June 28, 2016 at 6:30 PM - Board Meeting

Discussion:  Dale Viox in attendance via SKYPE.

Discussion:  • Board Member Self-Evaluation: Individual and group performance tabulated. Copies distributed to each board member. • Self-Evaluation: additional information sent to board members. • Annual Evaluation: Set a proper example, all employees are evaluated annually, including the Superintendent. The Board believes in leadership by example. • Identify areas of improvement if needed, as well as areas where the board excels. Identifying problems is a boards prerequisite to a solution. • Evaluation will keep the board aware of its own operations and procedures for the school district. During a board self-assessment the board frequently identifies ways to improve operating procedures and overall effectiveness. • ACS is hosting the TSBA Delta District Fall Meeting on Tuesday, September 20 from 4:30 to 8:00 p.m. at Arlington High School. Registration is required. • Transcript updates for the boardsmanship program are due to the TN School Board Association by Monday, August 1st. This program encourages professional growth of school board members and offers an awards program to members who invest their time and effort into becoming more informed and more effective school board members.

Discussion:  • Public Risk Insurors cost savings of 28% for approximately $70,000.00 • Key Risk for Workers’ Comp Insurance – Zero (0) deductible. • Liberty Mutual for General Liability begins July 1, 2016. • Turf Field project began today. Winstead Farms assisted in removing sod. Sod moved to Donelson Elementary. Many volunteered time and hard work. • 5-Year Strategic Plan Work Session in July. Date to be determined. Mr. Mayo: • 27 positions filled – 21 Certified, 6 Classified • 1 position open at AES for SPED Assistant • 1 interim teacher position open at DES • Differentiated Pay Plan approved by the State. Plan posted on website under Employee Resources. • ACS Night at the Redbirds game on August 27. All schools will participate. Registration information will be posted with details. • Website pictures being updated.

Discussion:  Tennessee law states that Superintendent's be evaluated annually. ACS policy requires the Superintendent be evaluated by the Board annually. Ms. Speakman reports the results of the Superintendent's evaluation. Evaluation scale 1 - 3, with 3 being above expectations: • Overall score: 2.72 Evaluation highlights: • LEAD Arlington • Lobbied Legislators and County Commission • Resolution for Testing • STEM • Financial Stability • TV Station • Work Ethic • Right person chosen as Superintendent • Proud of Arlington Community Schools • Vested in the system • Positive • Encourages life long learners • Not content with status quo

Discussion:  April 2016 General Fund: • Page 2, YTD GF Revenues of $36.9 (94%) • Page 3, YTD GF Expenses of $26M (68%) School Nutrition: • Page 5, YTD Revenues of $981,743 • Page 6, YTD Expenses of $869,329, with a surplus of $112,413 YTD Grant Fund • Page 8, Grant Revenue of $1,361,621 • Page 9, Grant Expenses of $1,371,637 CIP Fund – no changes from prior month • Page 11, CIP Revenue of $618,236 • Page 12, CIP Expenses of $539,147

Discussion:  • Pages 5-6, Total Revenues YTD $25M • Total Expenses YTD $24.7M • Beginning Balance $6.5 M • Remaining Balance of $6.7M

Discussion:  Ms. Meeks reported: Effective June 30, 2016 state law requires governments to establish and maintain internal controls which provide reasonable assurance that costs are in compliance with applicable law; funds, property and other assets are safeguarded against waste, loss, unauthorized use or misappropriation; and revenues and expenditures are properly recorded and accounted for to permit for accurate and reliable financial reports and to maintain accountability over assets. (TCA 9-18-102(a)). This internal control manual is designed by Arlington Community Schools for the use of governing and oversight bodies and the management of grants and funding for the district. Management is responsible for designing and implementing a system of internal control. Auditing standards do not allow auditors to design or implement your system of internal control and auditors cannot be a substitute for a system of internal control. This manual is based on principles, as opposed to providing a detailed method of implementing internal controls. This is because the manual is based on the U. S. Government Accountability Office Green Book, which is principles based as well. In addition, it would be physically impossible to develop a detailed internal control implementation plan because of the variety of transactions that occur in a the school district.

Discussion:  Chairman Williams opens the floor for nominations for Board Chairman. Chairman Williams nominated Dale Viox for position of Chairman. No other nominations voiced. Roll call vote: 3 yeas, 1 nay, 1 absent. Mr. Viox is elected as Chairman of the School Board.

Discussion:  Chairman Williams opens the floor for nominations for Board Vice-Chair. Dale Viox (via SKYPE) nominated Kay Williams for position of Vice-Chair. No other nominations voiced. Roll call vote: 4 yeas, 1 absent. Mrs. Williams is elected as Vice-Chair of the School Board.

Discussion:  Chairman Williams opens the floor for nominations for TLN Representative. Chairman Williams nominated Danny Young for position of TLN Representative. No other nominations voiced. Roll call vote: 4 yeas, 1 absent. Mr. Young is elected as TLN Representative of the School Board.