August 6, 2020 at 5:00 PM - Putnam County Regular August Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Reports

III.A.1. General Purpose School Cash Flow Analysis

III.A.2. Monthly Budget to Actual Report - Fund 141

III.A.3. Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular July Board Meeting - Thursday, June 25, 2020, @ 5:00 PM

IV.B. Minutes of the Special Called Board Meeting - Thursday, July 23, 2020, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the payment to 806 Technologies - Plano, Texas, per sole source, in the amount of $11,500 to be paid from 142-72210-399-011, as submitted.

V.A.2. Approval of the payment to Education Elements - Dallas, Texas, per RFP 18-7281, in the amount of $46,000.00 to be paid from 142-72210-524-930, and to approve the agreement with Education Elements - Dallas, Texas to provide leadership training and professional development to support responsive planning, as submitted.

V.A.3. Approval of payment to Curriculum Associates - North Billerica - MA, per RFP, for iReady Math in the amount of $33,587.37 to be paid from 142-72210-599-101, as submitted.

V.A.4. Approval of payment to Navigate 360, LLC - Richfield, Ohio in the amount of $22,389 for renewal of the Emergency Preparedness License - Building to be paid from the Safe School Grant, 141-72130-399-02118 (General Purpose School Fund), as submitted.

V.A.5. Approval of a payment to Fulcrum Management Solutions, Inc. - Spokane Valley, WA for ThoughtExchange Team Room in the amount of $25,200.00 for the 2020-2021 school year to be paid from 141-72310-599, Other Charges (General Purpose School), as submitted.

V.A.6. Approval of the payment to Trox for purchase of forty (40) touchscreen Chromebooks in the amount of $13,000.00 for the 2020-2021school year to be paid from 142-71100-722-930, Federal Programs, Cares Act - Instructional Technology, as submitted.

V.A.7. Approval of payment to Zoom Video Communications, Inc. -San Jose, CA for teacher Zoom accounts for remote learning in the amount of $23,750.00 for the 2020-2021 school year to be paid from 142-71100-471-930, Federal Programs, Cares Act - Software, as submitted.

V.A.8. Approval of payment to Learn 21 - Cincinnati. Ohio for One2One Manager in the amount of $12,810.00 for the 2020-2021 school year to be paid from 142-71100-471-930, Federal Programs, Cares Act - Software, as submitted.

V.A.9. Approval of payment to Screencastify, LLC for Screencastify Unlimited for remote learning in the amount of $15,000.00 for the 2020-2021 school year to be paid from 142-71100-471-930, Federal Programs, Cares Act - Software, as submitted.

V.A.10. Approval of payment to Amplify - Brooklyn, NY for the purchase of Language Studio for EL students for the 2020-2021 school year in the amount of $13,000.00 to be paid from 142-72210-399-101 (Federal Programs, Title I Set Aside), Contracted Services, and $11,833.00 to be paid from 142-72210-599-301 (Federal Programs, Title III), Other Charges, as submitted.

V.A.11. Approval to purchase five (5) rear engine 78 passenger buses off of Putnam County's bid that was extended for the purpose of purchasing grant buses in the amount of $104,226.00 each and two (2) Special Needs 45 passenger, 2 wheel chair buses off of Bledsoe County bid in the amount of $86,950.00 each for a total amount of $695,030.00 to be paid from 141-72710-729, Equipment, as submitted.

V.A.12. Approval of payment to Voyager Sopris Learning - Boston, MA for professional development in the amount of $18,733.60 to be paid from 142, 72210-524-201, as submitted.

V.A.13. Approval of payment to FileWave (USA), Inc. - Indianaapolis, IN for FileWave license annual renewal effective from September 1, 2020 - August 31, 2021, in the amount of $39,084.00 to be paid from 141-71100-722-01607, as submitted.

V.A.14. Approval to purchase two (2) 2020 Chevrolet Express Passenger vans from Wilson County Motors from the State of Tennessee bid list in the total amount of $51,612.80 to be paid from 141-72710-729, Transportation Equipment (General Purpose School Fund), as submitted. 

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Permission to bid Custodial Services contract expiring December 31, 2020.

V.B.2. Approval of the emergency Request for Proposal (RFP) for Homeschool/Online Learning Platform for the 2020 - 2021 school year to be paid from 142-71100-399-930, Federal Programs, Cares Act - Contracted Services, and 141-71100-399-01501, General Purpose School, Contracted Services, and to authorize the Director of Schools to approve the RFP Proposal and notify the Board, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. Federal Projects Budget Amendments - Fund 142

V.C.1.a. Federal Programs - ESSER (930) amendment is required in order to utilize funds more appropriately according to program needs

V.D. Approval of Out-of-County and Overnight Trip Reports (None Submitted)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the Dual Enrollment Agreement between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee and Putnam County School System for Cookeville, Monterey, and Upperman High Schools for the 2020-2021 school year, as submitted.

V.F.2. Approval of the second renewal of the Clinical Affiliation Agreement between Tennessee Tech University (TTU) and the Putnam County School System to provide a clinical experience to students enrolled in the nursing program at TTU, as submitted.

V.F.3. Approval of the commitment between Putnam County School System and Centerstone of Tennessee in support of the Tennessee Department of Mental Health and Substance Abuse Services for the School Based Behavioral Health Liaisons grant to implement universal, trauma informed practices that prevent and/or mitigate the effects of trauma for students with Social Emotional Disturbance (SED) or at risk of developing mental health or substance use disorder, as submitted.

V.F.4. Approval of the Memorandum of Understanding (MOU) between the Tennessee Department of Education and Putnam County School System for the 2020-2021 school year to document essential assurances and related information pertaining to the Coordinated School Health initiative in the amount of $155,000.00 to be paid from state grant funds, as submitted.

V.F.5. Approval of the following individuals to serve on the Collaborative Conferencing Team representing the Board of Education: Beth Gaw, Kevin Maynard, Mark McReynolds, Angie Knight, Dr. Sharon Griggs, Tim Martin and Bridgett Carwile.

V.F.6. Approval of the agreement between Putnam County Board of Education and Public Consulting Group (PCG) - Boston, MA for add on services in EasyIEP to include TN EDPlan Translation Services in the amount of $7,500.00 and TN EDPlan Connect Services (parent portal) in the amount of $4,450.00 for the 2020-2021 school year with both to be paid from 141-72220-399, as submitted.

V.F.7. Approval of the agreement between Putnam County Board of Education and Sidekick Therapy Partners - Knoxville, Tennessee for the 2020-2021 school year to provide speech/language services and to seek and obtain reimbursement from TennCare Managed Care Contractors, as submitted.

V.F.8. Approval of a $20.00 monthly stipend for personal cell phone usage, per Policy 3.3001 for the 2020-2021 school year to be paid from 141 E 73100 199 for the following School Nutrition employees: Lynette Ellis, Donna Shanahan, Bethanie Holmes, and Stacy Bradford.

V.F.9. Approval of the Complaint Managers for the 2020-2021 school year, as submitted.

V.F.10. Approval of the renewal of the agreement between Putnam County Board of Education and Stellar Therapy Services, LLC - Chattanooga, Tennessee for the 2020-2021 school year to seek and obtain reimbursement from TennCare Managed Care Contractors for related services (OT and PT) provided by Putnam County Schools, as submitted.

V.F.11. Approval of the Memorandum of Understanding (MOU) with Fentress County Schools for use of space for Adult Education in the amount of $450 per month from July 1, 2020 - June 30, 2021, to be paid from Adult Education funds, as submitted.

V.F.12. Approval of the agreement between Putnam County Board of Education and UCHRA - Cookeville, Tennessee for the 2020-2021 school year to provide the lease of vans for transporting students to job sites, as submitted.

V.F.13. Approval of the grant contract between State of Tennessee Department of Human Services and Putnam County School System (PCSS) for the provision of Pre-Employment Transition Services school to work, as submitted.

V.F.14. Approval of the Student Teaching Partnership Agreement between Freed-Hardeman University - Henderson, Tennessee and the Putnam County School System effective July 1, 2020 - June 30, 2021, with the option to request renewal for an additional four (4) years, as submitted.

V.F.15. Approval of the Student Teaching Partnership Agreement between South College - Knoxville, Tennessee and the Putnam County School System effective July 1, 2020 - June 30, 2021, with the option to request renewal for an additional four (4) years, as submitted.

V.F.16. Approval of the Classification Chart and Pay-scale for both Hourly and Professional Non-certified Employees for the 2020-2021 school year, as submitted.

V.F.17. Approval of the Fund 141 - General Purpose School Fund Budget to Actual Quarterly Report as of June 2020, as submitted.

V.F.18. Approval of a $20 monthly stipend for cell phone usage for the 2020-2021 school year per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72250-199 for the following Technology employees: Jimmy Watkins, David Arney, and Michael McCarver, as submitted.

V.F.19. Approval of the certified pay scales for 2020-2021, as submitted.

V.F.20. Approval of the following job descriptions, as submitted: LMSW/Certified Counselor and Director of Education & Engagement.

VI. Adjournment