January 9, 2014 at 5:00 PM - Putnam County Board of Education January Regular Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

IV. Approval of Minutes

IV.A. Minutes of the Regular December Board Meeting - December 5, 2013, @ 5:00 PM

IV.B. Minutes of the Special Called Board Meeting - December 5, 2013, @ 4:45 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the renewal of one hundred (100) online site licenses from Scientific Learning - Pasadena, California in the amount of $22,400.00 to be paid from 142-72210-599-101.

V.A.2. Approval to purchase twenty-five (25) iPads and one (1) iPad cart for Baxter Elementary School from Apple, Inc. in the amount of $12,084.00 to be paid from Baxter Elementary PTO funds.

V.B. Bids and Quotes (None Submitted)

V.C. Approval of Budget Amendments/Line Item Transfers

V.C.1. Budget Amendment General Purpose School - Fund 141

V.C.1.a. Adult Education - critical needs funding from the TN Dept. of Labor and Workforce Development to fund a new ESOL teacher, supplies, and equipment for off-site use.

V.C.1.b. Special Education - To allocate monies donated by the Student Council for Exceptional Children to be used to purchase materials for special needs children.

V.C.2. Budget Amendment Federal Projects - Fund 142

V.C.2.a. Federal Programs - Title IA (101) to increase due to carryover funds from the 2012-13 school year

V.C.2.b. Federal Programs - Title IA (101) needed to utilize funds more appropriately according to program needs

V.C.2.c. Federal Programs - Title II (201) to increase due to carryover funds from the 2012-13 school year

V.C.2.d. Federal Programs - Title III (301) increase due to carryover funds from the 2012-13 school year

V.C.2.e. Special Education - IDEA Part B carryover funds and additional funds awarded to PCS for the 2013-14 school year

V.C.2.f. Special Education - To allocate additional ($2,010.00) Federal Preschool Funds for the 2013-14 school year and carry over funds from the FY12 project ($5,024.59) to total $7,034.59

V.D. Approval of Out-of-County & Overnight Trip Report (None Submitted)

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of Grant funds needed (STEM Platform) at per participant.

V.F.2. Approval of Joint County Fueling System Design proposal from Maffett Loftis Engineering, LLC - Cookeville, TN in total amount of $18,000 to be split equally between Putnam County and the Board of Education to be paid from 141-72620-399, Other Contracted Servics. (General Purpose School Fund)

V.F.3. Approval of request from Collaborative Conferencing Committee to add Kelly Montgomery to the Collaborative Conferencing Committee to replace Bethany Fillers who has resigned.

V.F.4. Approval to enter into contract with Cumberland Valley Regional Convention (CVRC) to rent the Avery Trace Middle School to host their regional competition from March 3 - 7, 2014.

V.F.5. Approval of the Memorandum of Understanding between the Putnam County School System Professional Certified employees and the Putnam County Board of Education effective January 1, 2014, through December 31, 2014, as submitted.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update

VI.A.1. Payment to Rouse Construction Company - Farragut, Tennessee

VI.A.2. Payment to GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.A.3. Payment to redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VI.B. New Upperman Middle School Project Update

VI.B.1. Payment to R.G. Anderson Company, Inc. - Nashville, TN

VI.B.2. Payment to GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.B.3. November 2013 Weather Delay Days

VI.B.4. Payment to redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VI.B.5. Payment to redChair: architects - Knoxville, Tennessee for Additional Services (22.2% complete)

VII. Policy

VII.A. Policy 6.413, Prevention and Treatment of Sports Related Concussions

VIII. Adjournment