August 12, 2013 at 6:30 PM - Regular Board Meeting
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1. Agenda
Speaker(s):
Mike Keny
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
To open the meeting, Ms. Abernathy introduced the new administrators, supervisors and Central Office employees.
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2. Minutes
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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3. MCEA Report
Speaker(s):
Nicky Randolph
Discussion:
There was no MCEA report.
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4. Committee Reports/Schedule Committee Meetings
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4.1. Maintenance Committee - August 6
Speaker(s):
Randy Perryman
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4.1.1. Architect Recommendation
Attachments:
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Rationale:
The Maintenance Committee recommends Johnson + Bailey as architect for the building program.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.1.2. Stephen Ward & Associates, Inc.
Attachments:
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Rationale:
The maintenance committee recommends hiring Stephen Ward & Associates, Inc., to conduct a study of our roofs, not to exceed 10 cents per square foot for the plan.
The plan (attached) does not include the Central Office; therefore, there will be an increase in the total cost. The total is based on the square footage at .025/sq. ft.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The rules were suspended to allow Kevin Turner of Stephen Ward & Associates to address the board; Mr. Turner stated that he should have the plan to the board in approximately two months.
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4.1.3. Hardware for Doors
Attachments:
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Rationale:
The maintenance committee recommends bidding out the hardware for the doors. Once bids are in, give prior approval to accept the bid if it does not exceed $30,000.
See August 9, 2013, Executive Committee meeting minutes. |
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4.1.4. Naming Lewisburg Middle School gymnasium
Action(s):
No Action(s) have been added to this Agenda Item.
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4.2. Policy Committee - August 12
Speaker(s):
Barbara Kennedy
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5. Bids
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5.1. Gasoline and Diesel
Attachments:
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Rationale:
Barber Oil Company submitted the only bid.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.2. Motor Oil bids
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. Kindergarten, first grade, second grade report card
Speaker(s):
Tammy Lewis
Attachments:
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Rationale:
The attachments for kindergarten will serve as both the progress report and report card. All attached report cards were created by teachers. Once they were created, a copy was sent to each school for approval by teachers there. This was a months-long process. Shading and spacing on the 1st and 2nd grade report cards will be tweaked, but the content will remain the same.
Action(s):
No Action(s) have been added to this Agenda Item.
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7. MES Supplement Request
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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8. Fundraisers
Speaker(s):
Jackie Abernathy
Attachments:
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Discussion:
See motion in Policy Committee report (6.701 Student Solicitations/Fundraising Activities).
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9. Review Opening Enrollment Figures (Annual Agenda Item)
Speaker(s):
Jackie Abernathy/Ginger Tepedino
Attachments:
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Discussion:
The board reviewed opening enrollment numbers.
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10. New Business
Discussion:
There was no new business.
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11. Director's Report
Speaker(s):
Jackie Abernathy
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
During Director's Report, Ms. Abernathy explained that several years ago the Board of Education signed an easement agreement with Tom Wiggington in Chapel Hill, but the agreement was never recorded at the courthouse. Now, Mr. Wiggington has sold the property, but the purchasers will not finalize the purchase until the easement agreement is signed and recorded. Board members agreed to come to the Central Office to sign the quitclaim deed, where it will also be notarized by a C.O. employee.
Continuing her Director's Report, Ms. Abernathy told the board she is working on traffic issues at the schools; personnel changes will be emailed to the board; Ms. Wiles, Mr. Sorrells, Ms. Thomas and Ms. Abernathy will attend a meeting at Montgomery Bell on September 5 to hear presentations on next year's pay scale; the Five-Year Plan is on target with most everything, and she will go through the plan with Mr. Sorrells this week; thanked the C.O. staff for their hard work on Opening Day; brought the board's attention to the letter from Rick Skillington.
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11.1. Reschedule September and October Board Meetings
Rationale:
Ms. Abernathy will be at the Superintendent Study Council Conference from September 8-11; therefore, she will be out of town during the regularly scheduled date of the monthly meeting. The October board meeting falls within the system's Fall Break.
Discussion:
Since Ms. Abernathy will be at a conference during the regularly-scheduled September board meeting date, and the October board meeting falls within Fall Break, the board rescheduled the September board meeting to Tuesday, September 24, and the October board meeting to Monday, October 21.
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11.2. Five-Year Plan Update (Annual Agenda Item)
Speaker(s):
Jackie Abernathy
Attachments:
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Rationale:
Ms. Abernathy feels we are on track with the Five-Year Plan.
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11.3. UT Extension Letter
Attachments:
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11.4. Additional Technology Supplements
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The rules were suspended to allow Technology Supervisor Suzanne Ingram to address the board regarding the benefits of having a person in the schools to help with technology issues.
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12. Adjourn
Discussion:
Mr. Keny read a thank you card from Kelsey Hunter and Scarlett Taylor.
The meeting adjourned at 7:23 p.m.
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13. FYI
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13.1. Use of Facility
Attachments:
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Rationale:
The attached "Request for Use of School Facilities" form does not need board approval; the facility is being used by a not-for-profit organization. Proof of insurance for the is meeting is on file in the Central Office. MCHS Principal John Bush and Director of Schools Jackie Abernathy have approved the request.
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