:00 PM

V.B. Special Called Board Meeting - August 16, 2012, 5:00 PM

VI. Approval of the Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of payment to Moore, Rader, Clift and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from May 15, 2012, to August 22, 2012, in the amount of $8,921.86 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)

VI.A.2. Approval of purchase of fifty-eight (58) 21.5" i-Mac computers from Apple Computers for Avery Trace Middle School (ATMS) in the amount of $66,642.00 to be paid from 142-71100-722-101.

VI.A.3. Approval of purchase of one (1) iPad cart with thirty (30) iPad's, one (1) MacBook cart and forty-two (42) MacBooks from Apple Computers for Algood Middle School (AMS) in the amount of $57,503.00 to be paid from 142-711-722-101.

VI.A.4. Approval of the purchase of three (3) iPad2 10 packs and one (1) iPad Learning Lab from Apple Computers for Prescott South Middle School (PSMS) in the amount of $17,669.00 to be paid from 142-71100-722-101.

VI.A.5. Approval of the purchase of thirty0one (31) MacBook Pro 13" laptops from Apple Computers for Cornerstone Middle School (CMS) in the amount of $34,069.00 to be paid from 142-71100-101.

VI.A.6. Approval of payment to Frontline Technologies - Exton, PA for Aesop in the total amount of $11,943.50 to be paid from 141-72230-399 in the amount of $$375.00; 141-72210-399 CURRI in the amount of $10,308.50; and 141-72220-399 in the amount of $1,260.00.

VI.A.7. Approval to purchase from PCS distance learning equipment in the implementation of the U.S. Department of Agriculture Rural Utilities Service Grant in the amount of $480,639 to be paid from 141-71100-722-RUSII.

VI.B. Bid (None Submitted)

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. CSHP - To budget $500.00 donated from Jason Barnes/Workout Anytime to purchase incentives for Staff Wellness program

VI.C.1.b. SPED - To allocate funds for the "Transition to Work Program" Grant awarded to PCS for the 2012-13 school year

VI.C.1.c. Grants - To allocate budget for Cummins STEM Equipment Grant

VI.C.1.d. Grants - Carryover of cummins I AM Grant funds from 2011-12

VI.C.1.e. Grants - To allocate budget for Cummins I AM Grant funds for the 2012-13 school year

VI.C.2. General Purpose School Line Item Transfer - Fund 141

VI.C.2.a. 504PG - To purchase new computer and laptop

VI.C.3. Federal Project Budget Amendments - Fund 142

VI.C.3.a. Federal Programs - Title I (101) to utilize funds more appropriately according to program needs

VI.C.3.b. SPED - To correct Preschool carryover 12-21 allocation

VI.C.3.c. SPED - To correct beginning balance for the federal IDEA carryover funds

VI.C.3.d. Grants - To establish 21st CCLC grant budget for 2012-2013 school year

VI.C.4. Federal Projects Line Item Transfer - Fund 142

VI.C.4.a. Federal Programs - Title II (201) to utilize funds more appropriately

VI.D. Approval of Out-of-County/Overnight Trip Report, as submitted.

VI.E. Approval of Grant Report, as submitted.

VI.F. Other

VI.F.1. Approval to enter into a membership agreement with the National Joint Powers Alliance (NJPA) national purchasing cooperative.

VI.F.2. Approval of the 2012-2013 individual school budgets, as submitted.

VI.F.3. Approval to move to GPS Fund 141 per GASB 54 requirements: $9,408.30 from Fund 177 (Jere Whitson Capital Project) to GPS Unassigned Fund Balance (39000); and $55,154.02 from Fund 156 (Capital Project Fund predating current bond Issue) to GPS - Committed to Capital Outlay (34675)

VI.F.4. Approval of the request from the City of Cookeville to utilize one (1) out-of-service bus (#51) for a Fire Service Training Session that would be returned to Putnam County Schools for scrap disposal.

VI.F.5. Approval of the 2012-2013 Athletic Trainer Services Agreement with Star Physical Therapy, as submitted.

VII. Building Projects Discussion & Approval of Payments/Purchases

VII.A. Capshaw Elementary School Structural Stabilization Project Update

VII.A.1. Payment to Rembco Geotechnical Contractors

VII.B. Cornerstone Middle School HVAC Improvements Update

VII.B.1. Payment #03 to Carwile Mechanical Contractors, Inc.

VII.B.2. Payment #04 Carwile Mechanical Contractors, Inc.

VII.C. Burks Addition Project Update

VII.C.1. Payment #13 to Mid-State Construction

VII.C.2. Partial release of retainage to Mid-State Construction

VII.C.3. Mid-State Construction's Proposed Change Order #002

VIII. Policy

VIII.A. Policy 1.400, School Board Meetings

VIII.B. Policy 1.704, Charter Schools

VIII.C. Policy 3.404, Private Vehicles (Recommend PCBOE present policy)

VIII.D. Policy 3.500, Food Service Management

VIII.E. Policy 4.408, Use of Multimedia

VIII.F. Policy 4.603, Promotion and Retention

VIII.G. Policy 5.109, Evaluation

VIII.H. Policy 5.117, Procedure for Granting Tenure (Recommend PCBOE present policy)

VIII.I. Policy 5.200, Separation Practices for Tenured Teachers

VIII.J. Policy 5.201, Separation Practices for Non-Tenured Teachers

VIII.K. Policy 5.202, Separation Practices for Non-Certified Employees (Recommend PCBOE present policy)

VIII.L. Policy 5.801, Director of Schools Recruitment and Selection

VIII.M. Policy 5.803, Evaluation of the Director of Schools

VIII.N. Policy 6.202, Home Schools (Recommend PCBOE present policy)

VIII.O. Policy 6.304, Student Discrimination/Harassment and Bullying/Intimidation (Recommend PCBOE present policy)

VIII.P. Policy 6.316, Suspension/Expulsion/Remand

VIII.Q. Policy 6.4081, Safe Relocation of Students

IX. Presentation, Discussion and/or Action

IX.A. Update - Math Tutoring Request

IX.B. Fund 141 - General Purpose School Budget Draft #4

X. Adjournment