March 5, 2020 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize the following individuals who attended the 2019-2020 Tennessee Arts Academy in July 2019: Janis Nunally and Chelsea Brown from Upperman Middle and Ashley Francis from Prescott South Middle.

III.B. Note Putnam County School System being named a 2019-2020 Tennessee Arts Academy Arts Partner School System

III.C. Director's Reports

III.C.1. General Purpose School Cash Flow Analysis

III.C.2. General Purpose School Fund Budget to Actual Monthly Report

III.C.3. Personnel Report

III.C.4. Notification of a third supplement for Aaron Peters at Monterey High School for Junior High golf coach

III.C.5. Informational Report pursuant Board Policy 2.402: 2019 annual report of investment earnings from individual schools per Policy 2.402

III.C.6. Note Spring Break -  Monday, March 16 through Friday, March 20, 2020.

IV. Minutes of the Regular February Board Meeting - Thursday, February 6, 2020, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services from December 2, 2019, to February 28, 2020, in the total amount of $11,317.36 to be paid from 141-72310-331, Legal Services, as submitted.(General Purpose Schools)

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Permission to bid Framing and Finishing Materials for the Construction Housing Projects for the 2020-2021 school year at the following schools: Cookeville, Monterey and Upperman High schools.

V.B.2. Permission to bid the following System-wide bids: Air Filters; Transportation - Petroleum Products, Automotive Parts, and Bus Tires.

V.B.3. Approval of the third (3rd) renewal for the 2020-2021 school year for the IWC (Food & Non-Food) bid (original bid agreement 2017-2018) to be paid from 143 E 73100 422/421.

V.B.4. Approval of the second (2nd) renewal for the 2020-2021 school year for the Papa John's Pizza bid (original bid agreement 2018-2019) to be paid from 143 E 73100 422.

V.B.5. Approval to award the Replacement Boilers bid for Algood Middle School to Charles Stone Heating and Cooling - Cookeville, Tennessee for the base bid plus Add #2 in the total amount of $139,808.00, as recommended by Moffett Loftis - Cookeville, Tennessee, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Special Education - Spring Clean-up to meet actual expenses incurred by the Special Education Department

V.C.1.b. Adult Education - To budget for revenue received for Adult Education

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.2.a. Federal Programs - This adaptive Learning Technology Grant (172) is required to utilize funds more appropriately according to program needs.

V.C.2.b. CTE - Basic Carl Perkins Funds - To move monies to help improve the CTE Program needs

V.C.3. Federal Projects Line Item Transfers - Fund 142

V.C.3.a. Special Education - To reallocate funds for Spring Clean Up to meet the actual cost of benefits

V.C.3.b. Special Education - To reallocate funds for Spring Clean Up to meet the actual cost of benefits

V.D. Approval of Out-of-County and Overnight Trip Reports - Secondary

V.E. Approval of Grant Report (None Submitted)

V.F. Other

V.F.1. Approval of the 5th and final renewal of the beverage contract between Pepsi Beverages Company - Nashville, Tennessee and Putnam County School System effective July 1, 2020 through June 30, 2021, as submitted.

V.F.2. Approval of the Dual Enrollment Agreement between Volunteer State Community College and Putnam County School System for the 2020-2021 School Year to support the School System's efforts to offer Early Postsecondary Opportunities (EPSO) by providing eligible high school students the opportunity to earn both college and high school graduation credits simultaneously upon successful completion of qualified course(s), as submitted.

V.F.3. Approval of the Student Teaching Partnership Agreement between Cumberland University and Putnam County School System effective July 1, 2020 - June 30, 2021, with an option to request renewal for four (4) additional years, as submitted.

V.F.4. Approval to renew the advertising agreement between District Solutions LLC - Atlanta, Georgia and Putnam County School System to carry out the proposed School Bus Advertising Program effective July 1, 2020, through June 30, 2021, as submitted.

V.F.5. Approval of the 2020-2021 audit quote as professional services rendered by Tamara Beckman, CPS, for the twenty schools' activity funds and cafeteria funds year ending June 30, 2021.

V.F.6. Approval to authorize to Interim Director of Schools to sign the audit contract in the amount of $14,000 to be paid from 141-72310-305.

V.F.7. Approval of the following 2020 dates for VITAL Summer School Programs: May 26 - June 26 Credit Recovery, Grades 7 - 8; May 26 - June 19 Credit Recovery , Grades 9 - 12; and Credit Advancement, Grades 7 - 12.

V.F.8. Approval to enter into a marketing agreement between Vogue Tower Partners, LLC - Chattanooga, Tennessee and Putnam County School System for the marketing of properties for potential wireless infrastructure for use by the wireless carriers and other telecommunication operators that utilize communications facilities with compensation provided to the Putnam County Board of Education, as submitted.

V.F.9. Approval of a request from Monterey High School (MHS) to receive a supplement for Middle School Volleyball noting Board had previously approved MHS Middle School Volleyball as a club sport at the Board meeting held on September 28, 2017.

V.F.10. Approval to enter into a contract with Upland Design Group - Crossville, Tennessee in the amount of $4,500.00 for the design/bid documents required to bid a security vestibule entrance at main entry at Cookeville High School, to be paid from 141-72620-399, Other Contracted Services, as submitted.

V.F.11. Approval to enter into contract with Charles Stone Heating and Cooling - Cookeville, Tennessee for new boiler replacements at Algood MIddle School as noted in the recommendation letter from Maffett Loftis Engineering, LLC - Cookeville, Tennessee in the amount of $139,808.00 to be paid from funds appropriated directly by Putnam County.

V.F.12. Approval to purchase e-Rate Category 1 eligible services from ENA (Education Networks of America) based on the Metro Nashville Public Schools contract #2-225071-08 for funding years 2020-2024, as submitted.

V.F.13. Approval to purchase e-Rate Category 2 eligible products and services from the TDOE's Tennessee Education Broadband Consortium (TEBC) State Master Contract #49083 from the approved service provider, Central Technologies, Inc - Knoxville, Tennessee in the amount of $537,484.00 and is contingent upon e-Rate application approval and once funded the district's portion of cost is 20% and equals $107,496.80 to be paid from 141-71100-722-01607, Technology, as submitted.               .

VI. Policy

VI.A. Policy 4.301, Interscholastic Athletics

VII. Discussion/Presentation

VII.A. New PreK-8 School Project Update

VII.B. Prescott South Middle School Social Emotional Processes

VIII. Adjournment