Public Meeting Minutes: March 14, 2019 at 5:30 PM - Board Meeting - Quarterly Session

I. Roll Call

II. **Approval of the Agenda

Action(s):

Motion Passed:

approval of the agenda with the following amendments: Under Item V. Exemplars of Excellence – Add B. Request to recognize the following State Runner-ups and State Champions in Wrestling; Under Item VIII. Consent Agenda – pull item E. 1. Request for New Grant-Funded Positions; pull from item F.1. Board Policies – ee. 5.300 Short Term Leaves of Absence; ff. 5.301 Religious, Emergency and Legal Leave; gg. 5.302 Sick Leave; hh. 5.3022 Bereavement Leave; ii. 5.303 Personal and Professional Leave; jj. 5.305 Family and Medical Leave; kk. 5.306 Military Leave; ll. 5.308 Sabbatical Leave; mm. 5.309 Legislative Leave; And renumber/letter remaining policies; Under Item IX. Administrative Business Matters – add B. Chief Schools Officer – Justin Robertson, 1. **Approval of Special Courses for 2019-2020; renumbering/lettering items as needed Passed with a motion by Mrs. Tiffanie Robinson and a second by Dr. Steve Highlander.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

III. Executive Session - No

IV. Pledge to the Flag and Meditation - Christy Drake, Principal of East Ridge Middle School

V. Exemplars of Excellence

Attachments: (1)

Exemplars of Excellence - Jackson

V.A. Recognition of Madison Hayes of East Hamilton-TSSAA Division I Class 3A Miss Basketball - Dr. Larrie Reynolds, Executive Director

Attachments: (1)

Miss Basketball - East Hamilton

V.B. Request to Recognize State Runner-ups and State Champions in Wrestling - Brad Jackson

VI. Delegations

Discussion: Calandra Smith with the Coalition for Tobacco Free Chattanooga was present in place of Sean Richards.

VI.A. Sean Richards, UTC Foundation Professor - TN STRONG and Coalition Youth regarding the Tobacco Free Campus Policy

VI.B. Jeanette Omarkhail, HCEA

VII. Presentations

VII.A. Future Ready 2023 Updates - Accelerating Student Achievement

Attachments: (1)

Board Memo February FR2023 Monthly Reports

VII.A.1. Claire Stockman, Content Lead for Arts - Arts Program Update

Attachments: (1)

Board Memo - HCS Arts Update

VIII. **Approval of the Consent Agenda

Action(s):

Motion 1 Passed:

approval of the Consent Agenda with the following items being pulled VIII. F. l. Board Policy 5.101 (Dr. Highlander) and VIII. D. 4. Budget Amendments c. Revision of Pre-K (Mrs. Thurman) Passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

Motion 2 Passed:

after discussion a formal motion was made to approve removing Board Policy 5.101 for further review and to be brought back to the Board at a later date; the motion Passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

VIII.A. Executive Committee Report

Action(s):

Motion Passed:

approval of the motion to add back to the agenda and approve the Revision of Pre-K Passed with a motion by Mrs. Rhonda Thurman and a second by Dr. Steve Highlander.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

ExecComRpt 3.14.19

VIII.B. Approval of the Minutes of the February 21, 2019 Regular Session

Attachments: (1)

Draft Minutes 2.21.19

VIII.C. Chief Schools Officer - Dr. Justin Robertson

VIII.C.1. Field Trips

VIII.C.1.a. Dr. Larrie Reynolds and Dr. Robert Sharpe – Executive Directors (9)

Attachments: (1)

FieldTrips-Reynolds.Sharpe

VIII.C.1.b. Dr. Neelie Parker and Dr. John Tharp, Executive Directors (6)

Attachments: (1)

FieldTrips.Parker.Tharp

VIII.C.1.c. John Maynard, Director of College, Career and Technical Education (2)

Attachments: (1)

FieldTrips.CTE

VIII.C.1.d. Garfield Adams - Director of Exceptional Education (2)

Attachments: (1)

FieldTrips.ExecEd

VIII.C.1.e. Jill Levine, Chief of Opportunity Zone; Dr. Zac Brown, Director of Secondary Schools; Lakesha Carson, Principal (1)

Attachments: (1)

Field Trip.OpZone

VIII.D. Chief Financial Officer - Christie Jordan

VIII.D.1. Bids/Contracts

Attachments: (7)

VIII.D.2. CAFR Transmittal

Attachments: (1)

FY18 CAFR Transmittal

VIII.D.3. Financial Reports

Attachments: (1)

FY19 January Fin Stmt

VIII.D.4. Budget Amendments

Attachments: (1)

Budget Amendments - General Operating Budget Transfers

VIII.D.4.a. General Operating Amendments

VIII.D.4.b. Federal Grants and Self-Funded Programs

Attachments: (12)

VIII.D.4.c. Revision of Pre-K

Attachments: (1)

Revision of Pre-K

VIII.D.5. School Activity Fund Audit Report

Attachments: (2)

VIII.D.6. Budget Amendment - Appropriation of Fund Balance Designated for Technology

Attachments: (1)

Approp Fund Balance Designated for Technology

VIII.E. Chief of Staff - Dr. Nakia Towns Edwards

VIII.E.1. Board Policies - Second and Final Reading

Attachments: (1)

Memo for Second Reading March 2019

VIII.E.1.a. Board Policy 2.100 - Fiscal Management Goals

Attachments: (1)

2.100 Fiscal Management

VIII.E.1.b. Board Policy 2.200 - Annual Operating Budget

Attachments: (1)

2.200 Annual Operating Budget

VIII.E.1.c. Board Policy 2401 - Gifts and Bequests

Attachments: (1)

2.401 Gifts and Bequests

VIII.E.1.d. Board Policy 2.402 - Investment Earning

Attachments: (1)

2.402 Investment Earnings

VIII.E.1.e. Board Policy 2.500 - Deposit of Funds

Attachments: (1)

2.500 Deposit of Funds

VIII.E.1.f. Board Policy 2.702 - Inventories

Attachments: (1)

2.702 Inventories

VIII.E.1.g. Board Policy 2.801 - Petty Cash Accounts

Attachments: (1)

2.801 Petty Cash Accounts

VIII.E.1.h. Board Policy 2.802 - Payroll Procedures

Attachments: (1)

2.802 Payroll Procedures

VIII.E.1.i. Board Policy 2.805 - Purchasing

Attachments: (1)

2.805 Purchasing

VIII.E.1.j. Board Policy 2.910 - School Support Organization

Attachments: (1)

2.910 School Support Organization

VIII.E.1.k. Board Policy 5.100 - Goals for Personnel – Human Resources

Attachments: (1)

5.100 Goals for Personnel - Human Resources

VIII.E.1.l. Board Policy 5.101 - Creation of Positions and Lines of Authority

Attachments: (1)

5.101 Creation of Positions and Lines of Authority

VIII.E.1.m. Board Policy 5.102 - Classification and Qualifications

Attachments: (1)

5.102 Classification and Qualifications

VIII.E.1.n. Board Policy 5.103 - Job Descriptions

Attachments: (1)

5.103 Job Descriptions

VIII.E.1.o. Board Policy 5.104 - Equal Opportunity Employment

Attachments: (1)

5.104 Equal Opportunity Employment

VIII.E.1.p. Board Policy 5.1041 - Americans with Disabilities

Attachments: (1)

5.1041 Americans with Disabilities (ADA)

VIII.E.1.q. Board Policy 5.105 - Recruitment

Attachments: (1)

5.105 Recruitment of Employees

VIII.E.1.r. Board Policy 5.106 - Application Recommendation

Attachments: (1)

5.106 Application and Employment

VIII.E.1.s. Board Policy 5.107 - Classified Employees

Attachments: (1)

5.107 Classified Employees

VIII.E.1.t. Board Policy 5.108 - Supervision

Attachments: (1)

5.108 Supervision

VIII.E.1.u. Board Policy 5.109 - Evaluation

Attachments: (1)

5.109 Evaluation

VIII.E.1.v. Board Policy 5.114 - Personnel Records

Attachments: (1)

5.114 Personnel Records and Employment References

VIII.E.1.w. Board Policy 5.1141 - Teacher Effect Data

Attachments: (1)

5.1141 Teacher Effect Data

VIII.E.1.x. Board Policy 5.1142 - Employee Demographic Changes

Attachments: (1)

5.1142 Employee Demographic Changes.docm

VIII.E.1.y. Board Policy 5.115 - Assignment/Transfer

Attachments: (1)

5.115 Assignment Transfer

VIII.E.1.z. Board Policy 5.200 - Suspension/Dismissal of Non-Tenured Teachers

Attachments: (1)

5.200 Suspension-Dismissal Non Tenured Teachers

VIII.E.1.aa. Board Policy 5.201 - Suspension/Dismissal of Tenured Teachers

Attachments: (1)

5.201 Suspension-Dismissal Tenured Teachers

VIII.E.1.ab. Board Policy 5.202 - Supervision/Dismissal of Classified

Attachments: (1)

5.202 Suspension-Dismissal Classified Employees

VIII.E.1.ac. Board Policy 5.204 - Resignation

Attachments: (1)

5.204 Resignation

VIII.E.1.ad. Board Policy 5.205 - Retirement

Attachments: (1)

5.205 Retirement

VIII.E.1.ae. Board Policy 5.311 - On-The-Job Injury

Attachments: (1)

5.311 On-the-job Injury

VIII.E.1.af. Board Policy 5.403 - Drug and Alcohol Testing for Employees

Attachments: (1)

5.403 Drug and Alchohol Testing for Employees

VIII.E.1.ag. Board Policy 5.701 - Substitute Teachers

Attachments: (1)

5.701 Substitute Teachers

VIII.F. Chief Operations Officer - Dr. Ken Bradshaw

VIII.F.1. Cabling Infrastructure Installation-eRate Projects - Ben Coulter, Director of Information Technology

Attachments: (1)

Board Memo - E-RateV3

IX. Administrative Business Matters

IX.A. Chief Operations Officer - Dr. Ken Bradshaw

IX.A.1. **Howard High School TDOT Easement - Justin Witt, Director of Maintenance and Operations

Action(s):

Motion Passed:

approval of the Howard High School/TDOT Easement with compensation of $26,300 Passed with a motion by Mrs. Tiffanie Robinson and a second by Dr. Steve Highlander.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes