Public Meeting Minutes: April 18, 2017 at 1:00 PM - GMSD Board Meeting

1. Call to Order

Speaker(s): Chairman

Discussion: Chairman Linda Fisher called the meeting to order at 1:14 pm.

2. Moment of Silence

Speaker(s): Chairman

Discussion: Chairman Linda Fisher called for a moment of silence.

3. Pledge of Allegiance

Discussion: Board member Amy Eoff led the Pledge of Allegiance.

4. Approval of Agenda

Speaker(s): Chairman

Action(s):

Motion passed:

I move to approve the agenda, passed with a motion by Mrs. Amy Eoff and a second by Ms. Lisa Parker.

Mrs. Amy Eoff: Yea
Mrs. Linda Fisher: Yea
Mrs. Suzanne Jones: Yea
Mrs. Betsy Landers: Yea
Ms. Lisa Parker: Yea

No Action(s) have been added to this Agenda Item.

5. Approval of the Minutes

Speaker(s): Chairman

Action(s):

Motion passed:

I move to approve the minutes from the 4.5.17 Board Business Meeting, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.

Mrs. Amy Eoff: Yea
Mrs. Linda Fisher: Yea
Mrs. Suzanne Jones: Yea
Mrs. Betsy Landers: Yea
Ms. Lisa Parker: Yea

No Action(s) have been added to this Agenda Item.

6. REPORTS

Speaker(s): Chairman

6.A. TLN Update (Tennessee Legislature)

Speaker(s): Suzanne Jones

Discussion:

Board Member and TLN Representative Suzanne Jones updated on the following bills;
Voucher Bill SB161/HB126 will go to the House Finance Sub Committee on Wednesday (4/19) and will most likely be rolled to the next week. Ms. Jones said that she may most likely travel to Nashville again to support Shelby County in opposing this bill if it makes it to the House Finance Committee.
SB 381/HB 395 Bill to require a restraint systems (seatbelts) in all buses purchased after July 1, 2019 will go before House Finance Sub Committee next week. She said that Funding may be an issue for this year.

6.B. Chairman's Report

Speaker(s): Linda Fisher

Discussion:

Chairman Linda Fisher briefed on the following;

Visit of Commissioner Candice McQueen to examine excellence at Farmington Elementary School

As a part of her Classroom Chronicles media and blog series, TN Education Commissioner Candice McQueen has made it a goal to visit 10,000 teachers throughout the school year. The tour series takes her all over the volunteer state as she looks to connect with teachers as they implement statewide initiatives. This week, she made a highly coveted stop at Farmington Elementary School to look in on early literacy instruction. Thank you to Farmington administrators, teachers and students for all of the their hard work in preparing for this visit.

2017 GMSD Stampede Festival, 5K & 1 mile Color Run

This Sunday, April 23rd. 12:00pm-Festival, 2:00pm-5K, 3:00pm-1 mile Color Run. Hope to see everyone there. If you have not registered you can register even on Race Day.

6.C. Financial Report

Speaker(s): Kevin Jones

Attachments: (2)

Discussion:

Chief Financial Officer Kevin Jones presented the Financial Reports, which included the Balance Sheet, Revenue and Expense Statement and Cafeteria Report as of 3.31.2017

6.D. Superintendent's Report

Speaker(s): Jason Manuel

Discussion:

CALENDAR SELECTION COMMITTEE
FALL OF 2016

BOARD REPRESENTATIVE: NATALIE WILLIAMS

¦ Work completed; 2017-2019 Two-year calendar submitted to the State Department

¦ Public Survey & Applications opened September 2, 2016

¦ Met on September 16^th and November 1^st, minutes posted online

¦ Final survey released November 1^st

LEGISLATIVE BREAKFAST COMMITTEE
WINTER OF 2017

BOARD REPRESENTATIVE: LISA PARKER AND SUZANNE JONES

¦ Six legislators in attendance

¦ Representatives in attendance from each school district

¦ Event date: January 4^th, 2017

SCHOOL SITE ANALYSIS COMMITTEE
FALL OF 2016 – WINTER OF 2017

BOARD REPRESENTATIVE: BETSY LANDERS

¦ Work completed; 20 total sites analyzed and evaluated, recommendation supplied to school board

¦ Members chosen from PTA Presidents and individuals on City Commissions with expertise

¦ Two Public Surveys and Two Public Meetings

¦ Meeting Dates: October 26^th, November 17^th, and January 3^rd, minutes posted online

INTERNAL GMSD DESIGN REVIEW COMMITTEE
SPRING OF 2017

BOARD REPRESENTATIVE: BETSY LANDERS

¦ Members chosen via application based on experience in various areas

¦ Meeting Dates: March 9^th and March 20^th

¦ Work in progress; establishment of the “brand”, discussion of the desired layout, discussion of the building program.

¦ Public Survey open through the month of March

¦ Work on hold until the vote on April 5^th—but will resume in May.

FOREIGN LANGUAGE FOCUS GROUP
SPRING OF 2017

BOARD REPRESENTATIVE: AMY EOFF

¦ Community member application open

¦ Staff members chosen

¦ Three meeting dates to be established by end of April and to continue through Fall of 2017

COMMUNITY CONVERSATIONS COMMITTEE
WINTER OF 2017

BOARD REPRESENTATIVE: LINDA FISHER

¦ Open to any willing to serve

¦ Meetings January 12^th, February 7^th,

¦ Event date on February 23^rd

¦ Work completed; nominated and won a national award for their work this year (will be announced in July)

OPEB COMMITTEE
SUMMER OF 2015 – SPRING OF 2017

BOARD REPRESENTATIVE: KEN HOOVER / SUZANNE JONES

¦ Work in progress; preparation for presentation at May 2^nd retreat.

¦ 2015 Meeting Dates: July 28^th

¦ 2016 Meeting Dates: April 7^th and May 3^rd

¦ 2017 Meeting Dates: February 28^th and April 11^th

7. Citizens to be heard

Speaker(s): Chairman

Discussion:

The following citizens voiced their opinion on "Middle school class sizes",

- Beth McClain, 1768 Poplar Estates Pkwy, Germantown TN 38138

- Joan L. Oschack, 1760 Magnolia Tree, Germantown TN 38138

- Meg Jackson, 1409 Riverwood Cove, Germantown TN 38138

8. CONSENT AGENDA

Speaker(s): Chairman

Action(s):

Motion passed:

I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.

Mrs. Amy Eoff: Yea
Mrs. Linda Fisher: Yea
Mrs. Suzanne Jones: Yea
Mrs. Betsy Landers: Yea
Ms. Lisa Parker: Yea

No Action(s) have been added to this Agenda Item.

8.A. Revision of Policies - Second Reading

Speaker(s): Cabinet

Attachments: (3)

Discussion:

The following policies are being revised after first reading,

IP 4.202 Special Education

IP 4.613 Programs for Students with Disabilities

IP 4.614 Isolation or Restraint of Students Receiving IDEA Special Education Services

9. BOARD ACTION ITEMS

Speaker(s): Chairman

9.A. Annual Review/Revision of Policies - First Reading

Speaker(s): Cabinet

Action(s):

Motion passed:

I move to approve the revision of policies IP 4.604, HR 5.113 and HR 5.117 after First Reading, passed with a motion by Ms. Lisa Parker and a second by Mrs. Suzanne Jones.

Mrs. Amy Eoff: Yea
Mrs. Linda Fisher: Yea
Mrs. Suzanne Jones: Yea
Mrs. Betsy Landers: Yea
Ms. Lisa Parker: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (3)

9.B. Approval of Special Courses for Submission to State Department of Education

Speaker(s): Meredith Park

Action(s):

Motion passed:

I move to approve the Special Courses for Submission to State Department of Education for 2017-18, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.

Mrs. Amy Eoff: Yea
Mrs. Linda Fisher: Yea
Mrs. Suzanne Jones: Yea
Mrs. Betsy Landers: Yea
Ms. Lisa Parker: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (7)

9.C. Approval of Textbook Adoptions

Speaker(s): Meredith Park

Action(s):

Motion passed:

I move to approve the Textbook Adoption for SY 2016-17, passed with a motion by Ms. Lisa Parker and a second by Mrs. Suzanne Jones.

Mrs. Amy Eoff: Yea
Mrs. Linda Fisher: Yea
Mrs. Suzanne Jones: Yea
Mrs. Betsy Landers: Yea
Ms. Lisa Parker: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (3)

9.D. Resolution for distribution of funds to school support organizations

Speaker(s): Chairman

Action(s):

Motion passed:

I move to approve the resolution to distribute funds, $1,700.00 to Houston Middle School Cheer Boosters and $2,136.00 to Houston High School Varsity Soft Ball Team, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Suzanne Jones.

Mrs. Amy Eoff: Yea
Mrs. Linda Fisher: Yea
Mrs. Suzanne Jones: Yea
Mrs. Betsy Landers: Yea
Ms. Lisa Parker: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Resolution 04.18.17

9.E. Approval of purchase of IPADS for 1:1 initiative

Speaker(s): John Pierce

Action(s):

Motion passed:

I move to approve the purchase of IPADS for 1:1 initiative from Apple Inc. in the amount of $ 281,200.00, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Amy Eoff.

Mrs. Amy Eoff: Yea
Mrs. Linda Fisher: Yea
Mrs. Suzanne Jones: Yea
Mrs. Betsy Landers: Yea
Ms. Lisa Parker: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

950 iPad 32GB

9.F. Approval of Change Order for Portable Removal/Transition to Green Space at Riverdale

Speaker(s): Josh Cathey

Action(s):

Motion passed:

I move to approve the change order for work to be done for portable removal and transition of the area to green space at Riverdale in an amount not to exceed $850,000 to Zellner Construction, passed with a motion by Ms. Lisa Parker and a second by Mrs. Suzanne Jones.

Mrs. Amy Eoff: Yea
Mrs. Linda Fisher: Yea
Mrs. Suzanne Jones: Yea
Mrs. Betsy Landers: Yea
Ms. Lisa Parker: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Riverdale West Up-dated Proposal Letter 041117-1

9.G. Miscellaneous Budget Amendment # 61, 62 & 63

Speaker(s): Kevin Jones

Action(s):

Motion passed:

I move to approve the FY 16-17 Miscellaneous Budget Amendments # 61,62 & 63, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Amy Eoff.

Mrs. Amy Eoff: Yea
Mrs. Linda Fisher: Yea
Mrs. Suzanne Jones: Yea
Mrs. Betsy Landers: Yea
Ms. Lisa Parker: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (4)

9.H. GMSD General Fund Budget FY 2017-18 - First reading

Speaker(s): Jason Manuel

Action(s):

Motion passed:

I move to approve the Proposed GMSD General Fund Budget FY 2017-18 after First reading, passed with a motion by Ms. Lisa Parker and a second by Mrs. Amy Eoff.

Mrs. Amy Eoff: Yea
Mrs. Linda Fisher: Yea
Mrs. Suzanne Jones: Yea
Mrs. Betsy Landers: Yea
Ms. Lisa Parker: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Combined Budget Document 04.18.17

Discussion: Superintendent Jason Manuel briefed on the highlights of the proposed GMSD General Fund FY 2017-18 Budget.

10. New Business

Discussion: Superintendent Manuel informed the Board that he will be reaching out to Williamson County School District regarding their plans to open a new school system in the Brentwood area, to share his experience and knowledge in this process.

11. Announcements

Speaker(s): Chairman

Discussion:

Chairman Linda Fisher announced the upcoming Board/ District events,

May 2 & 3 - Board Retreat and Superintendent Evaluation
May 15 - Next Board Business Meeting
May 18 - Houston High School Graduation

12. Adjournment

Speaker(s): Chairman

Discussion: The meeting was adjourned with consensus at 2:08 pm.

April 18, 2017 at 1:00 PM - GMSD Board Meeting

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