April 2, 2020 at 5:00 PM - Putnam County Regular April Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Reports

III.A.1. General Purpose School Cash Flow Analysis

III.A.2. General Purpose School Fund Budget to Actual Monthly Report

III.A.3. Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular March Board Meeting - Thursday, March 5, 2020, @ 5:00 PM

IV.B. Minutes of the Special Called Board Meeting - Thursday, March 5, 2020, @ 5:35 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of fifty-one (51) Chromebooks from Troxell per quote in the amount of $12,750.00 to be paid from 142-71100-722-1010 for Prescott South Elementary, as submitted.

V.A.2. Approval of payment to Upland Design Group, Inc. - Crossville, Tennessee in the amount of $90,000 for architectural services relative to the New Southwest Putnam County Elementary School project for the preliminary design fee to be paid from 141-72620-304-02504, Architects. (Bond Issue)

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval of the third renewal of the Pest Control bid with Optimus Pest Solutions - Smithville, Tennessee effective July 1, 2020, through June 30, 2021, as submitted.

V.B.2. Approval to release an Athletic Trainer RFP.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Early Childhood Education - Budget donation received for WOW bus

V.C.1.b. Grants - To establish budget for camp supplies

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Adult Education - To redistribute funds received for Adult Education

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Federal Programs - Title I (101) required in order to utilize funds more appropriately according to program needs

V.C.3.b. Federal Programs - ATSI Grant (171) required in order to utilize funds more appropriately according to program needs

V.C.3.c. Federal Program- McKinney Vento Homeless Grant (701) needed in order to assist with transportation of students affected by the March tornado

V.C.3.d. CTE Carl Perkins - To reallocate funds to meet the needs of the CTE Programs in Putnam County

V.D. Approval of Out-of-County and Overnight Trip Reports (None Submitted)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval to renew annual site license subscription for Class Link (per Sevier County Schools, TN contract pricing) in the amount of $35,123.90 to be paid from 141-71100-722-01607, Technology, as submitted.

V.F.2. Approval for CTE to apply for additional course codes for Programs of Study for the 2020-2021 school year

V.F.3. Approval to enter into a contract with Maffett Loftis Engineering, LLC - Cookeville, Tennessee in the amount of $7,950.00 for the design/bid documents required to add air conditioning to the Burks Elementary School gym to be paid by funds appropriated directly by Putnam County, as submitted.

V.F.4. Approval of the Letter of Interest between Putnam County Schools and Schneider Electric - Franklin, Tennessee to evaluate the current state of business operations with the purpose of identifying future opportunities for enabling the goals, mission and direction of the organization at no financial obligation to Putnam County Schools, as submitted.

V.F.5. Approval of the Certification of Adoption for ELA Local Adoption, as submitted.

V.F.6. Approval of the Letter of Intent to purchase ELA Adoption series for summer training.

V.F.7. Approval to enter into contract with Carwile Mechanical - Cookeville, Tennessee in the amount of $72,750.00 for the KMC software upgrade of our mechanical systems at Burks, Cane Creek, Capshaw, Cornerstone, and Sycamore Elementary Schools and Upperman High School to be paid by funds appropriated directly by Putnam County, as submitted.

VI. Policy

VI.A. On second and final reading

VI.A.1. Policy 4.301, Interscholastic Athletics

VI.B. On first and final reading

VI.B.1. Policy 1.8011, Emergency Closings

VI.B.2. Policy 1.8011.3, Employee Designations During Emergency Closure

VI.B.3. Policy 5.1151, Telework During Emergencies

VII. Discussion/Presentation

VII.A. Cookeville High School Turf Project RFP Update

VII.B. Director of Schools Advisory Committee Report

VIII. Adjournment