September 17, 2012 at 6:30 PM - Regular Board Meeting
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1. Election of Chairman, Vice Chairman, Chairman Pro-Tem
Speaker(s):
Jackie Abernathy
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Keny welcomed new board members Susan Hunter, Ken Lilly and Sheryl McClintock.
Mr. Perryman nominated Mr. Keny for the position of Chairman of the Board.
Mr. Jones nominated Mr. Moses for the position of Chairman Pro-Tem.
Mr. Jones nominated Mr. Perryman for Vice-Chairman.
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2. Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Honor 100% TCAP Students
Attachments:
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Rationale:
The students on the attached list scored 100% on one or more subject areas during last year's TCAP tests.
Discussion:
Director Jackie Abernathy, assisted by Deputy Director Beth Wright, presented certificates and medals to the system's 100% students.
Mr. Keny then drew the board's attention to the artwork lining the walls; Forrest School students, under the direction of teacher Leslyn Lockhart, created the works of art.
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4. Peggy Hubbard to Address Board
Attachments:
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Discussion:
Peggy Hubbard addressed the board to publicly thank school system employees for supporting Imagination Library.
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5. 2012 Governor’s Environmental Stewardship Award
Speaker(s):
Stacey Cothran
Attachments:
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Rationale:
Short video
Marshall County received the Exellence in Environmental Education and Outreach award for the Duck River Watershed Education and Action Project (see page 2 of attached).
Discussion:
Friends of Henry Horton State Park members Stacey Cothran and Teresa Dugger, Horton Park Ranger Randy Whitworth, and Chapel Hill Elementary School 5th grade teacher Cindy Gabbard were on hand to thank the system for supporting the Duck River Watershed Education and Action Project, which resulted in Marshall County receiving the 2012 Governor's Environmental Stewardship Award.
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6. Minutes
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Prior to the approval of the minutes, Ms. Kennedy, Mr. Keny, and Mr. Moses read a disclosure statement in reference to the August 31 Special Called Session, during which board members approved the budget.
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7. MCEA Report
Speaker(s):
Nicky Randolph
Discussion:
MCEA President Nicky Randolph told the board that teachers have expressed concern over the efforts of enforcing the dress code and how much time those efforts are taking out of their day. Teachers have requested the dress code be revisited
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8. Committee Reports/Schedule Committee Meetings
Attachments:
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Rationale:
Ms. Abernathy would like the chairman of the Policy Committee and the chairman of the Five-Year Strategic Plan Committee to schedule a meeting.
Discussion:
Ms. Kennedy scheduled a Policy Committee meeting for Tuesday, September 25 at 5:30 p.m.
Mr. Perryman scheduled a Maintenance Committee meeting immediately following the September 25th Policy Committee meeting.
Mr. Lilly scheduled a Five-Year Strategic Plan Committee meeting for Tuesday, October 2 at 5:30 p.m.
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9. Consent Agenda
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Before approving the Consent Agenda, Ms. Abernathy stated that a Lewisburg Middle School PTO fundraiser for Little Caesars Pizza cards approved in June needs to be changed to Sonic cards.
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9.1. Use of School Facility
Attachments:
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Rationale:
The Town of Chapel Hill requests the use of the Forrest School old gym, cafeteria, and auditorium to host the Chapel Hill Christmas Parade and events.
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9.2. Fund Raising Requests
Attachments:
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Rationale:
Forrest School has new employees in the positions of HS Girls Soccer and the Library; therefore, these employees would like to hold the attached fund raisers. You will see NA in the "Last Year's Profit" column: these are new fund raisers and, according to Mr. Morgan, were not held last year.
MCHS Tennis Team requests permission to hold a fund raiser during the Goat Fest (see attached). Sub Deb has conducted this fund raiser in the past; this is the first time for the Tennis Team. Oak Grove Parent Club requests permission to hold two fund raisers for a portable computer lab. These are new activities.
Discussion:
Forrest: HS Girls Soccer, 9-29, Work Concession Stand for Youth FB, Players and Coach, travel and equipment.
OGES: Parent Club, Movie Nights and Chili Supper, purchase portable computer lab.
MCHS Tennis Team: "Rent" parking spaces at former Tietgens Grocery during Goat Fest.
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9.3. MCHS Freshman Chorus/Concert Choir Request
Attachments:
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Discussion:
MCHS Freshman Chorus/Concert Choir requests permission to travel to Orlando to perform at Disneyworld March 22-27, 2013. Travel will take place during Spring Break.
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10. Food Service Surplus
Attachments:
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Rationale:
Several not-for-profit organizations have inquired about the school system donating some of the equipment to their group (see bottom of attached).
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Crossing Guard at Cornersville
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Annual Agenda Item
Rationale:
* Establish Times & Dates of Monthly Board Meetings
Action(s):
No Action(s) have been added to this Agenda Item.
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13. New Business
Discussion:
There was no new business.
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14. Director's Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Ms. Abernathy asked that the topic of annual agenda be included in the upcoming 5-year strategic plan meeting.
Ms. Abernathy stated that due to low reading/language arts scores and the high free and reduced lunch numbers the Title budget has been amended to ask for an instructional facilitator at Lewisburg Middle School pending approval from the state; she asked the board's approval to post the position pending funding from Title.
Concluding her Director's Report, Ms. Abernathy announced that PLCs (Professional Learning Communities) are being implemented in all the schools. She then provided a budget update for the new board members, including the fact that the County Commission would be voting on our budget Monday, September 24; once the budget passes, repairs will begin on school roofs, as well as addressing other issues at our facilities.
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14.1. Grant for Forrest Middle School Cross Country Team (Running Club)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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14.2. Increase Shirley Wilson's Hours
Attachments:
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Rationale:
Increase Shirley Wilson's hours from 7 per day to 8 (see attached request).
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Adjourn
Discussion:
Before the conclusion of the meeting, Mr. Keny read: a thank you card from Vicky Carlton and Jessica Carlton for allowing them to attend the FBLA National Convention; a thank you note from Jerry's Refrigeration for the help provided them by maintenance employees Dwayne Cheeves and Ricky Hitchcock.
The meeting adjourned at 7:50 p.m.
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16. FYI
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16.1. Requests for Use of Facilities
Attachments:
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Rationale:
The attached "Request for Use of School Facilities" forms do not need board approval; facilities are either being used by not-for-profit, community, or school organizations. The Good News Club request was accompanied by a Certificate of Liability Insurance (on file in the Central Office); proof of insurance is not required for the request made by FHS Band Director Billy Bateman, who will host the Mid-Tenn Small Band Championship at Forrest. The respective school principals (Mr. Delk and Mr. Morgan) and Director Jackie Abernathy have approved the requests.
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16.2. Success: Columbia State Math for Life Summer Math Academy
Attachments:
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16.3. Updated Enrollment Numbers
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16.4. School Activity Funds Audit Report
Rationale:
Budget Director Janet Wiles will place the School Activity Funds Audit Report prepared by Joel Parks at each of your seats. The report is for your information; it does not need board approval.
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