January 12, 2012 at 5:00 PM - Putnam County Board of Education Regular Meeting
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I. Meeting Called to Order
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II. Approval of Agenda
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III. Announcements
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III.A. Recognize Cookeville High School Select Choir for being selected to perform at the 2012 National School Boards Association (NSBA) Annual Conference at the Boston Convention & Exposition Center in Boston, MA
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III.B. Board Reminder - Statement of Disclosure due by 1/31/12
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III.C. Note School Board Appreciation Week in Tennessee - January 22-28, 2012
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IV. Approval of Minutes
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IV.A. Special Called Board Meeting - December 1, 2011, @ 4:45PM
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IV.B. Regular Board Meeting - December 1, 2011, @ 5:00PM
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IV.C. Special Called Board Meeting - December 9, 2011, @ 5:30PM
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V. Approval of Consent Agenda
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V.A. Payments/Purchases
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V.A.1. Approval to purchase software (central office, free and reduced, free and reduced scanning, point-of-sale, online payments and check collection) from RFP's committee recommended MCS Software, LLC, Mandeville, LA at a cost of $32,472.51 to be paid from 143-73100-399.
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V.A.2. Approval to purchase fifteen (15) IMacs for the Capshaw Elementary computer lab @ $999.00 each in the total amount of $14,985 to be paid from Capshaw Elementary School donations.
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V.A.3. Approval of the purchase of two (2) Macbook 5 packs for Cane Creek Elementary in the amount of $8,790.00 to be paid from 142-71100-722-101.
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V.A.4. Approval of the purchase of four (4) Promethean Boards for Cane Creek Elementary School from PCS (Personal Computer System) - Louisville, TN in the amount of $10,206.00 to be paid from 142-72210-790-101.
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V.A.5. Approval to purchase Interactive White Boards (23) for critical need schools in the amount not to exceed $60,000.00 to be paid from 142-71100-722-581-1207, First to the Top grant funds per quote.
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V.A.6. Approval of payment to Bass, Berry & Sims PLC - Nashville, Tennessee for legal services through November 23, 2011, in the amount of $1,443.00 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)
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V.B. Bids
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V.B.1. Permission to Bid
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V.B.1.a. System-wide Bids: Air Filters, Light Bulbs, Transportation: Petroleum Products/Automotive Parts/Bus Tires, Paint, Fire Suppression, Fire Alarm Inspection, Pest Control, Sprinkler Inspection & Testing, Copy Paper, Disposable Paper, Carpet, Emergency & Exit Lights, System-wide furnishings.
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V.B.1.b. Sycamore Elementary Gym HVAC
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V.B.2. Approval of Bids
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V.B.2.a. Approval of the Finish Materials Bid for the Construction Projects at CHS, MHS, and UHS from the following vendors: Cavender's, Potter's Ace Home Center, Williams Wholesale, and Migliore's Carpet, as submitted to be paid from CHS, MHS, and UHS school CTE funds.
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V.C. Budget Amendments/Line Item Transfers
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V.C.1. Federal Budget Amendments - Fund 142
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V.C.1.a. To better expend Freshman Academy grant funds
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V.C.1.b. Title II.D. (231) needed to utilize funds more appropriately according to program needs
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V.C.1.c. Title II.A. (201) due to a notice of allocation decrease from the State Department
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V.C.1.d. Title I Consolidated Administration (011) due to larger 10-11 carry over than was originally appropriated
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V.C.2. Federal Line Item Transfers - Fund 142
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V.C.2.a. Title I (101) to utilize funds more appropriately
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V.C.2.b. Title I Consolidated Administration (011) to utilize funds more appropriately
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V.C.2.c. IAF Implementation grant to include Life, Medical, and Dental insurance expenses
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V.C.3. General Purpose School Budget Amendments - Fund 141
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V.C.3.a. To budget for TVA ENERNOC energy reduction grant
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V.C.3.b. To budget donation from The Knights of Columbus for SE Students in the CDC classrooms
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V.C.3.c. To reallocate funds to meet needs of SE students on IEP's
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V.C.3.d. Other contracted services are needed to meet the IEP requirements of SE students
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V.C.4. General Purpose School Line Item Transfers - Fund 141
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V.C.4.a. To reallocate and better expend grant funds for the VOCRE program
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V.D. Out of County and Over-night Trip Report
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V.E. Grant Report
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V.F. Other
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V.F.1. Approval to amend the Putnam County Board of Education 403(b) plan document to add Life of the Southwest (LSW) as an approved investment provider.
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V.F.2. Approval of Memorandum of Understanding for agreement between School-Based Services division of Centerstone Community Mental Health Centers, Inc. and Putnam County Board of Education.
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VI. Building Projects Discussion & Approval of Payments/Purchases
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VI.A. Prescott South Schools (PSS) Project Update
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VI.A.1. Release Retainage
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VI.A.2. Payment Cockrill Design & Planning - Knoxville, TN
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VI.A.3. One Year Warranty Walk Thru List
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VI.B. Burks Middle School Addition Project Update
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VI.B.1. Payment to Mid-State Construction Company - Livingston, Tennessee
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VI.C. Property Sale - 432 Ellis Avenue
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VII. Policy
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VII.A. Policy 3.3001, Use of Cellular Phones
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VII.B. Policy 4.209, Alternative Credit Options
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VIII. Presentation, Discussion and/or Action
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VIII.A. Healthier Schools Challenge Presentation - Lori Paisley
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VIII.B. Director of Schools Search
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VIII.B.1. Director of Schools Search Advisory Committee
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VIII.B.2. Director of Schools Job Description
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VIII.B.3. Director of Schools Recruitment and Selection Timeline
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VIII.C. Monterey Naming Committee - Johnny Bowman
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VIII.D. Adjournment
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