June 20, 2019 at 6:00 PM - Jackson-Madison County School Board Combine Meeting
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1. Call to Order
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1.A. MOMENT OF SILENCE
Speaker(s):
Kevin Alexander
Rationale:
Kevin Alexander, Chairman will call the meeting to order with a moment of silence
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1.B. PLEDGE OF ALLEGIANCE
Speaker(s):
Kevin Alexander
Rationale:
Kevin Alexander, Chairman lead the Pledge of Allegiance
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2. APPROVALS
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2.A. APPROVAL OF THE CONSENT AGENDA
Speaker(s):
Kevin Alexander
Action(s):
No Action(s) have been added to this Agenda Item.
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2.B. APPROVAL OF THE AGENDA
Speaker(s):
Kevin Alexander
Action(s):
No Action(s) have been added to this Agenda Item.
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3. APPEARANCE BEFORE THE BOARD
Speaker(s):
Kevin Alexander
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3.A. OMBUDSMAN REPRESENTATIVE
Speaker(s):
Kevin Alexander
Rationale:
Ombudsman Representatives will be on a phone conference with Board Members to answer any questions concerning the program
Discussion:
There were some phone issues and the Ombudsman Representatives will appear before the Board on July 8, 2019 at 5:30 pm during the Work Session.
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4. PUBLIC COMMENTS
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4.A. PUBLIC COMMENTS (30 MINUTES)
Rationale:
The Public is allowed to address the Board pursuant to Board Policy 1.404
Discussion:
There were no public comments during this meeting.
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5. JMCEA ANNOUNCEMENT/REPORT
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5.A. JMCEA PRESIDENT
Discussion:
The JMCEA President was unable to attend the meeting.
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6. FINANCIAL REPORT
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6.A. BUDGET AMENDMENTS, SCHOOL EXPENDITURES AND UTILITIES ANALYSIS
Discussion:
Holly Kellar, Director of JMCSS Finance Department, informed the Board Members of the following: There are three budget amendments to present. Since the Commission Meeting was this past Monday, these amendments were already presented and approved there (see packet) The May Financial Statement is attached in eMeeting. As shown on this report, 88 million dollars had been expenses as of the end of May with an additional 1.9 million dollars encumbered. This totals 85.7% of the budget as compared to 81.8% at the same time last year. The difference here is mostly attributable to there being three pay dates in May this year as opposed to two in May last year. May revenues in the amount of 4 million dollars were received, bringing the total revenues for the year to 92.4 million dollars which is 90.5% of budgeted revenue. |
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6.B. MONTHLY FINANCIAL STATEMENT-141 GENERAL PURPOSE SCHOOLS
Discussion:
Holly Kellar mentioned that Mike Nichols was unable to attend but reported today that budgeted local taxes in the General Purpose Schools Fund are estimated to come in short, possibly as high as 2.5 million dollars. He stated there will be enough money in the Local Purpose Tax Fund to transfer to General Purpose Schools to cover this.
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7. ACTION ITEMS
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7.A. ANNUAL CALENDAR FOR BOARD MEMBERS
Speaker(s):
Kevin Alexander
Action(s):
No Action(s) have been added to this Agenda Item.
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7.B. THE 2019-2020 BOARD MEETING DATES
Speaker(s):
Kevin Alexander
Discussion:
The Board was in consensus for changing the following dates on the monthly Board meetings. 2019 July 8 Work Session, July 9 Education Vision, July 11 Board Meeting August 5 Work Session, August 6 Education Vision, August 8 Board Meeting September 9 Work Session, September 10 Education Vision, September 12 Board Meeting (Parent/Teacher Conference) October 7 Work Session, October 8 Education Vision, October 10 Board Meeting (Fall Break for JMCSS) ***The Board agreed to reschedule the October Meeting to a Combined Work Session and Board Meeting on October 14, 2019*** November 11 Work Session (Veteran's Day), November 12 Education Vision, November 14 Board Meeting ***The Board agreed to reschedule the November Meeting to a Combined Work Session and Board Meeting on November 7, 2019*** December 9 Work Session, December 10 Education Vision, December 12 Board Meeting 2020 January 6 Work Session (In-Service Day), January 7 Education Vision, January 9 Board Meeting February 10 Work Session, February 11 Education Vision, February 13 Board Meeting (Parent/Teacher Conference) March 9 Work Session, March 10 Education Vision, March 12 Board Meeting April 6 Work Session, April 7 Education Vision, April 9 Board Meeting May 4 Work Session, May 5 Education Vision, May 7 Board Meeting June 8 Work Session, June 9 Education Vision, June 11 Board Meeting ***The Board agreed to reschedule the June meeting to a Combined Work Session and Board Meeting on June 15, 2020*** The Jackson-Madison County School Board had a consensus with the rescheduling of monthly board meetings. |
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7.C. 2019-2020 DIFFERENTIATED PAY PLAN
Speaker(s):
Dr. Eric Jones
Action(s):
No Action(s) have been added to this Agenda Item.
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7.D. RAY WASHINGTON'S CONTRACT
Speaker(s):
Kevin Alexander
Action(s):
No Action(s) have been added to this Agenda Item.
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7.E. OPTION AGREEMENT-PASSMORE, RESOLUTION PASSMORE
Speaker(s):
Kevin Alexander
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Morris Merriweather made a motion to purchase the property on Passmore Lane. There was not a second and the motion failed.
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8. COMMITTEE REPORTS AND ANY NECESSARY ACTION
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8.A. POLICY COMMITTEE RECOMMENDATIONS FOR REVISIONS TO POLICIES
Speaker(s):
Janice Hampton
Action(s):
No Action(s) have been added to this Agenda Item.
Rationale:
The policies needing revised are attached in eMeeting. The policies needing an issue date updated are the following; 1.104 Memberships, 1.105 School Board Legislative Involvement, 1.404 Appeals to and Appearances before the Board, 1.500 Board-Community Relations, 1.602 Administrative Committee, 1.603 Administrative Reports, 1.700 School District Goals and Objectives, 1.701 School District Planning, 1.800 School Calendar, 1.801 School Day, 1.804 Drug-Free Workplace/Workplace Requirements, 1.8011 Emergency Closings, 1.303 Consultants, 3.100 Business Management Goals and Objectives, 3.302 Waste Reduction and Recycling, 3.403 Traffic and Parking Controls, 4.100 Instructional Goals, 4.202 Special Education, 4.203 Advanced College Placement, 4.601 Reporting Student Progress K-12, 5.300 Short Term Leaves of Absence, 5.304 Long Term Leaves of Absence for Professional Personnel, 5.611 Ethics and 6.318 Admission of Suspended or Expelled Students
Discussion:
The following will have policies revisions: 1.106 Code of Ethics and the Board will choose a Committee in September, 1.204 Board Member Development Opportunities, 2.804 Expenses and Reimbursements, 1.400 School Board Meetings, 1.402 Notification of Meetings, 1.403 Agendas, 1.406 Minutes and 3.206 Community Use of School Facilities.
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8.B. BUDGET COMMITTEE MINUTES
Speaker(s):
James Johnson
Discussion:
James Johnson, Chairman, did not have any information for the Board at this time.
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9. ITEMS REMOVED FROM THE CONSENT AGENDA
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10. ITEMS ADDED TO THE AGENDA PER VOTE ITEM 2.2
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11. SUPERINTENDENT REPORT
Discussion:
Jared Myracle gave the Board Members an Academic Updates from the year. The State Report Card will come out in October for the system to review. Dr. Eric Jones mentioned that the projects with repairs at schools were on target and encouraged the Board to stop by schools to review. The building of Jackson Central Merry and Madison Academic are still on target and stated that if one school does not get built, the other school will not be built.
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12. DISCUSSION ITEMS
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12.A. TSBA CONFERENCES FOR BOARD MEMBERS
Speaker(s):
Kevin Alexander
Rationale:
The list of Academies and Conferences for Board Members will be sent out in July for Board approval
Discussion:
The list of acedemies will be out in July by TSBA and the Board will take action on accepting who will attend.
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12.B. SUPERINTENDENT SEARCH
Speaker(s):
Janice Hampton
Discussion:
Morris Merriweather made a motion to have the Board move forward with a timeline for a Superintendent Search. Must suspend the rules to make a motion. Morris Merriweather made a motion to suspend the rules and seconded by Janice Hampton. Wayne Arnold=N Doris Black=N Jim Campbell=N Janice Hampton=Y James Johnson=N AJ Massey= N Morris Merriweather = Y Shannon Stewart = N Kevin Alexander = N The motion failed with a 7-2 vote. |
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13. QUESTIONS UNRELATED TO BOARD AGENDA ITEMS FOR SUPERINTENDENT
Discussion:
There were no unrelated questions at this time for the Superintendent.
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14. SUGGESTED MONTHLY AGENDA ITEMS. SUBMIT TO BOARD CHAIRMAN, SUPERINTENDENT AND BOARD SECRETARY BY JUNE 28, 2019
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15. LEGISLATIVE CONTACT REPORT MADE DURING THE MONTH, SUBMIT TO BOARD SECRETARY
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16. INFORMATION ITEMS FOR THE BOARD
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16.A. SUPERINTENDENT EVALUATION RESULTS BY BOARD MEMBERS
Speaker(s):
Kevin Alexander
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16.B. BOARD BUDGET EXPENSES
Speaker(s):
Kevin Alexander
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17. CONSENT AGENDA
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17.A. BOARD MINUTES FROM MAY 9, MAY 23, MAY 30 AT 4:00 PM, MAY 30 SHORT TERM SUPERINTENDENT INTERVIEWS AND JUNE 6
Speaker(s):
Kevin Alexander
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17.B. SCHOOL SUPPORT ORGANIZATIONS (SSO)
Speaker(s):
Kevin Alexander
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17.C. HUMAN CAPITAL REPORT
Speaker(s):
Tiffany Green
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17.D. FINANCIAL REPORTS, CHECKLIST AND BUDGET AMENDMENTS
Speaker(s):
Holly Kellar
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18. ADJOURNMENT
Action(s):
No Action(s) have been added to this Agenda Item.
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