June 4, 2020 at 5:00 PM - Putnam County Regular June Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Request to change September Board meeting date from Thursday, September 3, 2020, @ 5:00 PM to Thursday, August 27, 2020, @ 5:00 PM due to the Tennessee School Boards Association's Upper Cumberland Fall District Meeting.

III.B. Director's Reports

III.B.1. General Purpose School Cash Flow Analysis

III.B.2. Monthly Budget to Actual Report - Fund 141

III.B.3. Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular May Board Meeting - Thursday, May 7, 2020, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to Cognia Inc. (previously known as AdvancedED) in Atlanta, GA in the amount of $25,200.00 for Yearly Membership Fees for the 2020-21 school year, to be paid from 141-72310-599, as submitted.

V.A.2. Approval of payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services from March 2, 2020 to May 21, 2020 in the amount of $6,181.15 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.A.3. Approval to purchase a one (1) year subscription of Virtual Job Shadow Licenses (A College & Career Exploration Platform) from Striven Media in Ashville, North Carolina to be used by instructor(s) and students at Algood Middle School, Avery Trace Middle School, Monterey Middle School, Prescott South Middle School, and Upperman Middle School for the 2020-2021 school year in the amount of $11,600.00 to be paid from 142-71300-429-801, Basic Carl Perkins Funds, as submitted.

V.A.4. Approval of the purchase of fifty (50) Chromebooks, twelve (12) Chromebook Flip Touch from Troxell, per quote in the amount of $16,710.00 to be paid from 142-71100-722-101 for ParkView Elementary School, as submitted.

V.A.5. Approval to purchase the following items for use by the Transportation Department to be paid from 141-72710-399, as submitted:

• Forty (40 ) replacement camera systems from Interlocal Cooperation Agreement in the total amount of $88,01.12
• Transfinder software with parent app from BuyBoard Purchasing Consortium in the total amount of $38,000
• Zonar GPS Service for both Transporation and Parent App tracing in the yearly amount of $19,38456

V.A.6. Approval of the purchase of two (2) 2020 Chevy Express Cargo Vans off the statewide contract bid from Wilson County Motors in the amount of $23,168.40 each to be paid from 141-72620-717, Maintenance Equipment, as submitted.

V.A.7. Approval of the request to continue monthly payment for usage of Verizon mobile hotspot devices for off-campus use in the amount of $19,550.00 currently being paid from 141-71100-722-01607, but beginning June 30, 2020, will be funded from the CARES Act funds (TN Contract #32110-32711), as submitted.

V.A.8. Approval of the purchase of 2,000 Asus Chromebook laptops with software licenses in the amount of $450,000.00 and five (5) charging carts in the amount of $5,500.00 per NCPA-01-48 Contract and attached quotes from TROX, to be funded from CARES Act funds, as submitted.

V.A.9. Approval to purchase Gaggle, a K-12 student digital safety platform, per Sevier County Schools contract #010419SCS from Central Technologies, Inc. - Knoxville, Tennessee in the amount of $73,115.00 to be paid from 141-71100-722-01607, as submitted.

V.A.10. Approval of the emergency purchase of 800 Infrared Digital Thermometers in the amount of $30,000 and 3,000 Cloth Face Masks in the amount of $4,200 to be used for the opening of school year 2020-2021 due to COVID 19 from Logo Brands, Inc. - Franklin, Tennessee in the total amount of $34,200.00 to be paid from 141-71100-599-02117, noting reimbursement to come from CARES Act funds when received by the state.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval of the sale of six (6) buses being removed for years of service and mileage, as submitted.

V.B.2. Approval of the Athletic Trainer Services bid to the lower bidder, STAR Physical Therapy - Franklin, Tennessee, for the four (4) Trainer Option, as submitted on the bid tally sheet.

V.B.3. Approval of the Sycamore Elementary School Window Replacement bid to Mid-State Construction - Livingston, Tennessee in the amount of $132,000.00, as submitted on the bid tally sheet.

V.B.4. Approval of the Cookeville High School Security Vestibule bid from Cookeville Glass & Mirror - Cookeville, Tennessee in the amount of $19,268.00, as submitted on the bid tally sheet.

V.B.5. Approval of the two lump sum quotes from Praters - Chattanooga, Tennessee for both the Upperman High School Main Gym Floor Renovations in the amount of $24,732.00 and the Auxillary Gym Floor Renovations in the amount of $17,928.00 to be paid from maintenance funds.

V.B.6. Approval of the two lump sum quotes from Praters - Chattanooga, Tennessee for the Cookeville High School Main Gym Floor Renovations in the amount of $24,247.00 and the Auxillary Gym Floor Renovations in the amount of $15,865.25 to be paid from maintenance funds.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Early childhood Education - Budget donation received for WOW bus

V.C.1.b. Student Support Services - Budget for additional supplies and materials to help homeless families

V.C.1.c. Adult Education - To budget for retirement stabilization

V.C.1.d. Finance - To adjust budget to account for various personnel adjustments and year end purchases

V.C.1.e. Finance - To amend budget for BEP growth funds from the State

V.C.1.f. Finance - To amend budget for additional payments from schools for personnel payments

V.C.1.g. Finance - To adjust budget to account for trip payments from the schools

V.C.1.h. Finance - To adjust budget to account for additional hazard pay for employees preparing, delivering and serving food during COVID-19 pandemic

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Student Services - Moving funds from multiple Health Services accounts to one central account to order medical supplies

V.C.2.b. LEAPS - Budget for Lottery Education Afterschool Program grant

V.C.2.c. CTE General Purpose Funds - End of the year cleanup to move monies to better utilize funds

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Special Education - To reallocate funds for Spring Clean up to meet the actual cost of benefits and to correct March line item transfer error

V.C.3.b. Federal Programs - Adaptive Learning Technology Grant (172) is required to utilize funds more appropriately according to program needs.

V.C.3.c. Federal Programs - ATSI Grant (171) amendment is required in order to utilize funds more appropriately according to program needs.

V.C.4. Federal Projects Line Item Transfers - Fund 142

V.C.4.a. Extended Learning - Amend 21st Century grant budget to account for aditional salary

V.C.4.b. CTE Student Support & Academic Enrichment (SSAE) - End of the year cleanup to move monies to better utilize funds

V.C.4.c. CTE Basic Carl Perkins Funds - Amendment is to utilize funds more appropriately according to program needs for end of year

V.C.5. Food Service Line Item Transfer - Fund 143

V.C.5.a. Food Service - Annual clean up

V.C.6. Extended School Program Budget Amendment - Fund 146

V.C.6.a. Extended School Program - To redistribute funds for purchasing ipads, chromebooks, cases and software for SAC/ECC

V.C.7. Extended School Program Line Item Transfer - Fund 146

V.C.7.a. Extended School Program - To better allocate funds for 146 Account School Age Care and Empoyee Child Care

V.D. Approval of Out-of-County and Overnight Trip Reports (None Submitted)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of updated school fees, as submitted.

V.F.2. Approval of the renewal of the Gov Deals contract for the 2020-21 school year, as submitted.

V.F.3. Approval of a $20 monthly stipend for Brenda Hughett for cell phone usage for Extended Learning Program beginning July 1, 2020 - June 30, 2021, per Policy 3.3001, Use of Cellular Phones, as submitted.

V.F.4. Approval of the renewal of the agreement between Putnam County Board of Education and Riverside Insights (EasyCMB) - Itasca, IL for Easy CBM Membership for the 2020-2021 school year in the amount of $5,600.00 to be paid from 141-72220-499, as submitted.

V.F.5. Approval for a $20 Monthly Stipend for cell phone usage for the 2020-2021 school year per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72220-199 for the following employees: Sheri Roberson, Terri Melton, Tonia Wheeler, Laura Rich, Renee Gilles, Jessica Johns, Sheree Bernard, Tammy Julian, Shelia Barker, and Michael Todd Clinton, as submitted.

V.F.6. Approval of the Student Teaching Partnership Agreement between MIssissippi State University and the Putnam County School System effective July 1, 2020 - June 30, 2021, with a option to request each year for the following four (4) years for approval to renew, as submitted.

V.F.7. Approval of the renewal of the agreement between Putnam County Board of Education and the Enome, Inc.(GOALBOOK) - San Mateo, California for Goalbook Toolkit Special Education Partial Department Membership for the 2020-2021 school year in the amount of $35,700 to be paid from 141-72220-524, as submitted.

V.F.8. Approval to add the Tuition Express and Agency Accounting modules to the ProCare Software used by the SAC/ECC department in order to allow parents/guardians to pay directly with a credit card for SAC/ECC services with cost to be paid from 146-73300-599-01800, as submitted.

V.F.9. Approval to renew subcription to Ident-A-Kid license for visitor management platform per Quote #6949 (attached) in the amount of $13,680.00to be paid from 141-71100-722-01607, as submitted.

V.F.10. Approval ot the rental of Sound System and Stage to be used for the three (3) High School Graduation Ceremonies from Reel Sound Productions - Cookeville,  Tennessee in the amount of $16,500.00 to be paid from 141-72310-399-02101, as submitted.

V.F.11. Approval to enter into a contract with Amplify Education, Inc. for ELA textbooks for grades K through 8 in the amount of $1,819,443.47 to be paid 50% in FY21 and 50% in FY22 from account 141-71100-449-02117 (General Purpose School Fund, Textbooks), as submitted.

VI. Discussion/Presentation

VI.A. Discuss request from the City of Cookeville for a potential street improvement project at Capshaw Elementary School.

VI.B. Enrollment Update and Recommendation

VI.C. General Purpose School Budget - Fund 141 Draft #2

VII. Adjournment