July 24, 2025 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER
Description:
All Board Member present
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2. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE/PRAYER
Description:
We will be opening the meeting with a brief moment of silence or prayer and the pledge of allegiance to the United States flag. No one is required to participate or be present for any of these and being in this portion of the meeting is completely voluntary.
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3. APPROVAL OF AGENDA
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4. APPROVAL OF THE CONSENT AGENDA
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4.A. Minutes:
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4.B. Bids:
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4.C. Nepotism:
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4.D. Use of Facilities:
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4.E. Non-Faculty Volunteer Coaches:
According to the Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty volunteer coaches to participate in the school athletic program. The following non-faculty volunteer coach is for the 2025-2026 school year: |
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4.F. Salary Supplements and Contract Payments:
Description:
1 Approved previously for an amount $500 or greater 2 Overtime rate for special events 3 Anticipate amounts over $500 this school year 4 Amend prior approval 5 Less than $500 but part of the event total 6 Must have the approval of the Transportation Department 7 Classified Employee (with approved agreement) 8 Regular Rate - Part-time employee |
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5. PUBLIC COMMENTS*
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6. FEDERAL FUNDING UPDATES
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6.A. ATLAS Liaison
Description:
Request to move ATLAS Liaison from Federal funding to General purpose school funds. No additional funds/position will be needed due to an open position currently at the CO where this position will transfer. This request is due to RCS not receiving funding for McKinney Vento for the 25-26 SY.
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6.B. Title III Positions
Description:
Request to move 6 Title III positions to General Purpose school funds from Fund 142 due to the freeze of Title III funds currently impacting districts across the nation. These positions are vital to our operations and academic success. Additional funding is not needed as funds realized from three open ESL teaching positions that are no longer needed will be utilized. These positions are no longer needed due to the academic success experienced by our students and teachers requiring less ESL staff.
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7. INSTRUCTION
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7.A. Rocketship TN #4 Application
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7.B. NOVUS Smart Academy (K-8) Application
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7.C. ISM Grant Funds
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Description:
The Curriculum & Instruction CTE Department would like to allocate approximately
$9,000.00 of the ISM Grant Funds 2025-2026 funds to support the OSHA Trainers for our High School CTE students. The purpose of the in-house OSHA Trainers is to eliminate barriers for students obtaining OSHA TDOE-approved industry Certifications. The OSHA Trainers would be responsible for completing the OSHA Train the Trainer Course set for July 2025.The allocations are: Each participant receives a $500.00 stipend for attending the 8-day Professional Development sessions. |
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7.D. Governor's Early Literacy Foundation
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7.E. The Carl D. Perkins Basic Grant
Description:
The Carl D. Perkins Basic Grant - The Carl D. Perkins Career and Technical Education Act of 2018, known as Perkins V, is presented for approval for the funding period of July 1, 2025 - June 30, 2026. The grant is $754,876.90. The Carl D. Perkins Basic Grant provides funding for program improvement, equipment, travel, and staff development for our Career & Technical Education teachers.
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7.F. The Carl D. Perkins Reserve Grant
Description:
The Carl D. Perkins Reserve Grant - The Carl D. Perkins Reserve Grant is presented for approval for the funding period of July 1, 2025 - June 30, 2026. This competitive grant is $50,000. The Carl D. Perkins Reserve Grant provides funding for Welding Booth Trainer Simulators for the Agricultural Mechanics CTE Program of Study at Riverdale High School.
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8. SPECIAL EDUCATION
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8.A. Updated Job Description for Speech Language Pathologist
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8.B. Updated Job Description for General Education Student Services Specialist
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9.A. Perry Weather
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10. LEGAL
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10.A. 2025-2026 Approved Fees
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Description:
Per Policy 6.709, prior to the beginning of each school year, the Board, upon the recommendation of the principals and the Director of Schools, shall approve all student fees for the upcoming school year. Additional fees may be approved during the year as needed.
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10.B. Records Clerk Job Description
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Description:
The Legal Department is requesting the approval of a new job description for the 2025-2026 school year. The new position will assist the Legal Department with managing and fulfilling student, staff, and administrative records requests.
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10.C. Campus School Agreement
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Description:
MTSU has renewed the agreement between RCS and MTSU regarding Campus School. This agreement will be effective for five years.
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10.D. Policy Adoption - First and Final Reading
Description:
The policy changes below are recommended on the first and final reading as they are necessary to take effect before the start of the 2025-2026 school year.
a. Policy 3.400 - Student Transportation Management Revises language for awarding and renewing contracts and updates language consistent with current contract. b. Policy 6.312 - Use of Wireless Communication Devices Adds language for use of personal communication devices for students pursuant to a change in state law. |
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11. ENGINEERING AND CONSTRUCTION
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11.A. Oakland Middle School Concrete Pad
Description:
Oakland Middle Concrete Pad request. Principal Brad Decker has requested to install a few concrete pads at no cost to the School Board. The cost will be covered through the soccer account along with a donation from Smyrna Ready Mix. Smyrna Ready Mix is donating 6 yards of concrete for this project. The anticipated budget for this project is $2,600.00. Engineering and Construction has reviewed the request and has no objections.
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11.B. Daniel McKee Cafeteria Mural
Description:
Daniel-McKee Cafeteria Mural request: Principal Nicole Stirbens is requesting to allow the Experience Church to paint a mural in the cafeteria area. This project is anticipated to cost $2,075.00 and is being donated by the Experience Church. This project is at no cost to the Board. Engineering and Construction has reviewed the request and with the noted possibility of standing water, has no objection.
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11.C. Poplar Hill Elementary and CUD Cost Reimbursement
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11.D. Energy Efficient Lighting Program
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Description:
Energy Efficient Lighting Program: RCS has recently been provided with the requested cost report for the LED lighting project from Excel Energy. After a review of all schools, Excel has provided a cost analysis for review. The expected total cost today is $8,400,000.00. Anticipated TVA incentives are $768,000.00 make the net cost $7,600,000.00. This is an annual energy savings of a little over a million dollars and our payback would be roughly 6 years. This project is budgeted this year in Fund 177 at $4,000,000.00 with any additional review being added later in the year.
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12. FINANCIAL MATTERS
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12.A. Updated job description for ISA Accountant
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12.B. Updated Job Description for Payroll Acounting Specialist I
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12.C. Updated Job Description for Payroll Accounting Specialist II
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13. SMYRNA HIGH SCHOOL AND DUNKIN DONUTS
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13.A. Sponsorship Proposal between Dunkin Donuts and Smyrna High School
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14. BOARD MEMBER DISCUSSION
Description:
Discussion about offering a stipend for hard to fill Structured Setting EA positions. Current open positions to be presented. Possible proposal for the 26-27 SY budget.
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15. FINANCIAL REPORT
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16. DIRECTOR'S UPDATE
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17. GENERAL DISCUSSION
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18. ADJOURNMENT
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